Yard Management System connects scheduled loads to trailer arrival, parking and a reviewed dock assignment. Inventory Clerk prepares the load and yard visit, including the trailer, arrival time, waiting minutes and parking slot.
Yard visits in one list
Transport Supervisor approves or rejects the current submitted visit independently of its creator.
Every feature works on the same records. Pick one to see the screen your team works in.
Connect an arriving trailer to its load, parking position and next dock decision.
Approval conditions
| Id | Parent | Trailer | Parking slot | Arrived at | Waiting minutes | |
|---|---|---|---|---|---|---|
| VISIT-2026-4101 | Retail replenishment for Willowgate | Reefer trailer 18 | Yard row A, slot 12 | 12 Oct | 80 | |
| VISIT-2026-4102 | Parts delivery for Mesa Point | Dry van trailer 24 | Yard row A, slot 14 | 24 Oct | 120 | |
| VISIT-2026-4103 | Outbound mixed pallet load to Ridgeway | Flatbed trailer 7 | Yard row B, slot 3 | 30 Oct | 30 | |
| VISIT-2026-4104 | Outbound mixed pallet load to Ridgeway | Reefer trailer 31 | Reefer row C, slot 8 | 03 Nov | 120 | |
| VISIT-2026-4105 | Frozen goods arrival at dock 2 | Dry van trailer 42 | Overflow row D, slot 5 | 25 Oct | 85 |
Review the submitted trailer and parking evidence before authorizing dock work.
Loads
| Load number | Subject | Counterparty | Promised delivery at | Arrived at | Status | |
|---|---|---|---|---|---|---|
| LDS-92443 | Inbound produce for Cedar Bay dock 4 | North Vale cold room | 25 Oct | 31 Oct | Scheduled | |
| LDS-83446 | Outbound appliances to North Vale | Cedar Bay distribution yard | 14 Oct | 18 Oct | Arrived | |
| LDS-55354 | Frozen goods arrival at dock 2 | Cedar Bay distribution yard | 20 Oct | 23 Oct | Unloading | |
| LDS-73159 | Retail replenishment for Willowgate | Harborfield cross dock | 31 Oct | 02 Nov | Loaded | |
| LDS-47780 | Packaging return from Harborfield | Cedar Bay distribution yard | 16 Oct | 25 Oct | Departed |
Coordinate the carrier, dock door and stop windows while preserving the promised delivery.
Transport partners
| Name | Code | Contact name | Address | Eligibility note | Organization | |
|---|---|---|---|---|---|---|
| Cedar Bay distribution yard | CBY-01 | Miriam Soto | 214 Freight Road, Reno, NV | Approved for temperature-controlled loads | Cedar Bay Logistics | |
| North Vale cold room | NV-COLD | Dev Patel | 88 Cold Storage Lane, Boise, ID | Carrier access verified this quarter | Mesa Point Supply | |
| Willowgate trailer lot | WG-YARD | Grace Ndlovu | 410 Yard Way, Salem, OR | Yard safety orientation complete | Willowgate Warehousing | |
| Harborfield cross dock | HF-XDOCK | Theo Lambert | 27 Cross Dock Drive, Fresno, CA | Dock insurance certificate current | Mesa Point Supply | |
| Mesa Point warehouse | MP-WHSE | Lina Farah | 615 Supply Park, Mesa, AZ | Overnight trailer parking permitted | Willowgate Warehousing |
Check driver eligibility, vehicle readiness and competing commitments before dispatch.
Load assignments
Keep yard activity connected to authorized stock requests and their warehouse evidence.
Release waits for the inventory supervisor
| Reservation number | Stock request | Stock lot | Reserved units | Expires at | Status | |
|---|---|---|---|---|---|---|
| SR-75420 | Replenish grocery pick face | Chilled apple cartons, lot 26A14 | 430 | 28 Oct | Held | |
| SR-30815 | Issue packaging for dock 4 | Conveyor motors, batch 26M07 | 650 | 27 Oct | Held | |
| SR-10376 | Move frozen cases to cold room | Chilled apple cartons, lot 26A14 | 370 | 14 Oct | Held | |
| SR-62611 | Issue packaging for dock 4 | Pallet wrap, lot 26W04 | 620 | 19 Oct | Held | |
| SR-80079 | Issue packaging for dock 4 | Frozen berry cases, lot 26F08 | 380 | 23 Oct | Held |
Explain dock decisions and investigate operation results before calling a handoff complete.
