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- Attendance Management
- Features
- People and departments
People and departments
Keep employee, manager, department and position connected to the employee record and the next decision.
OverviewActive people×
Attendance Management · People and departments
New
Active people
People
| Employee ID | Full name | Department | Position | Location | Manager | |
|---|---|---|---|---|---|---|
| EI-995 | Full 345 | DPR-110 | PST-1769 | LCT-110 | ||
| EI-836 | Full 794 | DPR-120 | PST-9281 | LCT-150 | ||
| EI-836 | Full 347 | DPR-110 | PST-4121 | LCT-110 | ||
| EI-891 | Full 923 | DPR-150 | PST-9051 | LCT-110 | ||
| EI-182 | Full 335 | DPR-150 | PST-5429 | LCT-130 |
6 of 6 records
EI-995People · PPL-12735
ActiveFull nameFull 345
DepartmentDPR-110
PositionPST-1769
LocationLCT-110
What you can do
Keep employee, manager, department and position together
People and departments brings the relevant source records into one operating path. An employee transfers between departments during a pay period. HR Business Partner records the effective date, prior and new position, and manager in state history. Payroll Admin checks the person and calendar before including that employee in the period. The person link, effective date and current status give the next team a way to understand the decision without relying on a typed name or an email thread.
A preparer should check the record before handing it off. The reviewer needs the source dates and amounts in context, plus the authority to return a disputed item. When a correction is needed later, the team should retain the original record and explain the new effective value.
How the work is organized
- Prepare. HR Business Partner starts with employee, manager, department and position and checks the employee link.
- Review. The assigned reviewer checks the record and its dates before a downstream team relies on it.
- Follow through. An employee transfers between departments during a pay period. HR Business Partner records the effective date, prior and new position, and manager in state history. Payroll Admin checks the person and calendar before including that employee in the period.
What to agree during setup
Department cost centers, position ownership, location and effective dates need one agreed owner. A transfer changes current assignment without rewriting the hours from an earlier week. Define which person owns initial entry, who makes the decision, and which point closes further routine edits. Review the same rule for a normal cycle and a late correction. If the relevant employee changes role or department, keep the source period understandable to the next reviewer.
Use a representative worker and one pay period to settle the convention. Enter a real date range, assign a responsible reviewer and inspect the resulting status. The team can then compare the source against the next record before broadening access to everyone.
Check the handoff on an actual case
An employee transfers between departments during a pay period. HR Business Partner records the effective date, prior and new position, and manager in state history. Payroll Admin checks the person and calendar before including that employee in the period. Ask the recipient to find the source record using the person and period, then explain what was accepted and what would be returned. Rehearse a rejected or corrected version as well. A decision is useful only when the preparer can see what to change and the next team can tell which value is final.
What your team sees
- Active people — The main worklist for employee, manager, department and position, with the person and current state in view.
- Weekly hours schedule — Week boundaries and hours for payroll review.
Follow the work through
Read hours and leave, payroll, the data model and roles to rehearse the complete path.
What it keeps track of
Data model- People
- Central person record for every worker; all suite transactions tie back to Employees.
- Departments
- Organizational departments with parent hierarchy and cost centers.
- Positions
- Seat-level org entries that an Employee fills.
- Locations
- Physical and remote locations where employees work.
- Job titles
- Canonical job titles with job family, level and exempt status.
- Pay grades
- Salary bands tied to job titles and positions.
- State history
- Every lifecycle event: hire, promotion, transfer, comp change, manager change, leave of absence, termination.
Who uses it
Permissions- HR Business Partner
- Owns the primary work.
- HR Business Partner
- Maintains employee context, Payroll Admin checks the pay-period consequence, and Admin handles configured access and corrections.
- Each handoff should preserve the named preparer and decision maker.
Set up Attendance Management your way.
Start free, then use Proto to change fields, steps and approvals before your team goes live.