ERP for Electronics · Available now

Keep dealer orders, stock and settlement connected.

ERP for Electronics coordinates dealer distribution from commercial offer through settlement. Sales Representative prepares quotes and sales orders against customer terms and product units.

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OverviewReceipts pending review

Electronics ERP · Goods receipts

Receipts pending review

confirmed waits for the warehouse operator

New goods receipt

Goods receipts in view

Pending review

Receipt number	Purchase order	Warehouse	Status	Arrived at	Received by
GR-32558	PO 67212, monitor panels	Columbus returns lab	Pending review	04 Nov	Tariq Malik
GR-24030	PO 67215, scanner charging cradles	Columbus returns lab	Pending review	26 Oct	Daniel Okoye
GR-26607	PO 67214, headset ear cushions	Tacoma secure components store	Pending review	01 Nov	Mei Lin
GR-66562	PO 67216, camera lens modules	Reno device distribution center	Pending review	22 Oct	Soraya Rahimi
GR-89362	PO 67212, monitor panels	Columbus returns lab	Pending review	22 Oct	Ava Santos

6 of 6 records

PO 67212, monitor panelsGoods receipts · GR-32558

Pending review

WarehouseColumbus returns lab

Arrived at04 Nov

Received byTariq Malik

Sales order approvalGR-32558 · PO 67212, monitor panels

Sales Manager decides the current accepted order revision.

Waiting for Sales Manager

ApproveReturn

Example screen with sample data

Tables, ready to use: 97
Saved views: 14
Roles with set permissions: 10
Reports and dashboards: 8

Features

See the current work

Every feature works on the same records. Pick one to see the screen your team works in.

Sales and dealer orders

Keep dealer terms, quote revisions and approved order quantities in view.

Offer
Acceptance
Remaining demand

Customers
Customer contacts
Price lists
Price list entries
Quotes
Quote lines

Explore sales and dealer orders

OverviewMy dealer orders

Electronics ERP · Sales and dealer orders

My dealer orders

Sales orders

New

Order number	Customer	Status	Order date	Net total	Owner
SO-27048	Blue Alder Device Retail	Draft	20 Oct	210	Mei Lin
SO-49013	Stonepath Network Partners	Submitted	09 Oct	280	Tariq Malik
SO-67100	Willow Creek Electronics	Approved	13 Oct	580	Elise Chen
SO-63352	Summit Desk Solutions	In progress	13 Oct	380	Mei Lin
SO-66751	Blue Alder Device Retail	Partially shipped	19 Oct	520	Nisha Patel

6 of 6 records

Blue Alder Device RetailSales orders · SO-27048

Draft

Order date20 Oct

Net total210

OwnerMei Lin

Example screen with sample data

Purchasing and receiving

Move a supplier commitment into stock only after arrival and acceptance.

Commitment
Arrival
Acceptance

Suppliers
Requisitions
Requisition lines
Purchase orders
Purchase order lines
Goods receipts

Explore purchasing and receiving

OverviewMy purchase orders

Electronics ERP · Purchasing and receiving

My purchase orders

Purchase orders

New

Purchase order number	Supplier	Status	Order date	Buyer
PO-27245	Hearthside Electronics Cases	Draft	22 Oct	Tariq Malik
PO-81794	Hearthside Electronics Cases	Submitted	12 Oct	Marco Bellini
PO-46746	Eastpoint Network Hardware	Approved	14 Oct	Daniel Okoye
PO-47038	Copperhaven Circuit Works	Sent	17 Oct	Daniel Okoye
PO-58983	Pine Ridge Power Systems	Partially received	22 Oct	Elise Chen

6 of 6 records

Hearthside Electronics CasesPurchase orders · PO-27245

Draft

Order date22 Oct

BuyerTariq Malik

Example screen with sample data

Inventory and transfers

Keep available, allocated and in-transit quantities distinct.

Position
Reservation
Movement

Products
Product units
Inventory
Stock layers
Reservations
Stock events

Explore inventory and transfers

OverviewAvailable warehouse positions

Electronics ERP · Inventory and transfers

Available warehouse positions

Inventory

New

Product	Warehouse	Location	Quantity on hand	Quantity allocated	Available quantity
Industrial barcode scanner, rugged	Columbus returns lab	Kitting station 1	460	270	260
Network switch, 24 port managed	Reno device distribution center	Bin D12, cable assemblies	470	210	60
Noise-reducing headset, graphite	Austin dealer fulfillment hub	Bin D12, cable assemblies	920	430	590
Lithium backup battery, 600 Wh	Reno device distribution center	Rack B4, routers	520	390	720
Industrial barcode scanner, rugged	Austin dealer fulfillment hub	Kitting station 1	40	40	910

6 of 6 records

Industrial barcode scanner, ruggedInventory · INV-47268

Active

WarehouseColumbus returns lab

LocationKitting station 1

Quantity on hand460

Quantity allocated270

Available quantity260

Example screen with sample data

Assembly and kitting

Release work against an effective recipe and record actual output.

