ERP for Automotive connects the parts catalog to vehicle compatibility review, manufacturing and VIN-based warranty claims. Vehicle fitments records the make, model and model year against a part, while warranty claims retains the vehicle VIN, failure date, requested amount and decision state.
Engineering change orders in one list
Industry Reviewer checks the part and vehicle evidence before verifying compatibility.
Every feature works on the same records. Pick one to see the screen your team works in.
Review part compatibility and part failures against the reported vehicle.
Verified waits for the industry reviewer
| Part | Make | Model | Model year | Fitment status | |
|---|---|---|---|---|---|
| Door latch assembly, right | Crestvale | Crestvale Trail 4 | 560 | Review | |
| Gear selector housing, six speed | Northmere | Northmere City 2 | 260 | Review | |
| Wheel hub assembly, rear | Riverton | Riverton Haul 6 | 960 | Review | |
| Gear selector housing, six speed | Pinehaven | Pinehaven Vista 3 | 290 | Review | |
| Door latch assembly, right | Silverbrook | Silverbrook Fleet 5 | 40 | Review |
Give production a reviewed part, bill and routing revision.
Engineering change orders
Turn approved demand into reviewed supply actions and scheduled operations.
MRP exceptions
| Exception number | Exception type | Product | Quantity short | Need date | Owner | |
|---|---|---|---|---|---|---|
| MRP-97101 | Expedite | Door latch assembly, right | 130 | 27 Oct | Lucas Weber | |
| MRP-54409 | De expedite | Exhaust hanger, heavy duty | 840 | 04 Nov | Minh Tran | |
| MRP-96476 | Cancel | Steering column bracket, compact | 240 | 13 Oct | Vikram Shah | |
| MRP-89671 | Past due | Speed sensor mount, 22 mm | 530 | 17 Oct | Nia Johnson | |
| MRP-39086 | Shortage | Gear selector housing, six speed | 370 | 29 Oct | Sofia Delgado |
Record material consumption and completed production intervals against released work.
Work orders
| Work order number | Product | Quantity ordered | Quantity completed | Quantity scrapped | Planned start | |
|---|---|---|---|---|---|---|
| WO-85444 | Brake caliper carrier, front left | 290 | 0 | 50 | 23 Oct | |
| WO-61075 | Exhaust hanger, heavy duty | 340 | 0 | 110 | 29 Oct | |
| WO-17228 | Radiator support, 420 mm | 900 | 430 | 160 | 22 Oct | |
| WO-17793 | Brake caliper carrier, front left | 340 | 0 | 60 | 23 Oct | |
| WO-66222 | Wheel hub assembly, rear | 790 | 0 | 170 | 24 Oct |
Carry an approved buying request through receipt, invoice match and payment authorization.
Approval waits for the approver
| Purchase order number | Vendor | Order date | Required date | Total amount | Buyer | |
|---|---|---|---|---|---|---|
| PO-92490 | Jonas Fischer, Valeport Supply | 12 Oct | 19 Oct | 930 | Kenji Mori | |
| PO-98573 | Nora Ibrahim, Seabrook Fleet | 10 Oct | 18 Oct | 780 | Adele Mensah | |
| PO-98219 | Elena Ruiz, Crestfield Components | 20 Oct | 27 Oct | 740 | Adele Mensah | |
| PO-38689 | Elena Ruiz, Crestfield Components | 13 Oct | 21 Oct | 950 | Nia Johnson | |
| PO-28257 | Maya Chen, Alderline Quality | 17 Oct | 26 Oct | 40 | Isabel Flores |
Keep held parts separate from released material and preserve the lot evidence.