Operation receipts
| Receipt number | Parent | Source record | Recorded at | Action | Operation key | |
|---|---|---|---|---|---|---|
| OR-55860 | Retail replenishment for Willowgate | Replenish grocery pick face | 21 Oct | Check trailer into yard | yard-checkin-4101 | |
| OR-38609 | Frozen goods arrival at dock 2 | Issue packaging for dock 4 | 11 Oct | Assign dock door | dock-assign-4102 | |
| OR-96279 | Outbound appliances to North Vale | Replenish grocery pick face | 15 Oct | Release outbound load | load-release-4103 | |
| OR-21314 | Southbound grocery load at dock 7 | Transfer spare parts to Mesa Point | 20 Oct | Move stock to cold room | coldroom-move-4104 | |
| OR-80673 | Outbound mixed pallet load to Ridgeway | Move frozen cases to cold room | 15 Oct | Record seal verification | seal-verify-4105 |
Trailer arrival to verified handoff ships ready to use. One step needs a named approval before the work moves on: Approve dock assignment (Transport Supervisor).
Match the carrier and stop windows with eligible drivers and available equipment.
Capture the trailer and its parking position against the right load.
Send the current trailer and dock evidence for an independent decision.
Review the submitted instruction before the trailer proceeds.
Confirm the authorized action and its persisted outcome.
Compare stock evidence with the authorized request and investigate differences.
Open any yard visit to see the roles that work on it, its process stages and its approvals on one page.
Parent, Trailer, Arrived at and Waiting minutes.
Records linked to this yard visit.
Inventory Clerk, Inventory Supervisor and Auditor, each with their own permissions.
Record arrival and Complete dock work, with the role that acts.
Approve dock assignment, with who decides.
Frozen goods arrival at dock 2 · Draft
Signed in as Transport Supervisor
| Decision | Approver | |
|---|---|---|
| Approve dock assignmentReview the submitted instruction before the trailer proceeds. | Transport Supervisor | |
| Approve yard visits, Loads | Transport Supervisor |
Everyone opens Yard Management System to the work that is theirs. Pick a role to see what it starts with.
Prepare stock requests, maintain items, lots, locations and operational records, and run the stock actions on the Operations Desk.
This is the first screen this role sees.
Load stops · Inventory Clerk
| Load | Sequence | Location | Appointment at | Window start | Window end | |
|---|---|---|---|---|---|---|
| Outbound appliances to North Vale | 50 | Mesa Point warehouse | 16 Oct | 30 Oct | 05 Nov | |
| Packaging return from Harborfield | 90 | Willowgate trailer lot | 23 Oct | 30 Oct | 07 Nov | |
| Frozen goods arrival at dock 2 | 10 | Cedar Bay distribution yard | 18 Oct | 25 Oct | 01 Nov | |
| Inbound produce for Cedar Bay dock 4 | 90 | Cedar Bay distribution yard | 24 Oct | 30 Oct | 04 Nov | |
| Outbound mixed pallet load to Ridgeway | 20 | Mesa Point warehouse | 14 Oct | 20 Oct | 27 Oct |
Review and decide stock requests, reverse movements, correct or cancel scope, reconcile, and maintain stock policies.
This is the first screen this role sees.
Load stops · Inventory Supervisor
| Load | Sequence | Location | Appointment at | Window start | Window end | |
|---|---|---|---|---|---|---|
| Outbound appliances to North Vale | 50 | Mesa Point warehouse | 16 Oct | 30 Oct | 05 Nov | |
| Packaging return from Harborfield | 90 | Willowgate trailer lot | 23 Oct | 30 Oct | 07 Nov | |
| Frozen goods arrival at dock 2 | 10 | Cedar Bay distribution yard | 18 Oct | 25 Oct | 01 Nov | |
| Inbound produce for Cedar Bay dock 4 | 90 | Cedar Bay distribution yard | 24 Oct | 30 Oct | 04 Nov | |
| Outbound mixed pallet load to Ridgeway | 20 | Mesa Point warehouse | 14 Oct | 20 Oct | 27 Oct |
Read-only access to every record and the evidence trail (decisions, receipts, movements).