Plan
Execution
Close

Bill of materials
BOM components
Routings
Routing operations
Work orders
Work order components

Explore assembly and kitting

OverviewMy assigned operations

Electronics ERP · Assembly and kitting

My assigned operations

Work order operations

New

Work order	Planned start	Planned end	Status	Assigned to
WO 32025, battery backup bundles	23 Oct	29 Oct	Ready	Nisha Patel
WO 32023, headset accessory packs	19 Oct	21 Oct	In progress	Nisha Patel
WO 32024, switch rack kits	22 Oct	30 Oct	Complete	Ava Santos
WO 32025, battery backup bundles	22 Oct	24 Oct	Exception	Daniel Okoye
WO 32024, switch rack kits	12 Oct	20 Oct	Ready	Tariq Malik

6 of 6 records

WO 32025, battery backup bundlesWork order operations · WOO-97913

Ready

Planned start23 Oct

Planned end29 Oct

Assigned toNisha Patel

Example screen with sample data

Fulfillment and delivery

Connect a picked order to actual route and line outcomes.

Pick
Dispatch
Outcome

Pick tasks
Deliveries
Delivery lines
Delivery routes
Route stops
Delivery attempts

Explore fulfillment and delivery

OverviewRoute schedule

Electronics ERP · Fulfillment and delivery

Route schedule

Delivery routes

New

Route number	Warehouse	Coordinator	Assigned operator	Planned start	Planned end
DR-37324	Columbus returns lab	Elise Chen	Jonas Lund	04 Nov	12 Nov
DR-68331	Tacoma secure components store	Mei Lin	Nisha Patel	12 Oct	14 Oct
DR-78684	Reno device distribution center	Rafael Costa	Marco Bellini	02 Nov	04 Nov
DR-95081	Reno device distribution center	Tariq Malik	Nisha Patel	24 Oct	28 Oct
DR-86644	Reno device distribution center	Ava Santos	Elise Chen	19 Oct	21 Oct

6 of 6 records

Columbus returns labDelivery routes · DR-37324

Released

CoordinatorElise Chen

Assigned operatorJonas Lund

Planned start04 Nov

Planned end12 Nov

Example screen with sample data

Returns and finance

Separate the physical return, customer credit and cash decision.

Return
Disposition
Finance

Returns
Return lines
Return dispositions
Customer invoices
Customer invoice lines
Cash receipts

Explore returns and finance

OverviewInvoices for approval

Electronics ERP · Returns and finance

Invoices for approval

Approval waits for the finance manager

New

Invoice number	Customer	Total amount	Due date	Status	Decision
CI-94798	Willow Creek Electronics	50	27 Oct	Pending approval	Docking station discount decision
CI-25534	Summit Desk Solutions	440	15 Oct	Pending approval	Backup battery supplier approval
CI-66616	North Harbor Systems	320	19 Oct	Pending approval	Switch purchase limit exception
CI-85950	Summit Desk Solutions	650	24 Oct	Pending approval	Monitor return credit approval
CI-13175	Cedarline Office Technology	950	15 Oct	Pending approval	Scanner order release approval

6 of 6 records

Willow Creek ElectronicsCustomer invoices · CI-94798

Pending approval

Total amount50

Due date27 Oct

DecisionDocking station discount decision

Example screen with sample data

Process

Follow the dealer cycle

Dealer order to settlement ships ready to use. 2 steps need a named approval before the work moves on: Sales order approval (Sales Manager) and Invoice approval (Finance Manager).

Drag a card to another stage, or focus it and use the arrow keys. It updates to match the stage.

Quote

Prepare a priced dealer offer.

PO 67212, monitor panelsGR-32558 · Sales Representative
QuoteBy Sales Representative
Sales order approval

Sales Manager reviews accepted commercial scope.

PO 67212, monitor panelsGR-32558 · Sales Representative
Sales order approvalBy Sales Representative
ApprovalSales Manager decides the current accepted order revision.
Stock reservation

Claim available stock for the approved line.

PO 67212, monitor panelsGR-32558 · Warehouse Manager
Stock reservationBy Warehouse Manager
Pick and delivery

Record actual picks and line outcomes.

