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Paper & Pulp ERP
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ERP for Paper & Pulp · Available now

Run the order, stock and cash cycle from one set of records.

ERP for Paper & Pulp runs the trading cycle for a distributor: maintain customer terms and product units, issue quotes, accept sales orders, buy stock, receive it into warehouses, reserve it, deliver it, invoice eligible quantities and apply actual cash. A seller can use the product and lot records for its paper or pulp items while keeping the order, stock and financial evidence tied to the same legal entity.

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  • Manual work is free
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OverviewSales Orders Awaiting Approval
Paper & Pulp ERP · Sales orders

Sales Orders Awaiting Approval

Approval conditions

New sales order
Sales orders in view
6
Net total
2,270
Submitted
6
Order numberCustomerOrder dateNet totalStatusDecision
SO-87178Willow Wrap Industries09 Oct560SubmittedApprove kraft liner replenishment
SO-29795Morrow Tissue Products22 Oct330SubmittedApprove month-end journal
SO-53331Cedar Lane Printworks13 Oct330SubmittedRelease pulp purchase order
SO-38044Northfield Packaging Studio18 Oct800SubmittedApprove month-end journal
SO-37245Northfield Packaging Studio13 Oct230SubmittedApprove kraft liner replenishment
6 of 6 records
Willow Wrap IndustriesSales orders · SO-87178
Submitted
Order date09 Oct
Net total560
DecisionApprove kraft liner replenishment
Accept orderSO-87178 · Willow Wrap Industries

Sales Manager approves the accepted order revision.

Waiting for Sales Manager
ApproveReturn
Example screen with sample data
Tables, ready to use
97
Saved views
15
Roles with set permissions
10
Reports and dashboards
9
Features

The work in front of each team

Every feature works on the same records. Pick one to see the screen your team works in.

Sales and orders

Prepare customer offers, approve accepted orders and keep the original promise visible.

  • Prepare the offer
  • Review the commitment
  • Track partial work
  • Customers
  • Customer contacts
  • Price lists
  • Price list entries
  • Product units
  • Quotes
Explore sales and orders
OverviewMy Quotes Due
Paper & Pulp ERP · Sales and orders

My Quotes Due

Quotes

New
Quote numberCustomerQuote dateValid untilStatusOwner
QTS-86860Cedar Lane Printworks14 Oct19 OctDraftSofia Chen
QTS-39338Morrow Tissue Products12 Oct20 OctSubmittedMateo Costa
QTS-58214Northfield Packaging Studio26 Oct04 NovApprovedMateo Costa
QTS-45607Eastgate Stationery Supply13 Oct19 OctSentIsha Nair
QTS-84470Morrow Tissue Products31 Oct07 NovAcceptedAmina Diallo
6 of 6 records
Cedar Lane PrintworksQuotes · QTS-86860
Draft
Quote date14 Oct
Valid until19 Oct
OwnerSofia Chen
Example screen with sample data
Process

From customer order to collected cash

Order to collection ships ready to use. 3 steps need a named approval before the work moves on: Accept order (Sales Manager), Purchase and receive (Purchasing Manager) and Invoice and collect (Finance Manager).

Drag a card to another stage, or focus it and use the arrow keys. It updates to match the stage.

  1. Quote

    Prepare a priced customer offer with a clear validity date.

    Willow Wrap IndustriesSO-87178 · Sales Representative
    QuoteBy Sales Representative

  2. Accept order

    Review the accepted revision and credit before committing supply.

    Willow Wrap IndustriesSO-87178 · Sales Manager
    Accept orderBy Sales Manager
    ApprovalSales Manager approves the accepted order revision.

  3. Purchase and receive

    Approve supplier spend, then record actual and accepted arrivals.

    Willow Wrap IndustriesSO-87178 · Warehouse Operator
    Purchase and receiveBy Warehouse Operator
    ApprovalPurchasing Manager approves the supplier commitment.

  4. Pick and deliver

    Assign warehouse work and record what the customer accepted.

    Willow Wrap IndustriesSO-87178 · Warehouse Operator
    Pick and deliverBy Warehouse Operator

  5. Invoice and collect

    Bill eligible quantities and apply confirmed customer cash.

    Willow Wrap IndustriesSO-87178 · Finance Manager
    Invoice and collectBy Finance Manager
    ApprovalFinance Manager approves the customer invoice.

Start with Order to collection

Inside a record

Keep external outcomes tied to their source

Open any sales order to see its deliveries, the roles that work on it, its process stages and its approvals on one page.

  1. 1
    Record details

    Order date, Net total and Decision.

  2. 2
    Deliveries

    Each line is linked to this sales order.

  3. 3
    Who works on it

    Sales Manager and Sales Representative, each with their own permissions.

  4. 4
    Process stages

    Accept order, with the role that acts.

