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Core Banking System
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Core Banking System · Available now

Control treasury instructions from preparation to provider evidence.

Core Banking System runs treasury instruction work for a banking organization: a preparer records the amount, counterparty, owner and debit and credit account scopes; an independent approver decides on the frozen revision; the team submits an authorized instruction and follows the provider's actual response. Operations Overview brings current exceptions into view for the team that owns them.

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OverviewAuthorized Instructions
Core Banking System · Bank instructions

Authorized Instructions

Bank instructions in one list

New bank instruction
Bank instructions in view
6
Total amount USD
2,600
Authorized
6
Record numberSubjectStatusAmount USDValue dateCounterparty
BI-34182Transfer reserve funds to custodyAuthorized57018 OctHarborstone Settlement Bank
BI-82824Fund October supplier settlementAuthorized24027 OctPinehaven Deposit Bank
BI-39303Sweep excess operating cashAuthorized19004 NovElmbridge Savings Institution
BI-89902Release collateral margin paymentAuthorized75011 OctPinehaven Deposit Bank
BI-91989Move payroll funding to disbursementAuthorized33016 OctMarshgate Securities Custodian
6 of 6 records
Transfer reserve funds to custodyBank instructions · BI-34182
Authorized
Amount USD570
Value date18 Oct
CounterpartyHarborstone Settlement Bank
Review instructionBI-34182 · Transfer reserve funds to custody

Independent Treasury Approver decides the frozen instruction revision.

Waiting for Independent Treasury Approver
ApproveReturn
Example screen with sample data
Tables, ready to use
15
Saved views
12
Roles with set permissions
5
Reports and dashboards
8
Features

Treasury work in view

Every feature works on the same records. Pick one to see the screen your team works in.

Bank instructions

Prepare balanced banking instructions and follow the provider result.

  • Preparation
  • Decision
  • Provider result
  • Bank instructions
  • Instruction accounts
  • Financial accounts
  • Financial counterparties
  • Record attachments
  • Operation receipts
Explore bank instructions
OverviewMy Instructions
Core Banking System · Bank instructions

My Instructions

Bank instructions

New
Record numberSubjectStatusRequested atAmount USDOwner
BI-36091Transfer reserve funds to custodyDraft20 Oct80Nadia Karim
BI-76028Fund October supplier settlementReview23 Oct230Nadia Karim
BI-14921Sweep excess operating cashAuthorized29 Oct890Owen Fitzgerald
BI-80343Release collateral margin paymentSubmitted21 Oct160Theo Martin
BI-16402Move payroll funding to disbursementPending04 Nov160Amadou Diallo
6 of 6 records
Transfer reserve funds to custodyBank instructions · BI-36091
Draft
Requested at20 Oct
Amount USD80
OwnerNadia Karim
Example screen with sample data
Process

From instruction to verified outcome

Treasury instruction to reconciliation ships ready to use. One step needs a named approval before the work moves on: Review instruction (Independent Treasury Approver).

Drag a card to another stage, or focus it and use the arrow keys. It updates to match the stage.

  1. Prepare instruction

    Record the intended movement and its account scopes.

    Transfer reserve funds to custodyBI-34182 · Treasury Preparer
    Prepare instructionBy Treasury Preparer

  2. Review instruction

    A separate approver decides the submitted revision.

    Transfer reserve funds to custodyBI-34182 · Independent Treasury Approver
    Review instructionBy Independent Treasury Approver
    ApprovalIndependent Treasury Approver decides the frozen instruction revision.

  3. Submit to provider

    Send authorized work and keep the provider reference.

    Transfer reserve funds to custodyBI-34182 · Treasury Preparer
    Submit to providerBy Treasury Preparer

  4. Confirm outcome

    Use verified provider evidence to confirm the result.

    Transfer reserve funds to custodyBI-34182 · Independent Treasury Approver
    Confirm outcomeBy Independent Treasury Approver

  5. Reconcile evidence

    Match provider movements by account, amount and date.

    Transfer reserve funds to custodyBI-34182 · Independent Treasury Approver
    Reconcile evidenceBy Independent Treasury Approver

  6. Verify completion

    Check that the recorded action really took effect.

    Transfer reserve funds to custodyBI-34182 · Independent Treasury Approver
    Verify completionBy Independent Treasury Approver

Start with Instruction preparation

Inside a record

Provider references and evidence

Open any bank instruction to see its account applications, the roles that work on it, its process stages and its approvals on one page.

  1. 1
    Record details

    Amount USD, Value date and Counterparty.

  2. 2
    Account applications

    Each line is linked to this bank instruction.

  3. 3
    Who works on it

    Treasury Preparer and Admin, each with their own permissions.

  4. 4
    Process stages

    Every status change, in order.

  5. 5
    Approvals

    Review instruction, with who decides.

