ERP for Chemicals · Available now

Control orders, stock and settlement across your distribution operation.

ERP for Chemicals coordinates the distribution work behind a dealer sale: product and customer setup, priced quotes, approved orders, supply, stock, routes, deliveries, returns, invoices and settlement. A chemical distributor can use product codes, lots and warehouse positions to follow traded goods and repacked or kitted output across its legal entities.

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OverviewQuotes Due

Chemicals ERP · Quotes

Quotes Due

Quotes in one list

New quote

Quotes in view

Net total

3,040

Draft

Submitted

Draft2

Northspan Industrial CleanersQTS-66998

250

11 Oct

Silver Vale CoatingsQTS-58477

780

03 Nov

Add

Submitted2

Silver Vale CoatingsQTS-65275

830

02 Nov

Westhaven Process SupplyQTS-41940

100

23 Oct

Add

Approved2

Alder Ridge AdhesivesQTS-63747

870

15 Oct

Riverstone Textile FinishersQTS-83811

210

31 Oct

Add

Northspan Industrial CleanersQuotes · QTS-66998

Draft

Valid until11 Oct

OwnerNadia Elmasri

Net total250

Approve the orderQTS-66998 · Northspan Industrial Cleaners

Sales Manager decides order acceptance; Finance Manager decides a credit exception.

Waiting for Finance Manager

ApproveReturn

Example screen with sample data

Tables, ready to use: 97
Saved views: 16
Roles with set permissions: 10
Reports and dashboards: 9

Features

The work in one operating view

Every feature works on the same records. Pick one to see the screen your team works in.

Sales and dealer orders

Prepare priced dealer demand and carry the approved quantity through partial fulfillment.

Account basis
Price basis
Promise

Customers
Customer contacts
Quotes
Quote lines
Sales orders
Sales order lines

Explore sales and dealer orders

OverviewOrders Awaiting Approval

Chemicals ERP · Sales and dealer orders

Orders Awaiting Approval

Approval conditions

New

Order number	Status	Customer	Net total	Owner	Decision
SO-72910	Submitted	Pinegate Surface Labs	350	Sana Iqbal	Drum repack batch approval
SO-63426	Submitted	Northspan Industrial Cleaners	760	Lucas Chen	Customer limit exception, September
SO-61628	Submitted	Riverstone Textile Finishers	370	Kiran Bose	Hazmat carrier selection
SO-32422	Submitted	Cedarbrook Water Treatment	330	Evan Duarte	Customer limit exception, September
SO-23664	Submitted	Westhaven Process Supply	480	Sana Iqbal	Bulk tank variance release

6 of 6 records

Pinegate Surface LabsSales orders · SO-72910

Submitted

Net total350

OwnerSana Iqbal

DecisionDrum repack batch approval

Example screen with sample data

Purchasing and receiving

Approve supplier commitments, record actual arrivals and match bills to accepted supply.

Commitment
Receipt
Match

Suppliers
Requisitions
Requisition lines
Purchase orders
Purchase order lines
Goods receipts

Explore purchasing and receiving

OverviewPurchase Approval Queue

Chemicals ERP · Purchasing and receiving

Purchase Approval Queue

Approval conditions

New

Purchase order number	Status	Supplier	Buyer	Approval basis	Decision
PO-26293	Submitted	Cedar Point Safety Supply	Sana Iqbal	750	Returned material disposal approval
PO-57946	Submitted	Stone Vale Drum Supply	Sana Iqbal	180	New blend formula release
PO-92677	Submitted	Willow Gate Sealing Co.	Sana Iqbal	850	Hazmat carrier selection
PO-55077	Submitted	Stone Vale Drum Supply	Sana Iqbal	810	Drum repack batch approval
PO-28534	Submitted	Cedar Point Safety Supply	Javier Soto	100	Bulk tank variance release

6 of 6 records

Cedar Point Safety SupplyPurchase orders · PO-26293

Submitted

BuyerSana Iqbal

Approval basis750

DecisionReturned material disposal approval

Example screen with sample data

Inventory and transfers

See owned stock by custody and move it without losing its source.

