Integrations
Connects to the tools you use
Set up connections through ERP.AI and Proto workflows, with every change logged.
- Warehouse Labor Management
- Time recording
- Staff directory
- Scheduling
- Asset register
Warehouse Labor Management · Available now
Example screen with sample data
Plan warehouse work and account for the labor behind it.
Warehouse Labor Management keeps planned warehouse work, the people assigned to it and the hours recorded against it in one operating record. An organization owns each work order.
- No per-user fees
- Manual work is free
- Configure it in Proto
OverviewWork order queue×
Warehouse Labor Management · Work orders
New work order
Work order queue
Work orders in one list
Work orders in view
6Total planned hours
48Draft
2Planned
2Draft2
Repair conveyor at pack line 2WO-24890
6
11 OctRecalibrate parcel scale at bench 5WO-83163
11
30 OctAdd
Planned2
Inspect dock leveler at door 6WO-13498
12
03 NovClear jam at sortation chute 8WO-19110
2
25 OctAdd
Assigned1
Replace rack guard in aisle 14WO-74673
8
11 OctAdd
Review1
Service stretch wrapper 3WO-66031
9
11 OctAdd
Repair conveyor at pack line 2Work orders · WO-24890
DraftDue at11 Oct
Planned hours6
OwnerLinnea Park
Review assignmentWO-24890 · Repair conveyor at pack line 2
Labor Reviewer decides submitted zone coverage.
Waiting for Labor Reviewer
ApproveReturn
- Tables, ready to use
- 10
- Saved views
- 13
- Roles with set permissions
- 6
- Reports and dashboards
- 8
Features
See the work that needs a shift
Every feature works on the same records. Pick one to see the screen your team works in.
Organization and team
Keep operating companies, facilities and staff connected to each work order.
- Organizations
- Assets
- Team members
- Organizations
- Assets
- Team members
- Users
- Work orders
- Labor assignments
OverviewMy team member profile×
Warehouse Labor Management · Organization and team
New
My team member profile
Team members
| Name | Role name | Organization | Active | User | |
|---|---|---|---|---|---|
| Sana Iqbal | Maintenance technician | Stonefield Warehouse Group | Tariq Okeke | ||
| Mateo Rivera | Warehouse supervisor | Stonefield Warehouse Group | Aaliyah Brooks | ||
| Hiro Tanaka | Safety reviewer | North Meadow Logistics | Aaliyah Brooks | ||
| Aaliyah Brooks | Shift coordinator | North Meadow Logistics | Linnea Park | ||
| Rohan Mehta | Inventory lead | Juniper Ridge Supply | Omar Castillo |
6 of 6 records
Sana IqbalTeam members · TM-40581
Role nameMaintenance technician
OrganizationStonefield Warehouse Group
UserTariq Okeke
Work orders
Plan owned work against an asset, due date and labor estimate.
- Planning
- Execution
- Closure
- Work orders
- Assets
- Organizations
- Team members
- Labor assignments
- Work evidence
OverviewWork awaiting review×
Warehouse Labor Management · Work orders
New
Work awaiting review
Work orders
| Record number | Subject | Status | Revision | Owner | |
|---|---|---|---|---|---|
| WO-95767 | Repair conveyor at pack line 2 | Review | 70 | Nadia Foster | |
| WO-57305 | Inspect dock leveler at door 6 | Review | 790 | Omar Castillo | |
| WO-44992 | Replace rack guard in aisle 14 | Review | 360 | Omar Castillo | |
| WO-68562 | Service stretch wrapper 3 | Review | 560 | Tariq Okeke | |
| WO-38434 | Recalibrate parcel scale at bench 5 | Review | 940 | Aaliyah Brooks |
6 of 6 records
Repair conveyor at pack line 2Work orders · WO-95767
ReviewRevision70
OwnerNadia Foster
Labor assignments
Place workers in zones and record assignment decisions.