This is the first screen this role sees.
Yard visits · Auditor
| Id | Parent | Trailer | Parking slot | Arrived at | Waiting minutes | |
|---|---|---|---|---|---|---|
| VISIT-2026-4101 | Retail replenishment for Willowgate | Reefer trailer 18 | Yard row A, slot 12 | 12 Oct | 80 | |
| VISIT-2026-4102 | Parts delivery for Mesa Point | Dry van trailer 24 | Yard row A, slot 14 | 24 Oct | 120 | |
| VISIT-2026-4103 | Outbound mixed pallet load to Ridgeway | Flatbed trailer 7 | Yard row B, slot 3 | 30 Oct | 30 | |
| VISIT-2026-4104 | Outbound mixed pallet load to Ridgeway | Reefer trailer 31 | Reefer row C, slot 8 | 03 Nov | 120 | |
| VISIT-2026-4105 | Frozen goods arrival at dock 2 | Dry van trailer 42 | Overflow row D, slot 5 | 25 Oct | 85 |
Maintain the organization and its team members.
This is the first screen this role sees.
Transport partners · App Administrator
| Name | Code | Contact name | Address | Eligibility note | Organization | |
|---|---|---|---|---|---|---|
| Cedar Bay distribution yard | CBY-01 | Miriam Soto | 214 Freight Road, Reno, NV | Approved for temperature-controlled loads | Cedar Bay Logistics | |
| North Vale cold room | NV-COLD | Dev Patel | 88 Cold Storage Lane, Boise, ID | Carrier access verified this quarter | Mesa Point Supply | |
| Willowgate trailer lot | WG-YARD | Grace Ndlovu | 410 Yard Way, Salem, OR | Yard safety orientation complete | Willowgate Warehousing | |
| Harborfield cross dock | HF-XDOCK | Theo Lambert | 27 Cross Dock Drive, Fresno, CA | Dock insurance certificate current | Mesa Point Supply | |
| Mesa Point warehouse | MP-WHSE | Lina Farah | 615 Supply Park, Mesa, AZ | Overnight trailer parking permitted | Willowgate Warehousing |
Decides submitted yard visits independently of their creator and approves route feasibility before dispatch.
This is the first screen this role sees.
Load stops · Transport Supervisor
| Load | Sequence | Location | Appointment at | Window start | Window end | |
|---|---|---|---|---|---|---|
| Outbound appliances to North Vale | 50 | Mesa Point warehouse | 16 Oct | 30 Oct | 05 Nov | |
| Packaging return from Harborfield | 90 | Willowgate trailer lot | 23 Oct | 30 Oct | 07 Nov | |
| Frozen goods arrival at dock 2 | 10 | Cedar Bay distribution yard | 18 Oct | 25 Oct | 01 Nov | |
| Inbound produce for Cedar Bay dock 4 | 90 | Cedar Bay distribution yard | 24 Oct | 30 Oct | 04 Nov | |
| Outbound mixed pallet load to Ridgeway | 20 | Mesa Point warehouse | 14 Oct | 20 Oct | 27 Oct |
Configures application access and setup without overriding independent operational approval.
Investigate waiting trailers, delivery performance and unresolved operating evidence.
This quarter
How far records got this quarter
| Stage | Reached | Step | |
|---|---|---|---|
| Draft | 29 | ||
| Submitted | 16 | 55% | |
| Approved | 11 | 69% | |
| Rejected | 7 | 64% |
Sample totals per stage
Which trailers have a recorded wait, and what visit status explains their next action?
Which load and parking position sit behind each submitted or approved dock request?
Which active assignment intervals compete for the same driver or vehicle?
Which evidenced deliveries occurred after their original promise, and which loads still lack an actual delivery time?
Which arrivals missed their appointment window, and which stops still need evidence?