Identity
Custody
Correction

Products
Product units
Warehouses
Locations
Inventory
Reservations

Explore inventory and transfers

OverviewWarehouse Availability

Chemicals ERP · Inventory and transfers

Warehouse Availability

Inventory

New

Product	Warehouse	Location	Lot number	Custody state	Available quantity
Coating base, 50 L drum	Pine Ridge temperature store	Quarantine cage 2	L26-9288	Available	500
Surface rinse, 25 L pail	West Creek dispatch depot	Flammable drum aisle A	L26-0655	Held	790
Alkaline cleaner, 20 L pail	West Creek dispatch depot	Bulk tank 4	L26-7242	Picked	510
Polymer additive, 5 L bottle	Pine Ridge temperature store	Quarantine cage 2	L26-7511	Transit	560
Degreaser concentrate, 10 L	South Yard hazmat store	Flammable drum aisle A	L26-7371	Production	280

6 of 6 records

Coating base, 50 L drumInventory · INV-74593

Available

WarehousePine Ridge temperature store

LocationQuarantine cage 2

Lot numberL26-9288

Available quantity500

Example screen with sample data

Assembly and kitting

Release bounded assembly work and account for its material and output.

Version
Material
Output

Bill of materials
BOM components
Routings
Routing operations
Work orders
Work order components

Explore assembly and kitting

OverviewWork Orders Awaiting Release

Chemicals ERP · Assembly and kitting

Work Orders Awaiting Release

Approval conditions

New

Work order number	Status	Planned quantity	BOM	Routing	Manager
WO-73284	Pending approval	280	Polymer additive, 5 L pack recipe	Coating base filtration route	Kiran Bose
WO-52126	Pending approval	310	Coating base, 50 L batch recipe	Degreaser drum fill route	Lucas Chen
WO-66486	Pending approval	50	Degreaser, 10 L pack recipe	Alkaline cleaner repack route	Sana Iqbal
WO-71522	Pending approval	760	Solvent blend, 200 L drum recipe	Neutralizing mix transfer route	Mina Farouk
WO-89202	Pending approval	90	Polymer additive, 5 L pack recipe	Alkaline cleaner repack route	Theo Ribeiro

6 of 6 records

Polymer additive, 5 L pack recipeWork orders · WO-73284

Pending approval

Planned quantity280

RoutingCoating base filtration route

ManagerKiran Bose

Example screen with sample data

Fulfillment and routes

Pick eligible orders, release planned routes and record real delivery results.

Pick
Route
Result

Reservations
Pick tasks
Deliveries
Delivery lines
Delivery routes
Route stops

Explore fulfillment and routes

OverviewMy Pick Tasks

Chemicals ERP · Fulfillment and routes

My Pick Tasks

Pick tasks

New

Pick number	Status	Planned start	Planned end	Picked quantity	Assigned to
PT-30620	Assigned	29 Oct	06 Nov	330	Mina Farouk
PT-94170	In progress	20 Oct	25 Oct	350	Theo Ribeiro
PT-42359	Picked	29 Oct	03 Nov	650	Sana Iqbal
PT-55312	Partially picked	23 Oct	28 Oct	250	Sana Iqbal
PT-29689	Exception	24 Oct	29 Oct	800	Javier Soto

6 of 6 records

PT-30620Pick tasks · PT-30620

Assigned

Planned start29 Oct

Planned end06 Nov

Picked quantity330

Assigned toMina Farouk

Example screen with sample data

Returns and finance

Trace authorized returns and financial documents back to their original scope.