- Draft coverage
- Submitted coverage
- Decided coverage
- Labor assignments
- Work orders
- Organizations
- Review decisions
- Team members
- Work evidence
OverviewSubmitted assignments×
Warehouse Labor Management · Labor assignments
New
Submitted assignments
Approval conditions
| Parent | Zone | Starts at | Worker | Planned hours | Revision | |
|---|---|---|---|---|---|---|
| Recalibrate parcel scale at bench 5 | Receiving A | 31 Oct | Sana Iqbal | 11 | 150 | |
| Service stretch wrapper 3 | Pick zone B | 16 Oct | Mateo Rivera | 6 | 450 | |
| Inspect dock leveler at door 6 | Reserve aisle 14 | 17 Oct | Hiro Tanaka | 6 | 530 | |
| Replace rack guard in aisle 14 | Pack line 2 | 24 Oct | Aaliyah Brooks | 6 | 610 | |
| Repair conveyor at pack line 2 | Sortation C | 28 Oct | Rohan Mehta | 5 | 490 |
6 of 6 records
Receiving ALabor assignments · LA-51970
SubmittedParentRecalibrate parcel scale at bench 5
Starts at31 Oct
WorkerSana Iqbal
Planned hours11
Revision150
Work evidence
Record actual hours and source references against work orders.
- Parent job
- Source detail
- Review detail
- Work evidence
- Work orders
- Record attachments
- Labor assignments
OverviewRecorded hours×
Warehouse Labor Management · Work evidence
New
Recorded hours
Work evidence
| Parent | Line number | Occurred at | Actual hours | Source reference | Reviewer note | |
|---|---|---|---|---|---|---|
| Replace scanner mount in zone C | 650 | 17 Oct | 11 | WO-2026-1402 | Guard rail installed and photographed | |
| Replace scanner mount in zone C | 340 | 16 Oct | 1 | MAINT-2026-339 | Dock leveler passed loaded test | |
| Inspect dock leveler at door 6 | 730 | 21 Oct | 3 | SAFETY-2026-087 | Scale readings match certified weights | |
| Replace scanner mount in zone C | 590 | 19 Oct | 5 | ASSET-2026-441 | Conveyor belt tension needs recheck | |
| Replace scanner mount in zone C | 600 | 21 Oct | 15 | SHIFT-2026-1014 | Work area cleared for operations |
6 of 6 records
WO-2026-1402Work evidence · WE-58691
ParentReplace scanner mount in zone C
Line number650
Occurred at17 Oct
Actual hours11
Reviewer noteGuard rail installed and photographed
Review and attachments
Keep decisions and supporting files with the work they explain.
- Decisions
- Files
- Visibility
- Review decisions
- Record attachments
- Work orders
- Labor assignments
- Team members
- Work evidence
OverviewReview history×
Warehouse Labor Management · Review and attachments
New
Review history
Review decisions
| Parent | Source revision | Decision | Decided at | Reason | Reviewer | |
|---|---|---|---|---|---|---|
| Inspect dock leveler at door 6 | 890 | Approve | 20 Oct | Repair evidence is complete | Tariq Okeke | |
| Recalibrate parcel scale at bench 5 | 650 | Return | 15 Oct | Lockout procedure was documented | Omar Castillo | |
| Replace scanner mount in zone C | 380 | Approve | 13 Oct | Calibration report is missing | Omar Castillo | |
| Inspect dock leveler at door 6 | 240 | Return | 03 Nov | Shift lead confirmed completion | Sana Iqbal | |
| Service stretch wrapper 3 | 770 | Approve | 23 Oct | Safety inspection needs a second review | Rohan Mehta |
6 of 6 records
Repair evidence is completeReview decisions · RD-66191
ApproveParentInspect dock leveler at door 6
Source revision890
Decided at20 Oct
ReviewerTariq Okeke
Operation receipts
Trace the result of guarded operations by work order and key.