PO 67212, monitor panelsGR-32558 · Warehouse Operator
Pick and deliveryBy Warehouse Operator
Invoice approval

Finance Manager reviews eligible billed scope.

PO 67212, monitor panelsGR-32558 · Finance Manager
Invoice approvalBy Finance Manager
ApprovalFinance Manager decides the prepared invoice.
Cash application

Apply confirmed cash to the open invoice.

PO 67212, monitor panelsGR-32558 · Accountant
Cash applicationBy Accountant

Start with Dealer order to settlement

Inside a record

Evidence from connected systems

Open any goods receipt to see the roles that work on it, its process stages and its approvals on one page.

1
Record details
Warehouse, Arrived at and Received by.
2
Linked records
Records linked to this goods receipt.
3
Who works on it
Warehouse Operator and Purchasing Manager, each with their own permissions.
4
Process stages
Every status change, in order.
5
Approvals
Sales order approval and Invoice approval, with who decides.

Receipts pending reviewPO 67212, monitor panels

Electronics ERP · Goods receipts

PO 67212, monitor panels

Columbus returns lab · Pending review

Log activity

Record details

WarehouseColumbus returns lab

Arrived at04 Nov

Received byTariq Malik

Who works on it

Warehouse OperatorManage goods receipt lines, goods receipts
Purchasing ManagerManage purchase order lines, purchase orders, requisition…

Approvals

Sales order approvalSales Manager
Approved
Invoice approvalFinance Manager
Waiting

Example screen with sample data

Approvals

Decisions with an owner

A separate authority reviews the current revision before release.

OverviewApprovals

Electronics ERP · Overview

Approvals

Signed in as Sales Manager

Waiting for you

4 To review1 Overdue2 Decided todayOnly mine

0 selectedApproveReturn

GR-32558PO 67212, monitor panels
Columbus returns labRequested by Tariq Malik
Pending review2dActions
GR-24030PO 67215, scanner charging cradles
Columbus returns labRequested by Daniel Okoye
Pending review1dActions
GR-26607PO 67214, headset ear cushions
Tacoma secure components storeRequested by Mei Lin
Pending review4dActions
GR-66562PO 67216, camera lens modules
Reno device distribution centerRequested by Soraya Rahimi
Pending review5dActions

Who approves what

	Decision	Approver
	Sales order approvalSales Manager reviews accepted commercial scope.	Sales Manager
	Invoice approvalFinance Manager reviews eligible billed scope.	Finance Manager

2 approval rules · set per role in Proto

Example screen with sample data

Who can approve what

Roles

A workspace for each role

Everyone opens Electronics ERP to the work that is theirs. Pick a role to see what it starts with.

Industry Reviewer

Reviews exact specialty evidence and authorizes its domain release gate.

View expiry allocations, People, Products, sales order lines, Suppliers, trade promotions

Finance Manager

Independently controls each entity's credit, valuation, payment and period decisions.

This is the first screen this role sees.

OverviewInvoices for approval

Invoices for approval

Customer invoices · Finance Manager

Invoice number	Customer	Total amount	Due date	Status	Decision
CI-94798	Willow Creek Electronics	50	27 Oct	Pending approval	Docking station discount decision
CI-25534	Summit Desk Solutions	440	15 Oct	Pending approval	Backup battery supplier approval
CI-66616	North Harbor Systems	320	19 Oct	Pending approval	Switch purchase limit exception
CI-85950	Summit Desk Solutions	650	24 Oct	Pending approval	Monitor return credit approval
CI-13175	Cedarline Office Technology	950	15 Oct	Pending approval	Scanner order release approval

6 of 6 records

Example screen with sample data

Accountant

Prepares local bills, invoices, journals, reconciliations and guarded settlement allocations.

This is the first screen this role sees.

OverviewInvoices for approval

Invoices for approval

Customer invoices · Accountant

Invoice number	Customer	Total amount	Due date	Status	Decision
CI-94798	Willow Creek Electronics	50	27 Oct	Pending approval	Docking station discount decision
CI-25534	Summit Desk Solutions	440	15 Oct	Pending approval	Backup battery supplier approval
CI-66616	North Harbor Systems	320	19 Oct	Pending approval	Switch purchase limit exception
CI-85950	Summit Desk Solutions	650	24 Oct	Pending approval	Monitor return credit approval
CI-13175	Cedarline Office Technology	950	15 Oct	Pending approval	Scanner order release approval

6 of 6 records

Example screen with sample data

Warehouse Manager

Controls stock execution, delivery plans and distribution production.

This is the first screen this role sees.