Quality holds
| Hold number | Hold type | Lot | Goods receipt | Work order | Operation number | |
|---|---|---|---|---|---|---|
| QH-55744 | Lot | Spring clips, received May 18 | GR 39144, sensor connectors | Sensor mount run, cell 3 | 50 | |
| QH-85441 | Goods receipt | Cast hub blanks, received May 12 | GR 39182, latch springs | Gear selector build, line A | 40 | |
| QH-87455 | Work order operation | Cast hub blanks, received May 12 | GR 39125, spring clips | Steering bracket batch, line B | 30 | |
| QH-48845 | Lot | Sensor connectors, received June 9 | GR 39138, steel coil | Door latch assembly, cell 2 | 10 | |
| QH-48668 | Goods receipt | Rubber isolators, received June 14 | GR 39182, latch springs | Door latch assembly, cell 2 | 50 |
Ship eligible finished parts and keep delivery, invoice and cash evidence connected.
Deliveries
Review pending standards and reconcile manufacturing movements to open accounting periods.
Issue waits for the accountant
| Journal entry number | Date | Description | Reference type | Reference ID | Total debit | |
|---|---|---|---|---|---|---|
| JE-46229 | 17 Oct | Record June raw material receipt | Stock movement | GR-2026-39114 | 560 | |
| JE-30101 | 11 Oct | Accrue freight on hub blanks | Work order | AP-2026-20418 | 400 | |
| JE-84118 | 13 Oct | Post brake carrier production cost | Goods receipt | WO-2026-60712 | 810 | |
| JE-52244 | 14 Oct | Reverse duplicate goods receipt | Invoice | GR-2026-39138 | 160 | |
| JE-67558 | 11 Oct | Recognize service parts sale | Bill | SO-2026-78444 | 270 |
Part fitment to production and warranty review ships ready to use. 3 steps need a named approval before the work moves on: Vehicle Fitment Review (Industry Reviewer), Work Order Completion (Quality Inspector) and Warranty Claim Decision (Industry Reviewer).
Review compatibility for the selected part and exact vehicle make, model and year.
Carry approved customer quantities into the production plan.
Review supply shortages and prepare the bill and operation requirements for released work.
Receive accepted finished output after required inspection and hold release.
Ship eligible finished quantity once and keep the invoice linked to its delivery.
Inspect a reported part failure against its vehicle VIN and record the permitted claim outcome.
Open any engineering change order to see the roles that work on it, its process stages and its approvals on one page.
Requested date, Effective date, Cost effect and Status.
Records linked to this engineering change order.
Approver, Production Planner and Plant Administrator, each with their own permissions.
Every status change, in order.
Vehicle Fitment Review and Work Order Completion, with who decides.
Design improvement
Signed in as Industry Reviewer
| Decision | Approver | |
|---|---|---|
| Vehicle Fitment ReviewReview compatibility for the selected part and exact vehicle make, model and year. | Industry Reviewer | |
| Work Order CompletionReceive accepted finished output after required inspection and hold release. | Quality Inspector | |
| Warranty Claim DecisionInspect a reported part failure against its vehicle VIN and record the permitted claim outcome. | Industry Reviewer |
Everyone opens Automotive ERP to the work that is theirs. Pick a role to see what it starts with.
Runs the floor - assigns operators, posts production, handles holds.
This is the first screen this role sees.
Work order operations · Shop Floor Supervisor
| Work order | Operation number | Work center | Operator | Planned start | Planned end | |
|---|---|---|---|---|---|---|
| Brake carrier run, line A | 10 | Brake machining cell A | Lucas Weber | 02 Nov | 08 Nov | |
| Sensor mount run, cell 3 | 70 | Bracket press line B | Kenji Mori | 23 Oct | 30 Oct | |
| Exhaust hanger batch, line C | 50 | Latch final test station | Kenji Mori | 01 Nov | 09 Nov | |
| Wheel hub assembly, night shift | 10 | Bracket press line B | Kenji Mori | 13 Oct | 15 Oct | |
| Exhaust hanger batch, line C | 10 | Brake machining cell A | Isabel Flores | 23 Oct | 29 Oct |
Makes assigned purchasing and control decisions independently of the person who requested or prepared them.
This is the first screen this role sees.
