Finance teams can keep accounting documents, their debit and credit lines, reviewer decisions and supporting files together. A preparer owns a document within an organization; a separate reviewer decides against its current revision.
Accounting documents in one list
Accounting Reviewer decides the submitted document revision independently.
Every feature works on the same records. Pick one to see the screen your team works in.
Keep each finance document, counterparty, owner and line amount together for review.
Accounting documents
| Record number | Subject | Document date | Gross amount USD | Provider instruction ID | Status | |
|---|---|---|---|---|---|---|
| AD-94062 | Match October textile purchase invoice | 16 Oct | 920 | PIN-2026-102401 | Confirmed | |
| AD-39347 | Review freight input credit | 23 Oct | 790 | PIN-2026-102402 | Confirmed | |
| AD-84487 | Post packaging supplier bill | 18 Oct | 930 | PIN-2026-102403 | Confirmed | |
| AD-48403 | Resolve short-paid material invoice | 02 Nov | 720 | PIN-2026-102404 | Confirmed | |
| AD-93594 | Approve warehouse equipment purchase | 01 Nov | 820 | PIN-2026-102405 | Confirmed |
Keep independent decisions and supporting files tied to the document revision.
Accounting documents
| Record number | Subject | Revision | Gross amount USD | Owner | Status | |
|---|---|---|---|---|---|---|
| AD-14894 | Match October textile purchase invoice | 460 | 130 | Zoya Fernandes | Review | |
| AD-26358 | Review freight input credit | 950 | 950 | Ayesha Farooqi | Review | |
| AD-54622 | Post packaging supplier bill | 630 | 940 | Bilal Merchant | Review | |
| AD-75511 | Resolve short-paid material invoice | 210 | 900 | Neha Kulkarni | Review | |
| AD-12848 | Approve warehouse equipment purchase | 320 | 530 | Rishi Chawla | Review |
Trace an authorized instruction through submission and verified provider outcome.
Submission waits for the accounting preparer
| Record number | Subject | Revision | Gross amount USD | Organization | Status | |
|---|---|---|---|---|---|---|
| AD-62881 | Match October textile purchase invoice | 280 | 510 | Jasmine Ridge Retail | Authorized | |
| AD-52229 | Review freight input credit | 570 | 770 | Saffron Bridge Trading | Authorized | |
| AD-55085 | Post packaging supplier bill | 430 | 910 | Cedar Palm Distribution | Authorized | |
| AD-77845 | Resolve short-paid material invoice | 800 | 340 | Indigo Vale Textiles | Authorized | |
| AD-47597 | Approve warehouse equipment purchase | 30 | 670 | Saffron Bridge Trading | Authorized |
Compare source-identified provider movements with confirmed documents on an account.
Reconciliation items
| Provider event ID | Occurred at | Amount USD | State | Account | Matched document | |
|---|---|---|---|---|---|---|
| EVT-20261015-6211 | 01 Nov | 190 | Unmatched | 5200 Freight inward | Match October textile purchase invoice | |
| EVT-20261015-6212 | 25 Oct | 70 | Exception | 5300 Packaging expense | Reconcile September vendor credit | |
| EVT-20261014-6198 | 26 Oct | 240 | Unmatched | 1400 Input GST credit | Approve warehouse equipment purchase | |
| EVT-20261014-6199 | 11 Oct | 130 | Exception | 5200 Freight inward | Verify import duty allocation | |
| EVT-20261013-6175 | 13 Oct | 490 | Unmatched | 1500 Equipment assets | Verify import duty allocation |
Keep financial account identities and dated provider balance snapshots in view.
Account snapshots
| Account | As of | Ledger USD | Available USD | Provider snapshot ID | |
|---|---|---|---|---|---|
| 5300 Packaging expense | 16 Oct | 700 | 330 | SNAP-20261015-01 | |
| 5300 Packaging expense | 21 Oct | 380 | 20 | SNAP-20261015-02 | |
| 5200 Freight inward | 11 Oct | 650 | 600 | SNAP-20261014-03 | |
| 1400 Input GST credit | 23 Oct | 810 | 520 | SNAP-20261014-04 | |
| 5300 Packaging expense | 12 Oct | 70 | 650 | SNAP-20261013-05 |
Check whether a financial action's claimed effects exist before closing its receipt.