Return scope
Invoice basis
Settlement

Returns
Return lines
Return dispositions
Customer invoices
Customer invoice lines
Cash receipts

Explore returns and finance

OverviewReturns Awaiting Authorization

Chemicals ERP · Returns and finance

Returns Awaiting Authorization

Approval conditions

New

Return number	Direction	Status	Reason	Requested at	Decision
RTR-51400	Customer to us	Pending approval	Container seal broken on arrival	22 Oct	Customer limit exception, September
RTR-91943	Us to supplier	Pending approval	Wrong concentration delivered	31 Oct	Customer limit exception, September
RTR-27119	Customer to us	Pending approval	Damaged drum during unloading	31 Oct	Customer limit exception, September
RTR-25953	Us to supplier	Pending approval	Lot certificate missing	01 Nov	Hazmat carrier selection
RTR-72666	Customer to us	Pending approval	Excess unopened pails returned	23 Oct	Bulk tank variance release

6 of 6 records

Container seal broken on arrivalReturns · RTR-51400

Customer to us

StatusPending approval

Requested at22 Oct

DecisionCustomer limit exception, September

Example screen with sample data

Process

From dealer order to settlement

From dealer order to settlement ships ready to use. 3 steps need a named approval before the work moves on: Approve the order (Finance Manager), Release fulfillment (Warehouse Manager) and Approve the invoice (Finance Manager).

Drag a card to another stage, or focus it and use the arrow keys. It updates to match the stage.

Prepare the order

Capture the dealer, priced lines and original promise.

Northspan Industrial CleanersQTS-66998 · Sales Representative
Prepare the orderBy Sales Representative
Approve the order

Sales Manager reviews the accepted scope; Finance Manager handles credit exceptions.

Northspan Industrial CleanersQTS-66998 · Finance Manager
Approve the orderBy Finance Manager
ApprovalSales Manager decides order acceptance; Finance Manager decides a credit exception.
Secure supply

Approve purchases and accept actual arrivals into stock.

Northspan Industrial CleanersQTS-66998 · Warehouse Operator
Secure supplyBy Warehouse Operator
Release fulfillment

Warehouse Manager checks the assigned route and stop plan.

Northspan Industrial CleanersQTS-66998 · Warehouse Manager
Release fulfillmentBy Warehouse Manager
ApprovalWarehouse Manager decides route release.
Record delivery

Record each attempt and the accepted quantity on its source line.

Northspan Industrial CleanersQTS-66998 · Warehouse Operator
Record deliveryBy Warehouse Operator
Approve the invoice

Finance Manager checks eligible delivered scope before posting.

Northspan Industrial CleanersQTS-66998 · Finance Manager
Approve the invoiceBy Finance Manager
ApprovalFinance Manager decides invoice approval.

Start with Sales to delivery

Inside a record

External evidence, kept traceable

Open any quote to see its sales orders, the roles that work on it, its process stages and its approvals on one page.

1
Record details
Valid until, Owner and Net total.
2
Sales orders
Each line is linked to this quote.
3
Who works on it
Sales Representative, each with their own permissions.
4
Process stages
Prepare the order, with the role that acts.
5
Approvals
Approve the order and Release fulfillment, with who decides.

Quotes DueNorthspan Industrial Cleaners

Chemicals ERP · Quotes

Northspan Industrial Cleaners

Draft

Log activity

Record details

Valid until11 Oct

OwnerNadia Elmasri

Net total250

Sales orders

Northspan Industrial Cleaners

Order number	Status	Customer
SO-47170	Approved	Riverstone Textile Finishers
SO-99568	In progress	Blue Marsh Polymer Works
SO-44593	Partially shipped	Cedarbrook Water Treatment

Sales orders: 6
Net total: 3,760

Who works on it

Sales RepresentativeManage customer contacts, quote lines, Quotes, sales order…

Process stages

Prepare the orderSales Representative

Approvals

Approve the orderFinance Manager
Approved
Release fulfillmentWarehouse Manager
Waiting

Example screen with sample data

Approvals

Decisions with accountable owners

The person preparing an order, purchase, invoice or stock adjustment does not supply an independent approval merely by changing a status.