Purchase orders · Approver
| Purchase order number | Vendor | Order date | Required date | Total amount | Buyer | |
|---|---|---|---|---|---|---|
| PO-92490 | Jonas Fischer, Valeport Supply | 12 Oct | 19 Oct | 930 | Kenji Mori | |
| PO-98573 | Nora Ibrahim, Seabrook Fleet | 10 Oct | 18 Oct | 780 | Adele Mensah | |
| PO-98219 | Elena Ruiz, Crestfield Components | 20 Oct | 27 Oct | 740 | Adele Mensah | |
| PO-38689 | Elena Ruiz, Crestfield Components | 13 Oct | 21 Oct | 950 | Nia Johnson | |
| PO-28257 | Maya Chen, Alderline Quality | 17 Oct | 26 Oct | 40 | Isabel Flores |
Maintains assigned ERP for Automotive specialty evidence.
This is the first screen this role sees.
Warranty claims · Industry Specialist
Owns MRP, work-order release, scheduling, and BOM/Routing maintenance.
This is the first screen this role sees.
Work order operations · Production Planner
| Work order | Operation number | Work center | Operator | Planned start | Planned end | |
|---|---|---|---|---|---|---|
| Brake carrier run, line A | 10 | Brake machining cell A | Lucas Weber | 02 Nov | 08 Nov | |
| Sensor mount run, cell 3 | 70 | Bracket press line B | Kenji Mori | 23 Oct | 30 Oct | |
| Exhaust hanger batch, line C | 50 | Latch final test station | Kenji Mori | 01 Nov | 09 Nov | |
| Wheel hub assembly, night shift | 10 | Bracket press line B | Kenji Mori | 13 Oct | 15 Oct | |
| Exhaust hanger batch, line C | 10 | Brake machining cell A | Isabel Flores | 23 Oct | 29 Oct |
Reviews exact specialty evidence and authorizes its domain release gate.
This is the first screen this role sees.
Warranty claims · Industry Reviewer
Manages procurement of raw materials and components.
This is the first screen this role sees.
Purchase orders · Buyer
| Purchase order number | Vendor | Order date | Required date | Total amount | Buyer | |
|---|---|---|---|---|---|---|
| PO-92490 | Jonas Fischer, Valeport Supply | 12 Oct | 19 Oct | 930 | Kenji Mori | |
| PO-98573 | Nora Ibrahim, Seabrook Fleet | 10 Oct | 18 Oct | 780 | Adele Mensah | |
| PO-98219 | Elena Ruiz, Crestfield Components | 20 Oct | 27 Oct | 740 | Adele Mensah | |
| PO-38689 | Elena Ruiz, Crestfield Components | 13 Oct | 21 Oct | 950 | Nia Johnson | |
| PO-28257 | Maya Chen, Alderline Quality | 17 Oct | 26 Oct | 40 | Isabel Flores |
Performs inspections and dispositions non-conforming material.
This is the first screen this role sees.
Goods receipts · Quality Inspector
| Receipt number | Purchase order | Receipt date | Warehouse | Received by | Status | |
|---|---|---|---|---|---|---|
| GR-80201 | PO 50368, weld wire | 09 Oct | South line-side parts store | Adele Mensah | Pending QC | |
| GR-57807 | PO 50337, steel coil | 20 Oct | North dock receiving warehouse | Priya Nair | Pending QC | |
| GR-90763 | PO 50383, latch springs | 13 Oct | South line-side parts store | Kenji Mori | Pending QC | |
| GR-46920 | PO 50355, rubber isolators | 18 Oct | North dock receiving warehouse | Omar Haddad | Pending QC | |
| GR-91316 | PO 50372, selector bushings | 09 Oct | Eastport finished goods hub | Priya Nair | Pending QC |
Maintains every app table (read, create, update; no delete) and opens every page. The platform Admin role remains the full administrator.
This is the first screen this role sees.