Authorized InstructionsTransfer reserve funds to custody
Core Banking System · Bank instructions

Transfer reserve funds to custody

Harborstone Settlement Bank · Authorized

Log activity
1
Record details
Amount USD570
Value date18 Oct
CounterpartyHarborstone Settlement Bank
2
Account applications

Transfer reserve funds to custody

ApplicantStatusDecision at
Lena WhitmoreApproved15 Oct
Rafael IbrahimCompleted02 Nov
Maya OkaforApproved25 Oct
Account applications
6
3

Who works on it

  • Treasury PreparerManage account applications, bank instructions, record…
  • AdminView Organizations, team members, financial counterparties…
5

Approvals

  • Review instructionIndependent Treasury Approver
    Approved
Example screen with sample data
Approvals

Independent decisions on the right revision

Decision authority is checked by guarded actions against the current revision and the actual reviewer.

OverviewApprovals
Core Banking System · Overview

Approvals

Signed in as Independent Treasury Approver

Waiting for you

4 To review1 Overdue2 Decided todayOnly mine
0 selectedApproveReturn
  • AA-55822Lena Whitmore
    Settle bond coupon proceedsRequested by Independent Treasury Approver
    Submitted2dActions
  • AA-80708Rafael Ibrahim
    Transfer reserve funds to custodyRequested by Independent Treasury Approver
    Submitted2dActions
  • AA-70855Maya Okafor
    Sweep excess operating cashRequested by Independent Treasury Approver
    Submitted3dActions
  • AA-73168Daniel Sato
    Fund October supplier settlementRequested by Independent Treasury Approver
    Submitted4dActions

Who approves what

DecisionApprover
Review instructionA separate approver decides the submitted revision.Independent Treasury Approver
1 approval rule · set per role in Proto
Example screen with sample data
Who can approve what
Roles

A workspace for each role

Everyone opens Core Banking System to the work that is theirs. Pick a role to see what it starts with.

Independent Treasury Approver

Review eligible instruction revisions independently and reconcile operational evidence. Approve or reject through guarded actions only; no unrestricted editing of protected or executed records; a reviewer cannot approve their own submission.

This is the first screen this role sees.

OverviewProvider Pending Instructions

Provider Pending Instructions

Bank instructions · Independent Treasury Approver

Submitted3
HST-TRF-2026-0141Marshgate Securities Custodian
830
27 Oct
CRB-TRF-2026-0143North Vale Custody Trust
90
15 Oct
WCH-TRF-2026-0145North Vale Custody Trust
220
30 Oct
Add
Pending3
NVC-TRF-2026-0142Silvermere Treasury Services
170
12 Oct
SMT-TRF-2026-0144Marshgate Securities Custodian
770
23 Oct
EBS-TRF-2026-0146Marshgate Securities Custodian
70
24 Oct
Add
Example screen with sample data

Roles and permissions

Reports

Answers for current operations

Answer operational questions from instructions, provider evidence and exceptions.

Overview
Core Banking System · Overview

Core Banking System dashboard

This quarter

Account applications in view
6
Approved
3
Completed
2
Rejected
1

Bank instructions by status

How far records got this quarter

StageReachedStep
Draft33
Review1030%
Authorized220%
Submitted150%

Amount USD by status

Sample totals per stage

0
-3000Draft
-1000Review
0Authorized
-4000Submitted
-6000Pending
Example screen with sample data
  1. 01Instruction pipeline

    Which requests are in preparation, review, provider follow-up or confirmed outcome?

  2. 02Provider outcome aging

    Which submitted instructions have waited longest for a provider result?

  3. 03Approval decisions

    Which reviewer decided each revision, and what reason was recorded?

  4. 04Account application outcomes

    Group applications by status, organization and decision date.

  5. 05Provider account balances

    Compare dated ledger and available amounts by account.

  6. 06Reconciliation exceptions

    Which provider movements still need an account, amount or date investigation?

  7. 07Evidence verification

    Review provider evidence by type, verification and instruction.

  8. 08Operation receipt results

    Find failed and needs-review operations with their recorded reason.

All reports and dashboards

Who it's for

Built for provider-facing treasury work

See how Core Banking System fits your kind of team.

Bank treasury teams

Control provider instructions and evidence across a bank treasury operation.

Custody operations

Keep custodian account scope and provider evidence tied to each instruction.

Settlement operations

Follow submitted instructions through settlement evidence and exceptions.

Controls

A traceable record of every effect

Each stage of treasury instruction to reconciliation names the role that acts and the status it records, so a change is never anonymous.