OverviewApprovals

Chemicals ERP · Overview

Approvals

Signed in as Finance Manager

Waiting for you

4 To review1 Overdue2 Decided todayOnly mine

0 selectedApproveReturn

GR-29299PO 93163, reagent bottles
Eastport repacking centerRequested by Lucas Chen
Pending review0dActions
GR-59550PO 93126, alkaline concentrate
South Yard hazmat storeRequested by Theo Ribeiro
Pending review2dActions
GR-23381PO 93118, solvent drums
South Yard hazmat storeRequested by Sana Iqbal
Pending review2dActions
GR-78027PO 93144, transfer hoses
Riverbend bulk tank farmRequested by Javier Soto
Pending review4dActions

Who approves what

	Decision	Approver
	Approve the orderSales Manager reviews the accepted scope; Finance Manager handles credit exceptions.	Finance Manager
	Release fulfillmentWarehouse Manager checks the assigned route and stop plan.	Warehouse Manager
	Approve the invoiceFinance Manager checks eligible delivered scope before posting.	Finance Manager

3 approval rules · set per role in Proto

Example screen with sample data

Who can approve what

Roles

A workspace for each role

Everyone opens Chemicals ERP to the work that is theirs. Pick a role to see what it starts with.

Industry Reviewer

Reviews expiry allocations and trade promotions evidence within the configured role scope.

View expiry allocations, People, Products, sales order lines, Suppliers, trade promotions

Warehouse Manager

Controls stock execution, delivery plans and distribution production.

This is the first screen this role sees.

OverviewDelivery Schedule

Delivery Schedule

Delivery routes · Warehouse Manager

Route number	Status	Planned start	Planned end	Assigned operator	Warehouse
DR-81945	Released	31 Oct	04 Nov	Mina Farouk	Riverbend bulk tank farm
DR-16716	In progress	22 Oct	24 Oct	Priya Menon	Pine Ridge temperature store
DR-46355	Released	30 Oct	06 Nov	Evan Duarte	Eastport repacking center
DR-61963	In progress	17 Oct	21 Oct	Evan Duarte	South Yard hazmat store
DR-89028	Released	02 Nov	07 Nov	Lucas Chen	Eastport repacking center

6 of 6 records

Example screen with sample data

Warehouse Operator

Records assigned receipt, movement, production and delivery facts within entity and warehouse scope.

This is the first screen this role sees.

OverviewDelivery Schedule

Delivery Schedule

Delivery routes · Warehouse Operator

Route number	Status	Planned start	Planned end	Assigned operator	Warehouse
DR-81945	Released	31 Oct	04 Nov	Mina Farouk	Riverbend bulk tank farm
DR-16716	In progress	22 Oct	24 Oct	Priya Menon	Pine Ridge temperature store
DR-46355	Released	30 Oct	06 Nov	Evan Duarte	Eastport repacking center
DR-61963	In progress	17 Oct	21 Oct	Evan Duarte	South Yard hazmat store
DR-89028	Released	02 Nov	07 Nov	Lucas Chen	Eastport repacking center

6 of 6 records

Example screen with sample data

Purchasing Manager

Prepares supplier purchasing and resolves commercial supply issues.

This is the first screen this role sees.

OverviewPurchase Approval Queue

Purchase Approval Queue

Purchase orders · Purchasing Manager

Purchase order number	Status	Supplier	Buyer	Approval basis	Decision
PO-26293	Submitted	Cedar Point Safety Supply	Sana Iqbal	750	Returned material disposal approval
PO-57946	Submitted	Stone Vale Drum Supply	Sana Iqbal	180	New blend formula release
PO-92677	Submitted	Willow Gate Sealing Co.	Sana Iqbal	850	Hazmat carrier selection
PO-55077	Submitted	Stone Vale Drum Supply	Sana Iqbal	810	Drum repack batch approval
PO-28534	Submitted	Cedar Point Safety Supply	Javier Soto	100	Bulk tank variance release

6 of 6 records

Example screen with sample data

Roles and permissions

Reports

See what remains open

Read customer commitments, actual stock, delivery and settlement from source records.