Production log · Plant Administrator
| Work order | Operation number | Work center | Operator | Start time | End time | |
|---|---|---|---|---|---|---|
| Wheel hub assembly, night shift | 20 | Bracket press line B | Vikram Shah | 27 Oct | 23 Oct | |
| Wheel hub assembly, night shift | 20 | Brake machining cell A | Lucas Weber | 22 Oct | 23 Oct | |
| Brake carrier run, line A | 60 | Sensor drilling cell 3 | Omar Haddad | 14 Oct | 16 Oct | |
| Radiator support run, line D | 80 | Brake machining cell A | Kenji Mori | 15 Oct | 17 Oct | |
| Door latch assembly, cell 2 | 60 | Sensor drilling cell 3 | Vikram Shah | 30 Oct | 23 Oct |
Owns the general ledger, payables, and receivables for manufacturing transactions.
This is the first screen this role sees.
Journal entries · Accountant
| Journal entry number | Date | Description | Reference type | Reference ID | Total debit | |
|---|---|---|---|---|---|---|
| JE-46229 | 17 Oct | Record June raw material receipt | Stock movement | GR-2026-39114 | 560 | |
| JE-30101 | 11 Oct | Accrue freight on hub blanks | Work order | AP-2026-20418 | 400 | |
| JE-84118 | 13 Oct | Post brake carrier production cost | Goods receipt | WO-2026-60712 | 810 | |
| JE-52244 | 14 Oct | Reverse duplicate goods receipt | Invoice | GR-2026-39138 | 160 | |
| JE-67558 | 11 Oct | Recognize service parts sale | Bill | SO-2026-78444 | 270 |
Executes assigned production operations; separately assigned receiving and stock-handling permissions cover warehouse work.
This is the first screen this role sees.
Work order operations · Operator
| Work order | Operation number | Work center | Operator | Planned start | Planned end | |
|---|---|---|---|---|---|---|
| Brake carrier run, line A | 10 | Brake machining cell A | Lucas Weber | 02 Nov | 08 Nov | |
| Sensor mount run, cell 3 | 70 | Bracket press line B | Kenji Mori | 23 Oct | 30 Oct | |
| Exhaust hanger batch, line C | 50 | Latch final test station | Kenji Mori | 01 Nov | 09 Nov | |
| Wheel hub assembly, night shift | 10 | Bracket press line B | Kenji Mori | 13 Oct | 15 Oct | |
| Exhaust hanger batch, line C | 10 | Brake machining cell A | Isabel Flores | 23 Oct | 29 Oct |
Answer production, fitment and claim questions from their source quantities and dates.
This quarter
How far records got this quarter
| Stage | Reached | Step | |
|---|---|---|---|
| Draft | 42 | ||
| Defined | 13 | 31% | |
| Assessed | 3 | 23% | |
| Approved | 1 | 33% |
Sample totals per stage
Group vehicle fitments by Part, Make, Model and model year, keeping Review, Verified and Withdrawn evidence separate.
Sum claim amount by Part and Status over failure date, retaining vehicle VIN for authorized investigation without treating Approved as Paid.
List MRP exceptions with Status = 'Open' by exception type, need date, quantity short and Owner to identify unresolved supply actions.
Compare quantity ordered, quantity completed and quantity scrapped on work orders against their planned end and current Status.
Compare planned start and planned end with actual start and actual end on work order operations by work center and work order.
Calculate good output as a share of quantity good plus quantity scrapped from completed production log intervals, reporting a zero denominator as unavailable.
Group supplier performance by Supplier and receipt date using on time, quantity accurate, inspection result and price variance.
Group inventory quantity on hand by Warehouse and Product using product standard cost, and reconcile the result with relevant posted journal entry lines.
List customer invoices by Customer, due date, amount outstanding and Status to distinguish unpaid balances from credited or settled invoices.
See how Automotive ERP fits your kind of team.
Connect the approved part definition to production, inspection and vehicle evidence.
Keep vehicle-year fitment decisions attached to manufactured replacement parts.
Coordinate bought components, assembly output and partial customer deliveries.
Each stage of part fitment to production and warranty review names the role that acts and the status it records, so a change is never anonymous.
