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Mining ERP
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ERP for Mining · Available now

Track materials from supplier receipt to customer settlement.

ERP for Mining coordinates a materials distributor's commercial, stock and financial work. Sales Representative prepares price offers and buyer orders; Sales Manager independently approves the accepted order.

Start now Download Proto
  • No per-user fees
  • Manual work is free
  • Configure it in Proto
OverviewProcessing schedule
Mining ERP · Work orders

Processing schedule

Work orders in one list

New work order
Work orders in view
6
Released
2
In progress
2
Partially completed
2
Work order numberStatusPlanned startPlanned endOutput materialManager
WO-76751Released28 Oct04 NovCrushed basalt, 3/4 inLuca Ferri
WO-17244In progress22 Oct28 OctIron ore fines, 62% gradeMei Lin
WO-26907Partially completed12 Oct14 OctSilica sand, dry bulkTariq Hassan
WO-31560Released26 Oct28 OctCrushed basalt, 3/4 inTariq Hassan
WO-78283In progress13 Oct15 OctCrushed basalt, 3/4 inTariq Hassan
6 of 6 records
Crushed basalt, 3/4 inWork orders · WO-76751
Released
Planned start28 Oct
Planned end04 Nov
ManagerLuca Ferri
Approve orderWO-76751 · Crushed basalt, 3/4 in

Sales Manager decides the accepted order; Finance Manager resolves required credit exceptions.

Waiting for Finance Manager
ApproveReturn
Example screen with sample data
Tables, ready to use
97
Saved views
16
Roles with set permissions
10
Reports and dashboards
9
Features

The work each team sees

Every feature works on the same records. Pick one to see the screen your team works in.

Buyer orders

Keep buyer pricing, accepted quantities and delivery commitments together.

  • Source
  • Decision
  • Evidence
  • Buyers
  • Buyer contacts
  • Price lists
  • Price list entries
  • Quotes
  • Quote lines
Explore buyer orders
OverviewMy buyer orders
Mining ERP · Buyer orders

My buyer orders

Sales orders

New
Order numberStatusOrder dateBuyerNet totalOwner
SO-25063Draft11 OctBlue Mesa Construction Co.450Aisha Rahman
SO-36628Submitted09 OctHarbor Glass Supply850Fatima Bello
SO-94822Approved16 OctCedar Valley Cement Works950Carlos Mendez
SO-96888In progress13 OctWestmoor Energy Traders720Mei Lin
SO-79912Partially shipped18 OctHarbor Glass Supply70Sanjay Patel
6 of 6 records
Blue Mesa Construction Co.Sales orders · SO-25063
Draft
Order date11 Oct
Net total450
OwnerAisha Rahman
Example screen with sample data
Process

From accepted order to cash

Buyer order to collection ships ready to use. 2 steps need a named approval before the work moves on: Approve order (Finance Manager) and Approve invoice (Finance Manager).

Drag a card to another stage, or focus it and use the arrow keys. It updates to match the stage.

  1. Prepare quote

    Price the buyer offer on the current unit and terms.

    Crushed basalt, 3/4 inWO-76751 · Sales Representative
    Prepare quoteBy Sales Representative

  2. Approve order

    Sales Manager reviews accepted scope and credit.

    Crushed basalt, 3/4 inWO-76751 · Finance Manager
    Approve orderBy Finance Manager
    ApprovalSales Manager decides the accepted order; Finance Manager resolves required credit exceptions.

  3. Reserve and load

    Allocate owned stock and record the pick.

    Crushed basalt, 3/4 inWO-76751 · Warehouse Operator
    Reserve and loadBy Warehouse Operator

  4. Dispatch and deliver

    Record actual handoff and stop outcomes.

    Crushed basalt, 3/4 inWO-76751 · Warehouse Operator
    Dispatch and deliverBy Warehouse Operator

  5. Approve invoice

    Finance Manager checks eligible billing.

    Crushed basalt, 3/4 inWO-76751 · Finance Manager
    Approve invoiceBy Finance Manager
    ApprovalFinance Manager approves the invoice against transferred, unbilled scope.

  6. Apply cash

    Accountant allocates actual receipts to open invoices.

    Crushed basalt, 3/4 inWO-76751 · Accountant
    Apply cashBy Accountant

Start with Buyer order to cash

Inside a record

Evidence from connected systems

Open any work order to see the roles that work on it, its process stages and its approvals on one page.