Overview

Chemicals ERP · Overview

Chemicals ERP dashboard

This quarter

Delivery routes in view

Released

In progress

Quotes by status

How far records got this quarter

Stage	Reached	Step
Draft	32
Submitted	15	47%
Approved	7	47%
Sent	4	57%

Net total by status

Sample totals per stage

10.0k0

9.0kDraft

10.0kSubmitted

6.0kApproved

8.0kSent

9.0kAccepted

Example screen with sample data

All reports and dashboards

Who it's for

Built for distribution work

See how Chemicals ERP fits your kind of team.

Chemical distributors

Run purchasing, stock and customer delivery with clear operational ownership.

Industrial supply distributors

Run purchasing, stock and customer delivery with clear operational ownership.

Repacking and kitting operations

Run purchasing, stock and customer delivery with clear operational ownership.

Controls

Protect quantities and decisions

Each stage, from dealer order to settlement, names the role that acts and the status it records, so a change is never anonymous.

OverviewFrom dealer order to settlement

Chemicals ERP · Process

From dealer order to settlement

Each stage, the role that acts and the status it records

Process stages

Approval steps

Roles involved

Tables touched

Prepare the order

Sales Representative

StatusDraft → Submitted

RecordsSales orders, Customers, Quotes

Approve the orderApproval

Finance Manager, Sales Manager

StatusSubmitted → Approved

Secure supplyApproval

Warehouse Operator, Purchasing Manager

StatusSubmitted → Approved

RecordsPurchase orders, Goods receipts

From dealer order to settlement

Start
Prepare the orderDraft → Submitted
Sales orders
Approval
Approve the orderSubmitted → Approved
Finance Manager
Approval
Secure supplySubmitted → Approved
Purchase orders
Step
Reserve and pick stockAssigned → Picked
Reservations
Approval
Release fulfillmentPending approval → Released
Delivery routes

Example screen with sample data

See each stage in detail

AI agent

Ask Proto about the next case

Ask Proto to help prepare and inspect distribution work while people decide releases.

It can

Sales Representative: Show my submitted dealer orders and the lines still open against their original promise.
Purchasing Manager: Find supplier commitments with receipts awaiting review.
Warehouse Manager: Show assigned pick work and routes awaiting release.
Accountant: List invoices awaiting approval and unapplied customer cash for the pilot entity.

Stays with a person

Proto can assemble source records and prepare a decision for the assigned person.
It cannot be the independent Sales Manager, Warehouse Manager or Finance Manager approving its own work.
A bank settlement, carrier handoff or other external fact needs its actual evidence.
Keep the decision, correction and access history visible to the team.

Set up an agent

agent · chemicals erp

Show the pilot dealer order, its accepted quantity, picked quantity, delivered quantity and open invoice balance. Link each result to its source record.

It cannot be the independent Sales Manager, Warehouse Manager or Finance Manager approving its own work.

Integrations

Connects to the tools you use

Set up connections through ERP.AI and Proto workflows, with every change logged.

Chemicals ERP
Bank statements
Carrier updates
Outbound messaging

Data model

Your data, in tables you can change

Every record lives in a table you can see, extend and export. Add fields or whole tables in Proto.

Browse all 97 tables

97tables

Sales and dealer orders11
Purchasing and receiving11
Inventory and transfers14
Assembly and kitting12
Fulfillment and routes11
Returns and finance12

Implementation

Roll out one team at a time

Start with one team and one process, then add the rest once the basics are running.

Confirm ownership
Name the people who prepare and independently decide customer, purchase, warehouse and finance work.
Load controlled masters
Set entity, users, products, units, parties, terms, warehouses, locations, policies and rates.
Reconcile opening work
Bring in stock and open financial balances at one cutoff with source identities.
Run a pilot cycle
Quote, approve, receive, pick, deliver, invoice and apply cash on a real representative case.
Review exceptions
Repeat with a partial receipt, partial delivery, return, transfer and count variance.