- Identity
- Revision
- Outcome
- Operation receipts
- Work orders
- Review decisions
- Labor assignments
OverviewOperation exceptions×
Warehouse Labor Management · Operation receipts
New
Operation exceptions
Operation receipts
| Parent | Operation key | Action | Result state | Occurred at | Failure reason | |
|---|---|---|---|---|---|---|
| Repair conveyor at pack line 2 | assign:conveyor:pack-2 | Assign technician | Failed | 24 Oct | Replacement guard is out of stock | |
| Replace scanner mount in zone C | inspect:door-6:leveler | Start maintenance | Needs review | 04 Nov | Technician has a shift conflict | |
| Repair conveyor at pack line 2 | repair:aisle-14:guard | Pause for parts | Failed | 17 Oct | Lockout signoff is missing | |
| Repair conveyor at pack line 2 | service:wrapper-3 | Submit completion | Needs review | 30 Oct | Repair photo is unreadable | |
| Service stretch wrapper 3 | calibrate:bench-5 | Review evidence | Failed | 03 Nov | Calibration result exceeds tolerance |
6 of 6 records
assign:conveyor:pack-2Operation receipts · OR-65015
FailedParentRepair conveyor at pack line 2
ActionAssign technician
Occurred at24 Oct
Failure reasonReplacement guard is out of stock
Process
Follow each job from plan to close
Plan, staff and review warehouse work ships ready to use. 2 steps need a named approval before the work moves on: Review assignment (Labor Reviewer) and Accept work (Warehouse Manager).
Drag a card to another stage, or focus it and use the arrow keys. It updates to match the stage.
-
Register operating scope
Identify the site, asset and people responsible for each job.
Repair conveyor at pack line 2WO-24890Register operating scope -
Plan work
Give a work order an owner, due date and labor estimate.
Repair conveyor at pack line 2WO-24890 · Shift SupervisorPlan workBy Shift Supervisor -
Submit zone assignment
Name the worker, zone, start time and planned hours for review.
Repair conveyor at pack line 2WO-24890 · Shift SupervisorSubmit zone assignmentBy Shift Supervisor -
Review assignment
Labor Reviewer records an approval or rejection with a reason.
Repair conveyor at pack line 2WO-24890 · Labor ReviewerReview assignmentBy Labor ReviewerApprovalLabor Reviewer decides submitted zone coverage. -
Record actual work
Add actual hours and source evidence under the job.
Repair conveyor at pack line 2WO-24890 · Warehouse WorkerRecord actual workBy Warehouse Worker -
Accept work
Warehouse Manager reviews the result and accepts the work.
Repair conveyor at pack line 2WO-24890 · Warehouse ManagerAccept workBy Warehouse ManagerApprovalWarehouse Manager decides whether reviewed work is accepted.
Inside a record
Connect the sources behind the hours
Open any work order to see its labor assignments, the roles that work on it, its process stages and its approvals on one page.
- 1Record details
Due at, Planned hours and Owner.
- 2Labor assignments
Each line is linked to this work order.
- 3Who works on it
Admin, Warehouse Manager and Shift Supervisor, each with their own permissions.
- 4Process stages
Plan work and Submit zone assignment, with the role that acts.
- 5Approvals
Review assignment and Accept work, with who decides.
Work order queueRepair conveyor at pack line 2×
Warehouse Labor Management · Work orders
Log activity
Repair conveyor at pack line 2
Draft
1
Record details
Due at11 Oct
Planned hours6
OwnerLinnea Park
2
Labor assignments
Repair conveyor at pack line 2
| Parent | Zone | Starts at |
|---|---|---|
| Recalibrate parcel scale at bench 5 | Receiving A | 31 Oct |
| Service stretch wrapper 3 | Pick zone B | 16 Oct |
| Inspect dock leveler at door 6 | Reserve aisle 14 | 17 Oct |
- Labor assignments
- 6
- Total planned hours
- 49
3
Who works on it
- AdminManage Organizations, Assets, team members, Users
- Warehouse ManagerManage work orders
- Shift SupervisorManage work orders, labor assignments
4
Process stages
- Plan workShift Supervisor
- Submit zone assignmentShift Supervisor, Labor Reviewer
5
Approvals
- Review assignmentLabor ReviewerApproved
- Accept workWarehouse ManagerWaiting
Approvals
Keep staffing decisions attributable
Shift Supervisor prepares work and labor coverage; Labor Reviewer records the assignment decision.