Each stage, the role that acts and the status it records
Prepare part, production and claim evidence for the people who make the decisions.
Set up connections through ERP.AI and Proto workflows, with every change logged.
Every record lives in a table you can see, extend and export. Add fields or whole tables in Proto.
Browse all 70 tablesStart with one team and one process, then add the rest once the basics are running.
Choose a part and vehicle application the team can verify. Include parts production and claim review where used. Agree the vehicle compatibility decision and the evidence the team needs to make a warranty outcome explainable.
Prepare part number, employee and warehouse mappings, bill and routing versions, lot evidence and opening accounting balances. Agree the sale evidence needed for claim review and the connection used to confirm payout.
Name the people preparing purchasing and specialty evidence, then name the independent reviewers. Rehearse their decision limits with ordinary accounts. Assign the planner’s personal queue and confirm who handles production reporting and stock movements.
Use approved demand, a component shortage, an inspected receipt and terminal-operation output. Test repeated intake, purchase conversion, receipt, completion, shipment and posting commands. Add a fitment review and rejected claim; keep missing evidence and denied access visible.
Compare stock quantities, commitments, invoice balances and posted accounts with the source. Check a Locked accounting period refusal and a named reopen action. Obtain the business owners’ acceptance of the observed outcomes before opening routine work or enabling external feeds.
$0per user
The base account and everyday work in the ERP.AI app are free, for every user.
| Usage | Per $1 |
|---|---|
| Record reads (list, filter, get) | 20,000 |
| Search or aggregate queries | 4,000 |
| Record writes | 4,000 |
| Imported or synced records | 200,000 |
| Workflow runs | 2,000 |
| AI agent runs | 2,000 |
| Scheduled jobs or webhooks | 20,000 |
| File uploads (MB) | 2,000 |
| CSV or PDF exports | 100 |
Click Get started, then use Proto to configure ERP for Automotive for your business. Pilot a real part, its vehicle-year fitment and an approved customer order through production and shipment. Include a warranty review case and reconcile inventory and finance before expanding.
Vehicle fitments record part, make, model and model year with fitment status Review, Verified or Withdrawn. Industry Specialist prepares the evidence and Industry Reviewer reviews compatibility through the agreed controlled action. A new vehicle-year application needs its own evidence.
Warranty claims record vehicle VIN, part, failure date, claim amount and status. The success path moves Submitted through Inspection and Approved to Paid. Rejection is separate. Agree required inspection evidence and confirmed payout handling before enabling that final transition.
Check the selected part, vehicle VIN, failure date and requested amount together. Agree which sale evidence the warranty policy requires and who prepares it. Set up payout confirmation as a connection so the team can distinguish the approved decision from the confirmed payment.
Choose a part whose vehicle application, bill and operation sequence the team can explain. Include a component shortage, inspected receipt, partial shipment and claim review. Ask the planner, quality inspector and accountant to reconcile the same production case before expanding.
The planning action uses bill requirements, available inventory and open purchasing or production to prepare planned orders and planning exceptions. Production Planner reviews suggestions and shortage actions before releasing work orders. Confirm calendar and supply rules against the plant's actual cases.
Quality holds record the affected lot, receipt or work order operation. The control blocks issue, completion or shipment while the hold applies. Quality Inspector records the disposition and authorized release; rehearse the denial through the operational action before relying on it.
Approver handles the assigned purchasing and control decisions. Industry Reviewer handles specialty evidence and the claim outcome. Agree decision limits and escalation during setup, then rehearse independent review with the person who prepared the case.
Yes. Agree the source mapping, permitted actors and confirmation rules when setting up each connection. Repeated device or transport events must not repeat receipt, shipment, payment or posting effects.
Use Proto to prepare the change and rehearse its affected permissions and rejection cases before activation. Review the implementation plan for the first operating cycle and pricing for platform usage and implementation work.
Start free, then use Proto to change fields, steps and approvals before your team goes live.