Read the implementation plan

Pricing

$0per user

The base account and everyday work in the ERP.AI app are free, for every user.

No per-user or per-seat fees
Viewing, editing, approving and exporting records in the app is free
Pay only for machine work: API calls, imports, workflows and AI agents
Prepaid credits from $5. Purchased credits never expire

Pricing details

Machine work rate card Included per $1 of credit

Machine work rate card
Usage	Per $1
Record reads (list, filter, get)	20,000
Search or aggregate queries	4,000
Record writes	4,000
Imported or synced records	200,000
Workflow runs	2,000
AI agent runs	2,000
Scheduled jobs or webhooks	20,000
File uploads (MB)	2,000
CSV or PDF exports	100

FAQ

Questions, answered

Scope, rollout and pricing for Chemicals ERP.

All questions

How do I get started?

Click Get started, then use Proto to configure ERP for Chemicals for your business. Pilot one entity, one dealer order and a matching supplier receipt before expanding.

Can we track lots?

Products can be lot controlled, and receipt lines, inventory positions and return lines can retain a lot number. Agree the lot convention before loading opening stock.

How are dealer orders approved?

Sales Representative prepares the order; Sales Manager approves the submitted revision independently. Finance Manager reviews a required credit exception.

Can a supplier delivery be partly accepted?

Yes. Arrival, accepted, rejected and pending quantities remain separate on the receipt lines, so only accepted stock enters the usable position.

How do transfers affect stock?

A same-entity transfer records source dispatch and actual destination receipt. The unreceived remainder stays in owned transit.

Can we assemble kits?

Work orders use a bill of materials, routing, output product and standard cost. Operators record actual component work and completed output.

How are routes managed?

Warehouse Manager reviews a route with its operator, source warehouse, transport reference and ordered stops before release. Attempts then record actual visits and results.

What happens when a customer returns goods?

The return is authorized against original eligible quantity. Physical receipt and disposition remain separate from the linked credit or refund decision.

How does invoicing follow delivery?

The invoice uses eligible title-transferred quantity and the accepted price allocation. Finance Manager approves the prepared document before posting.

What shows the finance position?

Posted invoices, cash applications, payments, bank statement lines and close tasks support reconciliation by entity and period.

Set up Chemicals ERP your way.

Start free, then use Proto to change fields, steps and approvals before your team goes live.

Start now Download Proto

How to get started

Find your application

Control orders, stock and settlement across your distribution operation.

Quotes Due

The work in one operating view

Sales and dealer orders

Orders Awaiting Approval

Purchasing and receiving

Purchase Approval Queue

Inventory and transfers

Warehouse Availability

Assembly and kitting

Work Orders Awaiting Release

Fulfillment and routes

My Pick Tasks

Returns and finance

Returns Awaiting Authorization

From dealer order to settlement

Prepare the order

Approve the order

Secure supply

Release fulfillment

Record delivery

Approve the invoice

External evidence, kept traceable

Northspan Industrial Cleaners

Northspan Industrial Cleaners

Who works on it

Process stages

Approvals

Decisions with accountable owners

Approvals

Waiting for you

Who approves what

A workspace for each role

Industry Reviewer

Industry Specialist

Admin

Finance Manager

Period Close Work

Accountant

Period Close Work

Warehouse Manager

Delivery Schedule

Warehouse Operator

Delivery Schedule

Purchasing Manager

Purchase Approval Queue

Sales Manager

Quotes Due

Sales Representative

Quotes Due

See what remains open

Chemicals ERP dashboard

Quotes by status

Net total by status

Built for distribution work

Chemical distributors

Industrial supply distributors

Repacking and kitting operations

Protect quantities and decisions

From dealer order to settlement

Ask Proto about the next case

It can

Stays with a person

Connects to the tools you use

Your data, in tables you can change

Roll out one team at a time

Confirm ownership

Load controlled masters

Reconcile opening work

Run a pilot cycle

Review exceptions

Machine work rate card Included per $1 of credit

Questions, answered

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