OverviewApprovals×
Warehouse Labor Management · Overview
Approvals
Signed in as Labor Reviewer
Waiting for you
4 To review1 Overdue2 Decided todayOnly mine
0 selectedApproveReturn
- LA-51970Receiving ASubmitted1dActions
- LA-38939Pick zone BSubmitted2dActions
- LA-96798Reserve aisle 14Submitted2dActions
- LA-34380Pack line 2Submitted4dActions
Who approves what
| Decision | Approver | |
|---|---|---|
| Review assignmentLabor Reviewer records an approval or rejection with a reason. | Labor Reviewer | |
| Accept workWarehouse Manager reviews the result and accepts the work. | Warehouse Manager | |
| Approve work orders | Warehouse Manager | |
| Approve labor assignments | Labor Reviewer |
4 approval rules · set per role in Proto
Roles
A workspace for each role
Everyone opens Warehouse Labor Management to the work that is theirs. Pick a role to see what it starts with.
Admin
Maintains operating scope and user access for the warehouse team.
- Manage Organizations, Assets, team members, Users
- View work orders, labor assignments, operation receipts
Warehouse Manager
Owns work priorities, staffing oversight and final work acceptance.
This is the first screen this role sees.
OverviewSubmitted assignments×
Submitted assignments
Labor assignments · Warehouse Manager
| Parent | Zone | Starts at | Worker | Planned hours | Revision | |
|---|---|---|---|---|---|---|
| Recalibrate parcel scale at bench 5 | Receiving A | 31 Oct | Sana Iqbal | 11 | 150 | |
| Service stretch wrapper 3 | Pick zone B | 16 Oct | Mateo Rivera | 6 | 450 | |
| Inspect dock leveler at door 6 | Reserve aisle 14 | 17 Oct | Hiro Tanaka | 6 | 530 | |
| Replace rack guard in aisle 14 | Pack line 2 | 24 Oct | Aaliyah Brooks | 6 | 610 | |
| Repair conveyor at pack line 2 | Sortation C | 28 Oct | Rohan Mehta | 5 | 490 |
6 of 6 records
Shift Supervisor
Plans work and submits zone assignments for review.
This is the first screen this role sees.
OverviewWork order queue×
Work order queue
Work orders · Shift Supervisor
Draft2
Repair conveyor at pack line 2WO-24890
6
11 OctRecalibrate parcel scale at bench 5WO-83163
11
30 OctAdd
Planned2
Inspect dock leveler at door 6WO-13498
12
03 NovClear jam at sortation chute 8WO-19110
2
25 OctAdd
Assigned1
Replace rack guard in aisle 14WO-74673
8
11 OctAdd
Review1
Service stretch wrapper 3WO-66031
9
11 OctAdd
Labor Reviewer
Reviews submitted assignments and records a reasoned decision.
This is the first screen this role sees.
OverviewSubmitted assignments×
Submitted assignments
Labor assignments · Labor Reviewer
| Parent | Zone | Starts at | Worker | Planned hours | Revision | |
|---|---|---|---|---|---|---|
| Recalibrate parcel scale at bench 5 | Receiving A | 31 Oct | Sana Iqbal | 11 | 150 | |
| Service stretch wrapper 3 | Pick zone B | 16 Oct | Mateo Rivera | 6 | 450 | |
| Inspect dock leveler at door 6 | Reserve aisle 14 | 17 Oct | Hiro Tanaka | 6 | 530 | |
| Replace rack guard in aisle 14 | Pack line 2 | 24 Oct | Aaliyah Brooks | 6 | 610 | |
| Repair conveyor at pack line 2 | Sortation C | 28 Oct | Rohan Mehta | 5 | 490 |
6 of 6 records
Warehouse Worker
Records work performed and supplies evidence for the assigned work order.
This is the first screen this role sees.
