Event planning

The Event Owner keeps the event name, date, capacity, organization, owner and community group together. The selected event is the parent for registrations, admission lines and evidence. Before requesting review, the owner checks that the group belongs to the organization and that the capacity matches the planned setting. The revision distinguishes the scope being reviewed from later edits.

• Draft and review. The owner prepares the event and supporting evidence before an Independent Reviewer decides its current revision.
• Open admission. An approved event moves to Open only after its reviewed scope is checked.
• Keep the parent visible. The Community Events Workspace shows a calendar, capacity strip and admission-hour bars beside the selected event; actions use that explicit selection.

Choose who owns a proposed event and who reviews it independently. Agree which organization may use each community group, how capacity is set and when an event should move into review. Use one real upcoming event for the rehearsal, including its date, location context and person accountable for it.

A neighborhood workshop is entered for a Saturday with a named owner and a community group as its setting. The owner checks the date, capacity and organization before sending it for review. The reviewer reads the same event revision and records a decision. Once approved, the owner can open admission. If the event changes in the meantime, the earlier decision should not silently authorize the new scope.

The workshop example also gives staff a useful change test. After the reviewer decides the first version, change the capacity or date and try to open the event using the earlier approval. The action should require a decision on the new revision. Keep the older decision linked to the scope it actually covered. When the event is open, select it in the Community Events Workspace and compare the calendar date and capacity strip with the saved event before taking registrations. This rehearsal makes the opening handoff visible to both the owner and admission staff.

• Event lifecycle board — Event records grouped by status, with the owner and capacity visible before opening.
• Open event calendar — Open events placed by date so staff can select the event before admitting people.

• Event approval connects the draft and reviewer decision.
• Registration to admission follows the participant request and capacity.
• Event closeout reconciles admission and provider evidence.

Check the record definitions before importing active work.