OverviewWork order schedule

Work order schedule

Work orders · Warehouse Manager

Work order number	Output product	Planned quantity	Planned start	Planned end	Status
WO-26953	Video conference camera, 4K	230	25 Oct	29 Oct	Released
WO-71993	Portable monitor, 15.6 inch	720	21 Oct	24 Oct	In progress
WO-54718	Lithium backup battery, 600 Wh	220	23 Oct	26 Oct	Partially completed
WO-27500	Video conference camera, 4K	720	24 Oct	31 Oct	Released
WO-57256	Industrial barcode scanner, rugged	570	14 Oct	19 Oct	In progress

6 of 6 records

Example screen with sample data

Warehouse Operator

Records assigned receipt, movement, production and delivery facts within entity and warehouse scope.

This is the first screen this role sees.

OverviewRoute schedule

Route schedule

Delivery routes · Warehouse Operator

Route number	Warehouse	Coordinator	Assigned operator	Planned start	Planned end
DR-37324	Columbus returns lab	Elise Chen	Jonas Lund	04 Nov	12 Nov
DR-68331	Tacoma secure components store	Mei Lin	Nisha Patel	12 Oct	14 Oct
DR-78684	Reno device distribution center	Rafael Costa	Marco Bellini	02 Nov	04 Nov
DR-95081	Reno device distribution center	Tariq Malik	Nisha Patel	24 Oct	28 Oct
DR-86644	Reno device distribution center	Ava Santos	Elise Chen	19 Oct	21 Oct

6 of 6 records

Example screen with sample data

Roles and permissions

Reports

Questions for every handoff

Use quantities, dates and status history to review work across teams.

Overview

Electronics ERP · Overview

Electronics ERP dashboard

This quarter

Work orders in view

Total planned quantity

3,340

Released

In progress

Goods receipts by status

How far records got this quarter

Stage	Reached	Step
Draft	32
Arrived	23	72%
Pending review	14	61%
Accepted	8	57%

Number of goods receipts by status

Sample counts per stage

1000

50Draft

80Arrived

90Pending review

100Accepted

60Partially accepted

Example screen with sample data

All reports and dashboards

Who it's for

Built around distribution work

See how Electronics ERP fits your kind of team.

Dealer distribution

A practical starting scope for dealer distribution.

Warehouse operations

A practical starting scope for warehouse operations.

Finance and collections

A practical starting scope for finance and collections.

Controls

Keep the source and decision

Each stage of dealer order to settlement names the role that acts and the status it records, so a change is never anonymous.

OverviewDealer order to settlement

Electronics ERP · Process

Dealer order to settlement

Each stage, the role that acts and the status it records

Process stages

Approval steps

Roles involved

Tables touched

Quote

Sales Representative

StatusDraft → Submitted

RecordsProduct units, Price lists, Customers

Sales order approvalApproval

Sales Representative, Finance Manager, Sales Manager

StatusSubmitted → Approved

Stock reservation

Warehouse Manager

StatusSoft → Hard

RecordsReservations, Inventory

Dealer order to settlement

Start
QuoteDraft → Submitted
Product units
Approval
Sales order approvalSubmitted → Approved
Sales Representative
Step
Stock reservationSoft → Hard
Reservations
Approval
Purchase approvalSubmitted → Approved
Purchase orders
Step
Receipt acceptancePending review → Confirmed
Receipt acceptances

Example screen with sample data

See each stage in detail

AI agent

Ask Proto to prepare the work

Ask Proto to prepare records, trace exceptions and assemble evidence for a human decision.

It can

Sales Representative: Prepare a quote from a dealer, item unit and price list, then show the approval owner the accepted amount.
Purchasing Manager: Compare supplier commitments with actual receipt and accepted quantities.
Warehouse Manager: Trace an order line through reservation, pick, route and actual delivery outcome.
Accountant: Show the source invoice, receipt and unapplied balance before preparing an allocation.

Stays with a person

Commercial, stock and finance authority remains with the named human role.
Proto can gather the current revision and supporting records, but an approval needs the responsible person's decision.
Actual physical arrival, carrier handoff and bank settlement require evidence from the people or connected systems that observed them.

Set up an agent

agent · electronics erp

Show me the accepted dealer order, its reserved quantity, actual delivery results and remaining invoice scope. Identify the owner of any unresolved exception.

Commercial, stock and finance authority remains with the named human role.

Integrations

Connects to the tools you use

Set up connections through ERP.AI and Proto workflows, with every change logged.

Electronics ERP
Bank statements
Outbound messages
Carrier evidence
Source migration

Data model

Your data, in tables you can change

Every record lives in a table you can see, extend and export. Add fields or whole tables in Proto.