OverviewMy team member profile×
My team member profile
Team members · Warehouse Worker
| Name | Role name | Organization | Active | User | |
|---|---|---|---|---|---|
| Sana Iqbal | Maintenance technician | Stonefield Warehouse Group | Tariq Okeke | ||
| Mateo Rivera | Warehouse supervisor | Stonefield Warehouse Group | Aaliyah Brooks | ||
| Hiro Tanaka | Safety reviewer | North Meadow Logistics | Aaliyah Brooks | ||
| Aaliyah Brooks | Shift coordinator | North Meadow Logistics | Linnea Park | ||
| Rohan Mehta | Inventory lead | Juniper Ridge Supply | Omar Castillo |
6 of 6 records
Operations Analyst
Reads staffing, hours and decision outcomes across the operating organization.
This is the first screen this role sees.
OverviewRecorded hours×
Recorded hours
Work evidence · Operations Analyst
| Parent | Line number | Occurred at | Actual hours | Source reference | Reviewer note | |
|---|---|---|---|---|---|---|
| Replace scanner mount in zone C | 650 | 17 Oct | 11 | WO-2026-1402 | Guard rail installed and photographed | |
| Replace scanner mount in zone C | 340 | 16 Oct | 1 | MAINT-2026-339 | Dock leveler passed loaded test | |
| Inspect dock leveler at door 6 | 730 | 21 Oct | 3 | SAFETY-2026-087 | Scale readings match certified weights | |
| Replace scanner mount in zone C | 590 | 19 Oct | 5 | ASSET-2026-441 | Conveyor belt tension needs recheck | |
| Replace scanner mount in zone C | 600 | 21 Oct | 15 | SHIFT-2026-1014 | Work area cleared for operations |
6 of 6 records
Reports
Read planned and actual labor together
Compare planned labor, recorded hours, coverage decisions and operation outcomes.
Overview×
Warehouse Labor Management · Overview
Warehouse Labor Management dashboard
This quarter
Labor assignments in view
6Total planned hours
49Submitted
6Work orders by status
How far records got this quarter
| Stage | Reached | Step | |
|---|---|---|---|
| Draft | 29 | ||
| Planned | 15 | 52% | |
| Assigned | 8 | 53% | |
| Review | 4 | 50% |
Planned hours by status
Sample totals per stage
- 01Work by status
Count work orders by Status and Organization to see the current operating queue.
- 02Planned hours by owner
Sum planned hours on work orders by Owner and Status.
- 03Assignment hours by zone
Sum planned hours on labor assignments by Zone, Organization and Status.
- 04Assignment starts by zone
List labor assignments by starts at, Zone and Status to review planned coverage.
- 05Planned against actual hours
Show each work order planned hours value alongside the sum of its work evidence actual hours lines.
- 06Review decisions by reviewer
Count Approve, Reject and Return decisions by Reviewer and decided at.
- 07Operation outcomes
Count operation receipts by result state and Action, with failure reason for exceptions.
- 08Work evidence by source
Group each work order's evidence lines by evidence type and source reference.
Who it's for
Fit the way your warehouse runs
See how Warehouse Labor Management fits your kind of team.
Distribution centers
Plan labor for dock, cell and handling work across a busy distribution center.
Multi-site warehouse operations
Keep work, staffing and review tied to the right operating organization.
Handling and maintenance teams
Account for labor on asset-linked tasks that cross workers or shifts.
Controls
Trace revisions and operation outcomes
Each stage of plan, staff and review warehouse work names the role that acts and the status it records, so a change is never anonymous.
OverviewPlan, staff and review warehouse work×
Warehouse Labor Management · Process
Plan, staff and review warehouse work
Each stage, the role that acts and the status it records
Process stages
10Approval steps
2Roles involved
4Tables touched
7Plan work
Shift SupervisorStatusDraft → Planned
RecordsWork orders, Assets
Prepare zone coverage
Shift Supervisor, Warehouse WorkerStatusDraft → Submitted
RecordsLabor assignments
Review assignmentApproval
Labor ReviewerStatusSubmitted → Approved
RecordsReview decisions
- StartWork ordersPlan workDraft → Planned
- StepLabor assignmentsPrepare zone coverageDraft → Submitted
- ApprovalReview decisionsReview assignmentSubmitted → Approved
- StepWork ordersAssign workPlanned → Assigned
- StepWork evidenceReview workAssigned → Review
AI agent
Ask for the next record to review
Give each warehouse role a starting point for planning, review and follow-up.