  5. 5
    Approvals

    Accept order and Purchase and receive, with who decides.

Sales Orders Awaiting ApprovalWillow Wrap Industries
Paper & Pulp ERP · Sales orders

Willow Wrap Industries

Approve kraft liner replenishment · Submitted

Log activity
1
Record details
Order date09 Oct
Net total560
DecisionApprove kraft liner replenishment
2
Deliveries

Willow Wrap Industries

Shipment numberOrderWarehouse
DLV-14479Morrow tissue roll orderNorth Quay roll depot
DLV-36838Northfield board sheet orderNorth Quay roll depot
DLV-60926Morrow tissue roll orderWestfield pulp terminal
Deliveries
6
3

Who works on it

  • Sales ManagerView Customers, master changes, price list entries, price…
  • Sales RepresentativeManage customer contacts, quote lines, Quotes, sales order…
4

Process stages

  • Accept orderSales Manager
5

Approvals

  • Accept orderSales Manager
    Approved
  • Purchase and receivePurchasing Manager
    Waiting
Example screen with sample data
Approvals

Decisions with a named owner

The person who prepares an order, protected change or financial correction does not approve the same decision.

OverviewApprovals
Paper & Pulp ERP · Overview

Approvals

Signed in as Sales Manager

Waiting for you

4 To review1 Overdue2 Decided todayOnly mine
0 selectedApproveReturn
  • SO-87178Willow Wrap Industries
    Approve kraft liner replenishmentRequested by Industry Reviewer
    Submitted1dActions
  • SO-29795Morrow Tissue Products
    Approve month-end journalRequested by Industry Reviewer
    Submitted3dActions
  • SO-53331Cedar Lane Printworks
    Release pulp purchase orderRequested by Industry Reviewer
    Submitted3dActions
  • SO-38044Northfield Packaging Studio
    Approve month-end journalRequested by Industry Reviewer
    Submitted4dActions

Who approves what

DecisionApprover
Accept orderReview the accepted revision and credit before committing supply.Sales Manager
Purchase and receiveApprove supplier spend, then record actual and accepted arrivals.Purchasing Manager
Invoice and collectBill eligible quantities and apply confirmed customer cash.Finance Manager
3 approval rules · set per role in Proto
Example screen with sample data
Who can approve what
Roles

A workspace for each role

Everyone opens Paper & Pulp ERP to the work that is theirs. Pick a role to see what it starts with.

Industry Reviewer

Reviews exact specialty evidence and authorizes its domain release gate.

  • View expiry allocations, People, Products, sales order lines, Suppliers, trade promotions

Roles and permissions

Reports

Answers from actual quantities and balances

Explain fulfillment, stock, supplier receipt and finance results from source records.

Overview
Paper & Pulp ERP · Overview

Paper & Pulp ERP dashboard

This quarter

Delivery routes in view
6
Released
3
In progress
3

Sales orders by status

How far records got this quarter

StageReachedStep
Draft49
Submitted918%
On hold333%
Approved133%

Net total by status

Sample totals per stage

0
-3000Draft
-1000Submitted
0On hold
-4000Approved
-6000In progress
Example screen with sample data
  1. 01Order Fulfillment

    Which accepted quantities have shipped, been delivered or remain open?

  2. 02Warehouse Availability

    How much owned stock is available after reservations and custody restrictions?

  3. 03Supplier Receipt Performance

    Which supplier promises were met with accepted stock?

  4. 04Delivery Outcomes

    Show accepted, refused, failed and damaged quantities by attempt and shipment line.

  5. 05Customer Receivables Aging

    Which posted customer balances remain open by due date?

  6. 06Supplier Payables Aging

    Group posted open supplier invoice balances by supplier, currency and due date.

  7. 07Production Cost and Variance

    Follow work-order material and other cost entries to completed output and variance.

  8. 08Bank Reconciliation

    Compare imported, matched and reconciled bank statement lines with cash and payment sources.

  9. 09Period Close Status

    Which reconciliation work still needs review at cutoff?

All reports and dashboards

Who it's for

Built around distributor operations

See how Paper & Pulp ERP fits your kind of team.

Paper distributors

Organize repeat trade orders, warehouse stock and deliveries for paper customers.

Pulp traders

Keep supplier commitments, customer demand and entity-level settlement connected.

Multi-warehouse merchants

Track stock custody and delivery work across several sites under clear ownership.

Controls

Review every material change

Each stage of order to collection names the role that acts and the status it records, so a change is never anonymous.

