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Media ERP
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ERP for Media · Available now

Keep orders, stock and deliveries in step.

ERP for Media coordinates the sale and distribution of stocked products across customer orders, purchasing, owned stock, assembly, shipments, returns and finance. A sales representative prepares a quote and order; a sales manager independently accepts the commercial commitment.

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  • No per-user fees
  • Manual work is free
  • Configure it in Proto
OverviewReturns Awaiting Authorization
Media ERP · Returns

Returns Awaiting Authorization

Approval conditions

New return
Returns in view
6
Customer to us
3
Us to supplier
3
Return numberDirectionRequested atExpires atAdvertiserVendor
RTR-99045Customer to us11 Oct14 OctCedar Lane MarketsRiverbank Mail Services
RTR-89113Us to supplier22 Oct28 OctBlue Finch Home StudioNorthfold Bindery
RTR-80512Customer to us25 Oct28 OctMorrow Cycle WorksCedar Ridge Paper Mill
RTR-12909Us to supplier20 Oct26 OctWillow Pier EventsWillow Press Plates
RTR-56422Customer to us25 Oct28 OctHarbor Hearth CafeWillow Press Plates
6 of 6 records
Cedar Lane MarketsReturns · RTR-99045
Customer to us
Requested at11 Oct
Expires at14 Oct
VendorRiverbank Mail Services
StatusPending approval
Order approvalRTR-99045 · Cedar Lane Markets

Sales Manager approves the accepted order revision.

Waiting for Sales Manager
ApproveReturn
Example screen with sample data
Tables, ready to use
97
Saved views
16
Roles with set permissions
10
Reports and dashboards
9
Features

See today's physical work

Every feature works on the same records. Pick one to see the screen your team works in.

Customer orders

A sales representative prepares the offer against a named customer, entity, selling unit and current price basis. The accepted order carries quantity, net value, ship-to details and the title rule into fulfillment.

  • Quote
  • Accept
  • Fulfill
  • Advertisers
  • Advertiser contacts
  • Quotes
  • Quote lines
  • Ad orders
  • Ad order lines
Explore customer orders
OverviewOrders Awaiting Approval
Media ERP · Customer orders

Orders Awaiting Approval

Approval conditions

New
Order numberAdvertiserOrder dateNet totalCredit reviewSnapshot
AO-78234Northbank Design Co.13 Oct280Cedar Lane market issue creditGift guide proof, revision 2
AO-87758Harbor Hearth Cafe22 Oct320Morrow cycle insert creditInteriors insert proof, revision 1
AO-31395Riverbend Furniture Co.18 Oct700Harbor Hearth guide creditGift guide proof, revision 2
AO-38911Cedar Lane Markets16 Oct650Morrow cycle insert creditMarket poster proof, revision 1
AO-87077Willow Pier Events20 Oct590Northbank catalog creditEvents booklet proof, revision 3
6 of 6 records
Northbank Design Co.Ad orders · AO-78234
Submitted
Order date13 Oct
Net total280
Credit reviewCedar Lane market issue credit
SnapshotGift guide proof, revision 2
Example screen with sample data
Process

From order to collected cash

Order to cash ships ready to use. 2 steps need a named approval before the work moves on: Order approval (Sales Manager) and Invoice approval (Finance Manager).

Drag a card to another stage, or focus it and use the arrow keys. It updates to match the stage.

  1. Quote

    Prepare the customer offer and its unit and price basis.

    Cedar Lane MarketsRTR-99045 · Sales Representative
    QuoteBy Sales Representative

  2. Order approval

    Sales Manager reviews the accepted order and Finance Manager handles a credit exception.

    Cedar Lane MarketsRTR-99045 · Sales Manager
    Order approvalBy Sales Manager
    ApprovalSales Manager approves the accepted order revision.

  3. Reserve and pick

    Assign stock and record actual picked quantity.

    Cedar Lane MarketsRTR-99045 · Warehouse Operator
    Reserve and pickBy Warehouse Operator

  4. Dispatch and deliver

    Record handoff and each delivered line outcome.

    Cedar Lane MarketsRTR-99045 · Warehouse Operator
    Dispatch and deliverBy Warehouse Operator

  5. Invoice approval

    Finance Manager reviews eligible title-transferred billing.

    Cedar Lane MarketsRTR-99045 · Finance Manager
    Invoice approvalBy Finance Manager
    ApprovalFinance Manager approves eligible billing.

  6. Apply cash

    Accountant applies confirmed cash to open invoices.