Operation receipts
| Operation key | Action | Expected revision | Result state | Occurred at | Parent | |
|---|---|---|---|---|---|---|
| oct-fabric-invoice-match | Match invoice | 340 | Pending | 12 Oct | Approve warehouse equipment purchase | |
| freight-itc-oct-review | Approve purchase | 920 | Needs review | 12 Oct | Close duplicate supplier charge | |
| packaging-bill-post | Post journal | 110 | Pending | 01 Nov | Resolve short-paid material invoice | |
| vendor-credit-sep-close | Apply credit note | 50 | Needs review | 31 Oct | Reconcile September vendor credit | |
| equipment-purchase-approve | Request supplier evidence | 950 | Pending | 03 Nov | Reconcile September vendor credit |
Document to account review ships ready to use. One step needs a named approval before the work moves on: Decide revision (Accounting Reviewer).
Record the organization, counterparty, amount and account lines.
Send the current revision and its evidence to a separate reviewer.
Record the reviewer's decision and reason on that revision.
Send an authorized instruction through the selected provider connection.
Use provider confirmation or settlement evidence to determine the outcome.
Compare the movement with a confirmed document and the account balance.
Open any accounting document to see its operation receipts, the roles that work on it, its process stages and its approvals on one page.
Document date, Gross amount USD, Owner and Counterparty.
Each line is linked to this accounting document.
Accounting Preparer and Admin, each with their own permissions.
Prepare document, with the role that acts.
Decide revision, with who decides.
Monsoon Valley Freight · Draft
| Operation key | Action | Expected revision |
|---|---|---|
| oct-fabric-invoice-match | Match invoice | 340 |
| freight-itc-oct-review | Approve purchase | 920 |
| packaging-bill-post | Post journal | 110 |
Accounting Reviewer decides the current revision through a guarded action and cannot approve their own submission.
Signed in as Accounting Reviewer
| Decision | Approver | |
|---|---|---|
| Decide revisionRecord the reviewer's decision and reason on that revision. | Accounting Reviewer |
Everyone opens Accounting Document and Account Reconciliation to the work that is theirs. Pick a role to see what it starts with.
Read authorized evidence and reports in a scoped, read-only audit view. No record writes and no action execution.
This is the first screen this role sees.
Accounting documents · Auditor
| Record number | Subject | Document date | Gross amount USD | Provider instruction ID | Status | |
|---|---|---|---|---|---|---|
| AD-94062 | Match October textile purchase invoice | 16 Oct | 920 | PIN-2026-102401 | Confirmed | |
| AD-39347 | Review freight input credit | 23 Oct | 790 | PIN-2026-102402 | Confirmed | |
| AD-84487 | Post packaging supplier bill | 18 Oct | 930 | PIN-2026-102403 | Confirmed | |
| AD-48403 | Resolve short-paid material invoice | 02 Nov | 720 | PIN-2026-102404 | Confirmed | |
| AD-93594 | Approve warehouse equipment purchase | 01 Nov | 820 | PIN-2026-102405 | Confirmed |
Maintain organization configuration and membership. Administrative membership does not confer approval, financial or execution authority and cannot grant an independent reviewer entitlement.
This is the first screen this role sees.
Business partners · App Administrator
| Code | Name | Contact name | Eligibility note | Organization | Active | |
|---|---|---|---|---|---|---|
| SUP-MAR-014 | Marigold Loom Supplies | Mehul Shah | GST registration verified | Rivergate Wholesale | Yes | |
| SUP-RIV-026 | Riverstone Packaging Works | Saba Khan | Active for material purchases | Rivergate Wholesale | Yes | |
| SUP-COP-031 | Copper Quay Logistics | Nitin Rao | Bank details confirmed in September | Copper Monsoon Supply | Yes | |
| SUP-IND-042 | Indigo Field Components | Farida Merchant | Credit terms approved for 30 days | Harbor Loom Merchants | Yes | |
| SUP-BAN-057 | Banyan Coast Materials | Arvind Pillai | Updated tax invoice required | Amber Bay Commerce | Yes |
Review eligible document revisions independently and reconcile operational evidence. Approve or reject through guarded actions only; no unrestricted editing of protected or executed records; a reviewer cannot approve their own submission.