OverviewTreasury instruction to reconciliation
Core Banking System · Process

Treasury instruction to reconciliation

Each stage, the role that acts and the status it records

Process stages
10
Approval steps
1
Roles involved
2
Tables touched
1
Request review
Treasury Preparer
StatusDraft → Review
Review instructionApproval
Independent Treasury Approver
StatusReview → Authorized
Submit to provider
Treasury Preparer
StatusAuthorized → Submitted
Treasury instruction to reconciliation
  1. Start
    Request reviewDraft → Review
    Treasury Preparer
  2. Approval
    Review instructionReview → Authorized
    Independent Treasury Approver
  3. Step
    Submit to providerAuthorized → Submitted
    Treasury Preparer
  4. Step
    Observe provider outcomeSubmitted → Pending
    Treasury Preparer
  5. Step
    Confirm outcomePending → Confirmed
    Independent Treasury Approver
Example screen with sample data

See each stage in detail

AI agent

Prepare the next decision with Proto

Ask Proto to prepare treasury work for a human decision and inspect exceptions.

It can

  • Treasury Preparer: Gather the instruction, account scopes and supporting material for a review request.
  • Independent Treasury Approver: Present the frozen revision, related evidence and earlier decisions before the approver acts.
  • Auditor: Trace a confirmed instruction to its provider notice, reconciliation movement and operation receipt.
  • App Administrator: Identify inactive members or counterparties requiring a setup review.

Stays with a person

  • Proto can prepare information and point out discrepancies.
  • The Independent Treasury Approver makes the guarded decision.
  • Provider acceptance and settlement require the provider's actual response; a generated summary cannot stand in for a confirmation notice.
  • An uncertain external effect needs receipt and provider review before another action.

Set up an agent

Integrations

Connects to the tools you use

Set up connections through ERP.AI and Proto workflows, with every change logged.

  • Core Banking System
  • Provider instruction channel
  • Provider statements and notices
  • Provider account snapshots
Data model

Your data, in tables you can change

Every record lives in a table you can see, extend and export. Add fields or whole tables in Proto.

Browse all 15 tables
15tables
  • Bank instructions6
  • Independent review6
  • Provider accounts7
  • Account applications6
  • Evidence and reconciliation6
  • Operations control7
Implementation

Roll out one team at a time

Start with one team and one process, then add the rest once the basics are running.

  1. Define scope

    Select an organization, active team members, their roles and the first provider relationships.

  2. Prepare accounts

    Verify counterparty eligibility, provider-held account identifiers and an opening dated snapshot.

  3. Rehearse decisions

    Run one instruction and one account application through independent review with separate users.

  4. Connect outcomes

    Trace provider identifiers, confirmation evidence and reconciliation movements to the same accounts.

  5. Review exceptions

    Test a mismatch, a delayed provider result and a receipt needing review before widening the operating scope.

Read the implementation plan

Pricing

$0per user

The base account and everyday work in the ERP.AI app are free, for every user.

  • No per-user or per-seat fees
  • Viewing, editing, approving and exporting records in the app is free
  • Pay only for machine work: API calls, imports, workflows and AI agents
  • Prepaid credits from $5. Purchased credits never expire

Pricing details

Machine work rate card Included per $1 of credit

Machine work rate card
UsagePer $1
Record reads (list, filter, get)20,000
Search or aggregate queries4,000
Record writes4,000
Imported or synced records200,000
Workflow runs2,000
AI agent runs2,000
Scheduled jobs or webhooks20,000
File uploads (MB)2,000
CSV or PDF exports100
FAQ

Questions, answered

Scope, rollout and pricing for Core Banking System.

All questions
How do I get started?

Click Get started, then use Proto to configure Core Banking System for your business. Begin with one organization, an active provider relationship, a few accounts and a rehearsed instruction through review and reconciliation.

Who can approve an instruction?

An Independent Treasury Approver decides through the guarded action on the frozen revision. The preparer cannot approve their own submission.

When is an instruction confirmed?

It is confirmed after verified provider confirmation or settlement evidence is attached to the instruction. Submission and a provider reference identify work in progress.

How are provider-held accounts represented?

Each financial account keeps its provider, external account identifier, currency, active state and counterparty owner. Debit and credit scopes link instructions to the accounts they affect.

What happens when an application is approved?

The internal decision is recorded against the submitted revision. Completion follows only when the provider has actually authorized the account request.

How is a provider movement matched?

The movement must agree with a confirmed instruction on the same account, exact amount and confirmed occurrence date. A difference remains open for investigation.

Can a confirmed instruction be corrected?

Use the guarded correction or cancellation route. Keep earlier review decisions and verified provider evidence, and check the provider's actual effect before treating a correction as final.

What if a provider submission times out?

Inspect the operation receipt, provider reference and later evidence before deciding whether further action is needed. Completion verification reads recorded effects without sending the instruction again.

Can an administrator approve treasury work?

App Administrator maintains organization configuration and membership. That role does not carry independent approval or execution authority.

How can an auditor follow a transaction?

Auditor has scoped read-only access to the instruction, decisions, evidence, reconciliation items and operation receipts needed to inspect its history.

Set up Core Banking System your way.

Start free, then use Proto to change fields, steps and approvals before your team goes live.

Start now Download Proto

How to get started

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