    Cedar Lane MarketsRTR-99045 · Accountant
    Apply cashBy Accountant

Start with Order to cash

Inside a record

Connect outside evidence

Open any return to see the roles that work on it, its process stages and its approvals on one page.

  1. 1
    Record details

    Requested at, Expires at, Vendor and Status.

  2. 2
    Linked records

    Records linked to this return.

  3. 3
    Who works on it

    Each role sees what its permissions allow.

  4. 4
    Process stages

    Return authorization, with the role that acts.

  5. 5
    Approvals

    Order approval and Invoice approval, with who decides.

Returns Awaiting AuthorizationCedar Lane Markets
Media ERP · Returns

Cedar Lane Markets

Riverbank Mail Services · Customer to us

Log activity
1
Record details
Requested at11 Oct
Expires at14 Oct
VendorRiverbank Mail Services
StatusPending approval
4

Process stages

  • Return authorizationWarehouse Manager
5

Approvals

  • Order approvalSales Manager
    Approved
  • Invoice approvalFinance Manager
    Waiting
Example screen with sample data
Approvals

Decisions with named owners

OverviewApprovals
Media ERP · Overview

Approvals

Signed in as Sales Manager

Waiting for you

4 To review1 Overdue2 Decided todayOnly mine
0 selectedApproveReturn
  • RTR-99045Cedar Lane Markets
    Riverbank Mail ServicesRequested by Industry Reviewer
    Customer to us1dActions
  • RTR-89113Blue Finch Home Studio
    Northfold BinderyRequested by Industry Reviewer
    Us to supplier3dActions
  • RTR-80512Morrow Cycle Works
    Cedar Ridge Paper MillRequested by Industry Reviewer
    Customer to us4dActions
  • RTR-12909Willow Pier Events
    Willow Press PlatesRequested by Industry Reviewer
    Us to supplier4dActions

Who approves what

DecisionApprover
Order approvalSales Manager reviews the accepted order and Finance Manager handles a credit exception.Sales Manager
Invoice approvalFinance Manager reviews eligible title-transferred billing.Finance Manager
2 approval rules · set per role in Proto
Example screen with sample data
Who can approve what
Roles

A workspace for each role

Everyone opens Media ERP to the work that is theirs. Pick a role to see what it starts with.

Industry Reviewer

Reviews exact specialty evidence and authorizes its domain release gate.

  • View ad bookings, ad order lines, content items, People, Vendors, window allocations

Roles and permissions

Reports

Reconcile promises and outcomes

Read commitments, actual stock, delivery outcomes and settlement from their source records.

Overview
Media ERP · Overview

Media ERP dashboard

This quarter

Delivery routes in view
6
Released
2
In progress
2
Exception
2

Returns by status

How far records got this quarter

StageReachedStep
Draft37
Pending approval822%
Authorized338%
Partially received133%

Number of returns by status

Sample counts per stage

200
-40Draft
-60Pending approval
20Authorized
-30Partially received
-10Received
Example screen with sample data
  1. 01Order commitments by customer

    Compare accepted order value, partial shipment and remaining scope by customer and entity.

  2. 02Open quote follow-up

    Show offer expiry, owner and value for unaccepted quotes.

  3. 03Stock availability by location

    Roll up on-hand, reserved and available quantities by site, location and item.

  4. 04Receipt acceptance variance

    Compare arrived, accepted, rejected and pending quantities by supplier order line.

  5. 05Delivery outcomes by route

    Group attempted stops and accepted, refused, failed and damaged quantities by route.

  6. 06Return disposition

    Compare authorized and actual return quantities with posted disposition.

  7. 07Customer receivables

    Show invoice due date, outstanding amount and settlement status by customer.

  8. 08Supplier settlement

    Show bills outstanding and payment status by vendor and entity.

  9. 09Period close evidence

    Group close tasks by period, kind, status and owner.

All reports and dashboards

Who it's for

For stocked product teams

See how Media ERP fits your kind of team.

Stocked product distributors

Run stocked products, commitments and financial handoffs with clear ownership.

Teams buying and shipping stock

Run stocked products, commitments and financial handoffs with clear ownership.

Assembly and kit teams

Run stocked products, commitments and financial handoffs with clear ownership.

Controls

Keep source and decision together

Each stage of order to cash names the role that acts and the status it records, so a change is never anonymous.