OverviewOrder to collection
Paper & Pulp ERP · Process

Order to collection

Each stage, the role that acts and the status it records

Process stages
10
Approval steps
3
Roles involved
7
Tables touched
24
Quote
Sales Representative
StatusDraft → Submitted
RecordsProduct units, Price lists, Customers
Accept orderApproval
Sales Manager
StatusSubmitted → Approved
RecordsCredit reviews, Sales orders, Approvals
Reserve stock
Warehouse Manager
StatusSoft → Hard
RecordsReservations, Inventory
Order to collection
  1. Start
    QuoteDraft → Submitted
    Product units
  2. Approval
    Accept orderSubmitted → Approved
    Credit reviews
  3. Step
    Reserve stockSoft → Hard
    Reservations
  4. Approval
    Purchase and receiveSubmitted → Approved
    Purchase orders
  5. Step
    Transfer stockPending approval → Approved
    Stock transfers
Example screen with sample data

See each stage in detail

AI agent

Prepare the next step with Proto

Ask Proto to help prepare records and surface decisions for the responsible team.

It can

  • Sales Representative: Prepare a quote using the customer's active terms and product units, then show the amount needing review.
  • Purchasing Manager: Compare a proposed purchase with the source requisition, remaining need and approval basis.
  • Warehouse Manager: Show available, held and in-transit quantities before a pick or transfer decision.
  • Accountant: Trace an open invoice to its delivery allocation and unapplied customer cash.

Stays with a person

  • Proto can prepare a record, explain a source link and point to an exception.
  • The named person still reviews commercial, stock and financial decisions.
  • External bank or delivery outcomes require actual source evidence.
  • Access follows each user's entity and role scope.

Set up an agent

Integrations

Connects to the tools you use

Set up connections through ERP.AI and Proto workflows, with every change logged.

  • Paper & Pulp ERP
  • Bank statements
  • Payment delivery
  • Customer and supplier communication
  • Warehouse events
Data model

Your data, in tables you can change

Every record lives in a table you can see, extend and export. Add fields or whole tables in Proto.

Browse all 97 tables
97tables
  • Sales and orders11
  • Purchasing12
  • Inventory14
  • Fulfillment12
  • Assembly12
  • Finance15
Implementation

Roll out one team at a time

Start with one team and one process, then add the rest once the basics are running.

  1. Confirm ownership

    Choose the legal entity, warehouses, operating roles and independent decision owners.

  2. Prepare masters

    Review products, units, customers, suppliers, prices, terms, tax and account mappings before use.

  3. Reconcile opening balances

    Load stock positions and financial openings at one cutoff, preserving source identities and values.

  4. Run a pilot order

    Quote, approve, reserve, buy where needed, receive, pick, deliver, invoice and apply actual cash.

  5. Review exceptions

    Rehearse a partial receipt, partial delivery, return, rejected payment and count variance with the responsible people.

Read the implementation plan

Pricing

$0per user

The base account and everyday work in the ERP.AI app are free, for every user.

  • No per-user or per-seat fees
  • Viewing, editing, approving and exporting records in the app is free
  • Pay only for machine work: API calls, imports, workflows and AI agents
  • Prepaid credits from $5. Purchased credits never expire

Pricing details

Machine work rate card Included per $1 of credit

Machine work rate card
UsagePer $1
Record reads (list, filter, get)20,000
Search or aggregate queries4,000
Record writes4,000
Imported or synced records200,000
Workflow runs2,000
AI agent runs2,000
Scheduled jobs or webhooks20,000
File uploads (MB)2,000
CSV or PDF exports100
FAQ

Questions, answered

Scope, rollout and pricing for Paper & Pulp ERP.

All questions
How do I get started?

Click Get started, then use Proto to configure ERP for Paper & Pulp for your business. Begin with one entity, one warehouse, active products and customers, then rehearse an order through delivery, invoice and cash application.

Can I handle repeat customer orders?

Yes. Keep the customer, contacts, terms and price list current, then prepare a new quote or order with its own accepted quantity and promise.

How are partial deliveries handled?

Shipment lines and delivery results retain the actual portion sent and accepted. The remaining order scope stays visible for later work.

Who approves a customer order?

Sales Manager reviews the accepted order revision and its credit result independently of the preparer.

Can purchasing follow a customer need?

A requisition line can reference a customer order line, and the resulting purchase retains its warehouse and required supply scope.

When does an arrival become available stock?

Warehouse Operator records the arrival; accepted quantity follows a separate receipt review before it becomes usable inventory.

Can stock move between warehouses?

Yes. A reviewed transfer records actual dispatch, partial receipt and any remaining quantity in transit.

How do we handle a failed delivery?

Record the actual attempt and outcome by shipment line. Warehouse Manager follows the exception and any later return or delivery work.

How do invoices and cash connect?

Invoices follow eligible order and delivery allocations. A cash receipt retains its unapplied balance until Accountant applies it to an open invoice.

What should finance check before closing a period?

Reconcile bank, receivables, payables, stock and other source balances for the entity at the chosen cutoff, then have Finance Manager review the close decision.

Set up Paper & Pulp ERP your way.

Start free, then use Proto to change fields, steps and approvals before your team goes live.

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How to get started

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