  1. 1
    Record details

    Planned start, Planned end and Manager.

  2. 2
    Linked records

    Records linked to this work order.

  3. 3
    Who works on it

    Each role sees what its permissions allow.

  4. 4
    Process stages

    Every status change, in order.

  5. 5
    Approvals

    Approve order and Approve invoice, with who decides.

Processing scheduleCrushed basalt, 3/4 in
Mining ERP · Work orders

Crushed basalt, 3/4 in

Released

Log activity
1
Record details
Planned start28 Oct
Planned end04 Nov
ManagerLuca Ferri
5

Approvals

  • Approve orderFinance Manager
    Approved
  • Approve invoiceFinance Manager
    Waiting
Example screen with sample data
Approvals

Decisions with named owners

A user acts within assigned entity and stockpile scope.

OverviewApprovals
Mining ERP · Overview

Approvals

Signed in as Finance Manager

Waiting for you

4 To review1 Overdue2 Decided todayOnly mine
0 selectedApproveReturn
  • GR-62149Fuel delivery, north pit
    North pit concentrate pileRequested by Industry Reviewer
    Pending review3dActions
  • GR-69906Conveyor rollers purchase
    Mill feed high-grade pileRequested by Industry Reviewer
    Pending review2dActions
  • GR-41011Assay services, October samples
    North pit concentrate pileRequested by Industry Reviewer
    Pending review2dActions
  • GR-66621PPE restock, mill crew
    Drying yard silica pileRequested by Industry Reviewer
    Pending review5dActions

Who approves what

DecisionApprover
Approve orderSales Manager reviews accepted scope and credit.Finance Manager
Approve invoiceFinance Manager checks eligible billing.Finance Manager
2 approval rules · set per role in Proto
Example screen with sample data
Who can approve what
Roles

A workspace for each role

Everyone opens Mining ERP to the work that is theirs. Pick a role to see what it starts with.

Industry Reviewer

Reviews exact specialty evidence and authorizes its domain release gate.

  • View expiry allocations, Materials, People, sales order lines, Suppliers, trade promotions

Roles and permissions

Reports

Questions answered from records

Answer operational and financial questions from source-linked records.

Overview
Mining ERP · Overview

Mining ERP dashboard

This quarter

Haulage routes in view
6
Released
3
In progress
3

Work orders by status

How far records got this quarter

StageReachedStep
Draft47
Pending approval2145%
Released1362%
In progress969%

Number of work orders by status

Sample counts per stage

700
70Draft
40Pending approval
30Released
20In progress
20Partially completed
Example screen with sample data
  1. 01Buyer order fulfillment

    Compare accepted sales order quantity with dispatched and delivered portions by order.

  2. 02Supplier receipt performance

    Compare purchased, arrived and accepted quantities by supplier order.

  3. 03Stockpile availability

    Show owned, reserved and available quantity by material, location and custody state.

  4. 04Transit and transfer balance

    Compare dispatched, received and in-transit transfer quantities and value.

  5. 05Assembly cost and variance

    Compare actual work-in-progress allocation with standard output value by work order.

  6. 06Delivery exceptions

    Show accepted, refused, failed and damaged quantities by route stop and dispatch line.

  7. 07Receivables aging

    Group invoice outstanding by buyer, due date, currency and entity.

  8. 08Payables aging

    Group bill outstanding by supplier, due date, currency and entity.

  9. 09Period reconciliation

    Show close task status by entity, period and kind with posted journals.

All reports and dashboards

Who it's for

Ways teams put it to work

See how Mining ERP fits your kind of team.

Materials distributors

Serve buyers from entity-owned material stocks with approved orders and recorded delivery.

Materials suppliers

Coordinate supplier receipts, stocked materials and buyer deliveries.

Regional stock operators

Control stock across several sites and delivery routes.

Controls

Source-linked controls

Each stage of buyer order to collection names the role that acts and the status it records, so a change is never anonymous.