Browse all 97 tables

97tables

Sales and dealer orders10
Purchasing and receiving9
Inventory and transfers11
Assembly and kitting10
Fulfillment and delivery8
Returns and finance10

Implementation

Roll out one team at a time

Start with one team and one process, then add the rest once the basics are running.

Set the scope
Choose the entity, dealer accounts, product units, warehouse and finance owners for the first cycle.
Prepare masters
Review product, price, supplier, customer, currency and posting versions before commercial use.
Load opening work
Reconcile inventory and open trade balances, then enter the open order and supplier commitments.
Rehearse the handoffs
Trace a partial order, receipt, delivery, invoice, cash application and return through their source records.
Review decisions
Have separate people prepare and approve each gated step. Check the evidence and remaining quantity after exceptions.

Read the implementation plan

Pricing

$0per user

The base account and everyday work in the ERP.AI app are free, for every user.

No per-user or per-seat fees
Viewing, editing, approving and exporting records in the app is free
Pay only for machine work: API calls, imports, workflows and AI agents
Prepaid credits from $5. Purchased credits never expire

Pricing details

Machine work rate card Included per $1 of credit

Machine work rate card
Usage	Per $1
Record reads (list, filter, get)	20,000
Search or aggregate queries	4,000
Record writes	4,000
Imported or synced records	200,000
Workflow runs	2,000
AI agent runs	2,000
Scheduled jobs or webhooks	20,000
File uploads (MB)	2,000
CSV or PDF exports	100

FAQ

Questions, answered

Scope, rollout and pricing for Electronics ERP.

All questions

How do I get started?

Click Get started, then use Proto to configure ERP for Electronics for your business. Pilot one dealer, one stocked product, one warehouse and a complete order through settlement.

Can I manage dealer prices?

Yes. Price lists and their entries hold effective prices and quantity tiers in product units. Review the price basis before accepting an order.

How are partial deliveries handled?

Delivery lines retain dispatched, delivered and title-transferred quantities. Delivery results record accepted, refused, failed and damaged quantities for an actual attempt.

Can purchasing and warehouse teams work together?

Purchase orders hold the supplier commitment. Goods receipts record arrival and Receipt acceptances record the reviewed accepted tranche before stock is posted.

Can I move inventory between warehouses?

Stock transfers and their lines retain dispatch, owned transit and receipt quantities within an entity.

How do assembly kits work?

Bills of materials and routings define the output basis and operations. Work orders, component records and production logs capture the released work and actual output.

Who approves invoices?

Finance Manager independently approves a prepared customer invoice before posting.

How are customer returns handled?

Returns authorize bounded physical scope. Return dispositions record the physical decision; credit and refund records follow their separate financial path.

How do we reconcile cash?

Cash receipts record actual customer cash. Cash applications link available receipt amounts to eligible invoices, with bank statement evidence reconciled separately.

What should we review before period close?

Close tasks capture bank, receivables, payables, inventory, tax and other cutoff evidence for the accounting period decision.

Set up Electronics ERP your way.

Start free, then use Proto to change fields, steps and approvals before your team goes live.

Start now Download Proto

How to get started

Find your application

Keep dealer orders, stock and settlement connected.

Receipts pending review

See the current work

Sales and dealer orders

My dealer orders

Purchasing and receiving

My purchase orders

Inventory and transfers

Available warehouse positions

Assembly and kitting

My assigned operations

Fulfillment and delivery

Route schedule

Returns and finance

Invoices for approval

Follow the dealer cycle

Quote

Sales order approval

Stock reservation

Pick and delivery

Invoice approval

Cash application

Evidence from connected systems

PO 67212, monitor panels

Who works on it

Approvals

Decisions with an owner

Approvals

Waiting for you

Who approves what

A workspace for each role

Industry Reviewer

Industry Specialist

Admin

Finance Manager

Invoices for approval

Accountant

Invoices for approval

Warehouse Manager

Work order schedule

Warehouse Operator

Route schedule

Purchasing Manager

Open supplier orders

Sales Manager

Dealer order workboard

Sales Representative

Dealer order workboard

Questions for every handoff

Electronics ERP dashboard

Goods receipts by status

Number of goods receipts by status

Built around distribution work

Dealer distribution

Warehouse operations

Finance and collections

Keep the source and decision

Dealer order to settlement

Ask Proto to prepare the work

It can

Stays with a person

Connects to the tools you use

Your data, in tables you can change

Roll out one team at a time

Set the scope

Prepare masters

Load opening work

Rehearse the handoffs

Review decisions

Machine work rate card Included per $1 of credit

Questions, answered

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Set up Electronics ERP your way.