It can
- Shift Supervisor: Show planned work due today and the assignments still waiting for review.
- Labor Reviewer: Compare a submitted assignment's zone, start time, worker and planned hours with other coverage before a decision.
- Warehouse Manager: Summarize the actual hours and supporting evidence for work awaiting acceptance.
- Operations Analyst: Compare planned work hours with recorded evidence by organization and owner.
Stays with a person
- The assistant can help a person find and compare records.
- Labor Reviewer makes the assignment decision, and Warehouse Manager accepts completed work.
- A source reference still needs someone who can inspect the source record.
- A failed receipt needs an investigation before anyone assumes the intended effect took place.
Show me submitted assignments for the dock zone, with start time, worker, planned hours and parent work order. Flag any that appear to overlap approved coverage so Labor Reviewer can inspect them.
The assistant can help a person find and compare records.
Data model
Your data, in tables you can change
Every record lives in a table you can see, extend and export. Add fields or whole tables in Proto.
Browse all 10 tables10tables
- Organization and team6
- Work orders9
- Labor assignments6
- Work evidence4
- Review and attachments6
- Operation receipts4
Implementation
Roll out one team at a time
Start with one team and one process, then add the rest once the basics are running.
Map the operation
Choose organizations, active assets, zones, staff names and the first set of work orders.
Prepare ownership
Assign an owner and due date to each job; confirm planned hours and organization references.
Rehearse assignment review
Submit coverage, record an approval and a rejection, then check the decision reason and source revision.
Rehearse evidence and acceptance
Record actual hours, add a supporting file, investigate an exception receipt and accept a finished job.
Start a controlled cycle
Review open queues and reporting with the shift team, then expand to the next site or zone.
Pricing
$0per user
The base account and everyday work in the ERP.AI app are free, for every user.
- No per-user or per-seat fees
- Viewing, editing, approving and exporting records in the app is free
- Pay only for machine work: API calls, imports, workflows and AI agents
- Prepaid credits from $5. Purchased credits never expire
Machine work rate card Included per $1 of credit
| Usage | Per $1 |
|---|---|
| Record reads (list, filter, get) | 20,000 |
| Search or aggregate queries | 4,000 |
| Record writes | 4,000 |
| Imported or synced records | 200,000 |
| Workflow runs | 2,000 |
| AI agent runs | 2,000 |
| Scheduled jobs or webhooks | 20,000 |
| File uploads (MB) | 2,000 |
| CSV or PDF exports | 100 |
How do I get started?
Click Get started, then use Proto to configure Warehouse Labor Management for your business. Start with one organization, active assets, a shift roster and a work order that your team can follow through assignment, evidence and acceptance.
What does a work order contain?
A work order holds its record number, subject, status, due date, planned hours, revision, organization, owner and asset. It is the parent for assignments, evidence, files, decisions and operation receipts.
How is a worker assigned to a job?
Shift Supervisor records the worker, zone, start time and planned hours on a labor assignment linked to the parent work order, then submits it for review.
Who decides whether an assignment is approved?
Labor Reviewer reads submitted coverage and records the decision with a reason and source revision. Approved and Rejected are separate assignment outcomes.
How do we see actual hours?
Warehouse Worker records actual hours on work evidence lines under the job. Warehouse Manager compares those lines with the work order's planned hours during Review.
Can one job have several evidence entries?
Yes. Each evidence line has its own line number and revision, so a job can retain work from different periods or sources under one parent.
Where do supporting files go?
Record attachments belong to a work order. The uploader gives each file a title, evidence type and Internal or Shared visibility.
How are failed actions investigated?
Operation receipts record the action, key, expected revision, outcome and failure reason. Admin and Warehouse Manager can inspect receipts marked Failed or needs review before deciding the next step.
How does completed work leave the queue?
Warehouse Manager reviews the work evidence and linked decisions, moves the job from Review to Accepted, and then closes it when the handoff is complete.
Set up Warehouse Labor Management your way.
Start free, then use Proto to change fields, steps and approvals before your team goes live.