OverviewBuyer order to collection
Mining ERP · Process

Buyer order to collection

Each stage, the role that acts and the status it records

Process stages
10
Approval steps
2
Roles involved
8
Tables touched
17
Prepare quote
Sales Representative
StatusDraft → Submitted
RecordsMaterials, Buyers, Quotes
Approve orderApproval
Finance Manager, Sales Manager
StatusSubmitted → Approved
RecordsSales orders, Buyers
Reserve and load
Warehouse Operator, Warehouse Manager
StatusAssigned → Picked
RecordsLoad out tasks
Buyer order to collection
  1. Start
    Set trading scopeFinance Manager, Industry Reviewer
    Material units
  2. Step
    Prepare quoteDraft → Submitted
    Materials
  3. Approval
    Approve orderSubmitted → Approved
    Sales orders
  4. Step
    Reserve and loadAssigned → Picked
    Load out tasks
  5. Approval
    Dispatch and deliverReady → Dispatched
    Dispatches
Example screen with sample data

See each stage in detail

AI agent

Prepare work with Proto

Use Proto to prepare records and surface decisions for the responsible person.

It can

  • Sales Representative: Prepare a buyer quote from the chosen price list and show the amount and validity for review.
  • Warehouse Manager: Find approved orders with stock available for reservation and identify partial transfer exceptions.
  • Accountant: List invoices awaiting review and cash receipts with unapplied amounts.

Stays with a person

  • The named person decides an approval, confirms a physical arrival or delivery, and accepts financial evidence.
  • Proto can prepare the case and show its source, but release follows the configured authority and actual recorded event.

Set up an agent

Integrations

Connects to the tools you use

Set up connections through ERP.AI and Proto workflows, with every change logged.

  • Mining ERP
  • Bank statements
  • Outbound document delivery
  • Delivery evidence
  • Exchange rates
Data model

Your data, in tables you can change

Every record lives in a table you can see, extend and export. Add fields or whole tables in Proto.

Browse all 97 tables
97tables
  • Buyer orders10
  • Purchasing11
  • Stockpiles14
  • Processing11
  • Haulage and dispatch9
  • Finance13
  • Reporting12
Implementation

Roll out one team at a time

Start with one team and one process, then add the rest once the basics are running.

  1. Trading foundation

    Set up entities, users, materials, units, stockpiles, buyers, suppliers, terms and approval limits.

  2. Opening position

    Reconcile stock, open commitments and financial balances at one cutoff.

  3. Operational pilot

    Run a supplier receipt, buyer order, stock reservation, load out and partial delivery with the named owners.

  4. Finance pilot

    Approve an invoice, match a supplier bill, allocate actual cash and review close tasks.

  5. Wider rollout

    Add sites and people after the partial and exception cases reconcile.

Read the implementation plan

Pricing

$0per user

The base account and everyday work in the ERP.AI app are free, for every user.

  • No per-user or per-seat fees
  • Viewing, editing, approving and exporting records in the app is free
  • Pay only for machine work: API calls, imports, workflows and AI agents
  • Prepaid credits from $5. Purchased credits never expire

Pricing details

Machine work rate card Included per $1 of credit

Machine work rate card
UsagePer $1
Record reads (list, filter, get)20,000
Search or aggregate queries4,000
Record writes4,000
Imported or synced records200,000
Workflow runs2,000
AI agent runs2,000
Scheduled jobs or webhooks20,000
File uploads (MB)2,000
CSV or PDF exports100
FAQ

Questions, answered

Scope, rollout and pricing for Mining ERP.

All questions
How do I get started?

Click Get started, then use Proto to configure ERP for Mining for your business. Pilot one entity, one stockpile and one buyer order through receipt, delivery and invoice review.

What does a stockpile record hold?

A Stockpiles record identifies the physical site. Stockpile positions hold material, entity, location, custody and available quantity at that site.

Can an order ship in parts?

Yes. Sales order lines preserve accepted scope while dispatch lines and sales allocations record each partial quantity.

Who approves buyer orders?

Sales Manager approves the accepted order. Finance Manager handles a required credit exception separately.

When does received material become available?

A goods receipts arrival is recorded first. Receipt acceptances identify the quantity confirmed for stock.

How are site transfers followed?

Stock transfers and stock transfer lines retain dispatched, received and in-transit portions until the remaining quantity is resolved.

Can the team manage repacking?

Work orders connect a BOM and routing to reserved input, operation evidence and accepted output.

How are delivery exceptions captured?

Haulage attempts record the visit, and haulage results retain accepted, refused, failed or damaged quantities by dispatch line.

What supports invoicing?

Invoices use eligible title-transferred order scope and require Finance Manager approval before posting.

What should finance reconcile?

Accountant reviews open buyer and supplier balances, bank evidence, stock and source-linked journals before the Finance Manager closes a period.

Set up Mining ERP your way.

Start free, then use Proto to change fields, steps and approvals before your team goes live.

Start now Download Proto

How to get started

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