Does the posted movement evidence explain the authorized request quantity?
Which failed or review-needed results require investigation by the next shift?
Who decided the load's dock request, and which source revision and rationale support that decision?
See how Yard Management System fits your kind of team.
Coordinate inbound trailers and outbound loads around the warehouse handoff.
Coordinate material arrivals and finished-goods departures with the site's warehouse team.
Keep trailer parking and equipment commitments connected to each load's appointments.
Each stage of trailer arrival to verified handoff names the role that acts and the status it records, so a change is never anonymous.
Each stage, the role that acts and the status it records
Ask Proto to prepare operating information while people retain their decision authority.
Set up connections through ERP.AI and Proto workflows, with every change logged.
Every record lives in a table you can see, extend and export. Add fields or whole tables in Proto.
Browse all 21 tablesStart with one team and one process, then add the rest once the basics are running.
Select the organization, parking area and dock work for the pilot. Identify the Inventory Clerk and independent Transport Supervisor on each shift, plus the Inventory Supervisor responsible for stock scope.
Match load numbers, trailer identifiers and partner locations. Confirm driver and vehicle codes, item base units and the stock-request references used in evidence records. Follow the dependency order in the data model.
Prepare the load board, assignment schedule and submitted-visit review queue. Agree the physical dock evidence, reservation authority and what must persist before a visit becomes Completed.
Attempt self-approval, a stale revision and completion before approval. Test overlapping vehicle commitments, an open Critical defect and a stock reconciliation mismatch. Confirm the incoming shift can find the reason each case remains unresolved.
Compare open visits and load commitments with the physical yard, then reconcile stock requests and operation receipts. Have the responsible people accept the operating results before extending to another shift or connection.
$0per user
The base account and everyday work in the ERP.AI app are free, for every user.
| Usage | Per $1 |
|---|---|
| Record reads (list, filter, get) | 20,000 |
| Search or aggregate queries | 4,000 |
| Record writes | 4,000 |
| Imported or synced records | 200,000 |
| Workflow runs | 2,000 |
| AI agent runs | 2,000 |
| Scheduled jobs or webhooks | 20,000 |
| File uploads (MB) | 2,000 |
| CSV or PDF exports | 100 |
Click Get started, then use Proto to configure Yard Management System for your business. Pilot a yard shift with a known parking area, active loads and an independent dock reviewer. Include a waiting trailer and a failed stock reconciliation so the team can rehearse the exception handoff.
Inventory Clerk records the trailer on a yard visit linked to the parent load. The visit retains arrival, waiting minutes and parking slot; the load retains the carrier, dock door and seal. Use the load number to resolve similar-looking carrier arrivals.
Transport Supervisor reviews the submitted visit and records approval or rejection. The person who created the visit cannot approve it. Confirm the current revision and dock availability before authorizing the action.
The visit becomes Completed after approved dock work has a persisted outcome. An approval gives permission to proceed; the action evidence confirms what happened. Keep an unresolved result available for investigation.
Assignments connect a driver and vehicle to a load over a start and end interval. Check eligibility, readiness and competing commitments before confirmation. An open Critical vehicle defect needs resolution before release.
Compare actual delivery with the original promised delivery time. Stop appointments retain their windows and actual events, while the recipient proof reference supports the handoff. Keep loads without an actual delivery time separate from evidenced deliveries.
Inventory Supervisor authorizes a request quantity correction or cancellation and checks the affected held reservation release. Retain posted movement history and reconcile the resulting scope before closing the warehouse handoff.
The posted movement total did not match the authorized request quantity. The workflow records a failed receipt and leaves the request unchanged. Inventory Supervisor investigates the evidence and repeats the check using the stable request operation identity.
Agree the carrier, fleet, warehouse and financial systems that own your external evidence. Connections need field mappings, source identifiers and retry tests during setup. Review the integration plan with each system owner.
Ordinary manual work in the official interface has no per-user fee. Machine activity and retained data follow platform usage rates; implementation and applicable agent or model charges are separate. Use pricing to estimate the pilot from your expected imports and operating activity.
Start free, then use Proto to change fields, steps and approvals before your team goes live.