OverviewOrder to cash
Media ERP · Process

Order to cash

Each stage, the role that acts and the status it records

Process stages
10
Approval steps
2
Roles involved
7
Tables touched
3
Quote
Sales Representative
StatusDraft → Submitted
Order approvalApproval
Sales Manager
StatusSubmitted → Approved
RecordsCredit reviews
Reserve and pick
Warehouse Operator
StatusAssigned → Picked
Order to cash
  1. Start
    QuoteDraft → Submitted
    Sales Representative
  2. Approval
    Order approvalSubmitted → Approved
    Credit reviews
  3. Step
    Reserve and pickAssigned → Picked
    Warehouse Operator
  4. Step
    Dispatch and deliverReady → Dispatched
    Warehouse Operator
  5. Approval
    Invoice approvalPending approval → Approved
    Finance Manager
Example screen with sample data

See each stage in detail

AI agent

Prepare the next decision with Proto

Ask Proto to prepare cases and explain the next responsible decision.

It can

  • Sales Representative: Prepare an order review with accepted quantity, price basis and current credit state.
  • Warehouse Manager: List picked work and route exceptions that need a decision.
  • Accountant: Explain which accepted receipt quantities can be matched to a supplier bill.
  • Finance Manager: Prepare invoice, payment and close evidence for independent review.

Stays with a person

  • Proto can assemble the case and trace linked records.
  • The named human owner makes the approval, confirms physical events and reconciles outside bank or carrier evidence.
  • Role and entity access still govern each action.

Set up an agent

Integrations

Connects to the tools you use

Set up connections through ERP.AI and Proto workflows, with every change logged.

  • Media ERP
  • Bank
  • Carrier or delivery source
  • Document destination
  • Existing books
Data model

Your data, in tables you can change

Every record lives in a table you can see, extend and export. Add fields or whole tables in Proto.

Browse all 97 tables
97tables
  • Customer orders10
  • Purchasing10
  • Stock control12
  • Assembly and kitting10
  • Fulfillment and delivery9
  • Returns8
  • Finance13
Implementation

Roll out one team at a time

Start with one team and one process, then add the rest once the basics are running.

  1. Set the operating basis

    Confirm entities, currencies, item units, warehouses, customer and supplier identities, pricing and the title rule.

  2. Assign authority

    Review access scopes and independent sales, warehouse and finance decisions. Test a rejected approval and changed revision.

  3. Load opening work

    Reconcile stock layers, open orders, receivables and payables to the cutoff evidence.

  4. Run a complete case

    Execute order, pick, partial delivery, invoice and cash application, then supplier receipt, bill and payment.

  5. Review exceptions

    Rehearse return, count variance, duplicate event and uncertain payment before routine use.

Read the implementation plan

Pricing

$0per user

The base account and everyday work in the ERP.AI app are free, for every user.

  • No per-user or per-seat fees
  • Viewing, editing, approving and exporting records in the app is free
  • Pay only for machine work: API calls, imports, workflows and AI agents
  • Prepaid credits from $5. Purchased credits never expire

Pricing details

Machine work rate card Included per $1 of credit

Machine work rate card
UsagePer $1
Record reads (list, filter, get)20,000
Search or aggregate queries4,000
Record writes4,000
Imported or synced records200,000
Workflow runs2,000
AI agent runs2,000
Scheduled jobs or webhooks20,000
File uploads (MB)2,000
CSV or PDF exports100
FAQ

Questions, answered

Scope, rollout and pricing for Media ERP.

All questions
How do I get started?

Click Get started, then use Proto to configure ERP for Media for your business. Pilot one entity, one stocked item, a customer order and a supplier receipt before expanding.

Can an order ship in parts?

Yes. The accepted line keeps its original scope while each shipment and allocation records its portion. Review the remainder before another pick or bill.

Who accepts a customer order?

Sales Manager independently approves the current accepted order revision. Finance Manager decides any needed credit exception.

What makes received goods available?

Record actual arrival, then confirm the accepted tranche. Put-away and stock movements carry the accepted quantity into an owned position.

How are transfers handled?

A transfer keeps the same legal owner through dispatch, transit and receipt. The receiving team checks the actual remainder before closing it.

Can we assemble kits?

Yes. An effective assembly and route supply the bounded work order. Record material issue, actual operation evidence and terminal output.

How is a delivery exception recorded?

The route stop and attempt capture what happened. Line results separate accepted, refused, failed and damaged quantities.

Does a return automatically refund a customer?

A physical return, stock disposition, credit and refund each follow their own recorded decision. Finance reviews the eligible source before money moves.

How do we close a period?

Reconcile bank, receivables, payables, stock and other close tasks at the cutoff. Finance Manager reviews the close decision after exceptions are resolved.

Set up Media ERP your way.

Start free, then use Proto to change fields, steps and approvals before your team goes live.

Start now Download Proto

How to get started

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