This is the first screen this role sees.
Accounting documents · Accounting Reviewer
Prepare assigned operational records and execute eligible reviewed actions. Own organization and draft scope only; accepted, posted and supplier evidence is read-only; guarded workflows authorize every transition.
This is the first screen this role sees.
Accounting documents · Accounting Preparer
Configure access and review organization membership without acting as an independent financial approver by default.
Inspect document decisions, provider movements, balance snapshots and open effects.
This quarter
How far records got this quarter
| Stage | Reached | Step | |
|---|---|---|---|
| Draft | 44 | ||
| Review | 15 | 34% | |
| Authorized | 5 | 33% | |
| Submitted | 2 | 40% |
Sample totals per stage
Show document counts and gross amounts by organization and current status.
List decision, reviewer, source revision and decision date for each document.
Compare provider instruction IDs with confirmed document dates and verified receipt events.
Show unmatched and exception movements by account, amount and occurrence date.
Compare dated ledger and available balances for each account.
List pending and needs-review receipts with their effect references and failure reasons.
Group debit and credit line amounts under their parent document and account.
Group documents and current statuses by counterparty and organization.
See how Accounting Document and Account Reconciliation fits your kind of team.
Keep supplier-related finance documents and account outcomes traceable across the team.
Keep document ownership, decisions and provider activity within each organization.
Give preparers, reviewers and auditors a common trail across finance operations.
Each stage of document to account review names the role that acts and the status it records, so a change is never anonymous.
Each stage, the role that acts and the status it records
Use Proto to prepare records, inspect exceptions and support human decisions.
Set up connections through ERP.AI and Proto workflows, with every change logged.
Every record lives in a table you can see, extend and export. Add fields or whole tables in Proto.
Browse all 15 tablesStart with one team and one process, then add the rest once the basics are running.
Pick an organization, its finance team, active suppliers and the account that will anchor the first reconciliation.
Load users, team members, business partners, ledger accounts and an opening provider balance snapshot.
Prepare one dated accounting document with lines and an attachment. Have a different person review the current revision.
Submit an authorized instruction through the designated provider connection and collect its real outcome reference.
Match a provider movement only when account, amount and occurrence date agree. Investigate a deliberately mismatched case.
$0per user
The base account and everyday work in the ERP.AI app are free, for every user.
| Usage | Per $1 |
|---|---|
| Record reads (list, filter, get) | 20,000 |
| Search or aggregate queries | 4,000 |
| Record writes | 4,000 |
| Imported or synced records | 200,000 |
| Workflow runs | 2,000 |
| AI agent runs | 2,000 |
| Scheduled jobs or webhooks | 20,000 |
| File uploads (MB) | 2,000 |
| CSV or PDF exports | 100 |
Scope, rollout and pricing for Accounting Document and Account Reconciliation.
All questionsClick Get started, then use Proto to configure Accounting Document and Account Reconciliation for your business. Begin with one organization, a supplier-related document, one account and a provider outcome that your team can verify.
Accounting Preparer records the owner, organization, counterparty, date, gross amount, account lines and supporting evidence before review.
Accounting Reviewer checks the current revision and records an independent decision and reason. A preparer cannot approve their own submission.
The changed revision needs a fresh decision before a further authorized action. Earlier decisions remain part of the record history.
Submission records the request and provider identifier. Confirmation follows verified confirmation or settlement evidence from the provider.
The reviewer compares it with a confirmed document on the same account. Amount and occurrence date must agree exactly.
The movement stays unmatched or becomes an exception. The team investigates the provider event, account and candidate document before changing its disposition.
Auditor has read access to authorized records and reports within the assigned scope, without record writes or financial action execution.
An operation receipt retains the action key and claimed effect references. Reviewers inspect those local effects before closing the receipt.
Choose the financial provider and the sources for movement, balance and document evidence. Agree how their identifiers, dates and corrections are captured.
Start free, then use Proto to change fields, steps and approvals before your team goes live.