Connects to the tools you use
Set up connections through ERP.AI and Proto workflows, with every change logged.
- Rubber ERP
- Bank statements
- Payment delivery
- Carrier and delivery evidence
- Source data
ERP for Rubber coordinates trade and distribution work: dealer offers and accepted orders, supplier purchasing, warehouse stock, assembly or repacking, delivery routes, returns and financial settlement. A dealer order retains its agreed price and original promise while the team reserves available stock, sources shortages and dispatches in parts.
Approval conditions
| Order number | Customer | Order date | Net total | Status | Owner | |
|---|---|---|---|---|---|---|
| SO-59004 | Morrow Ridge Machinery | 12 Oct | 240 | Submitted | Zara Ahmed | |
| SO-31048 | Stonehaven Conveyor Parts | 17 Oct | 240 | Submitted | Hana Mori | |
| SO-96497 | Morrow Ridge Machinery | 09 Oct | 160 | Submitted | Kwame Mensah | |
| SO-23283 | Blackwater Industrial Supply | 14 Oct | 150 | Submitted | Devika Rao | |
| SO-14040 | Northline Gasket Depot | 21 Oct | 360 | Submitted | Peter Novak |
Sales Manager decides the commercial order; Finance Manager decides a required credit exception.
Every feature works on the same records. Pick one to see the screen your team works in.
Review dealer terms and turn accepted offers into controlled orders.
Quotes
| Quote number | Customer | Valid until | Status | Owner | |
|---|---|---|---|---|---|
| QTS-98037 | Northline Gasket Depot | 18 Oct | Draft | Zara Ahmed | |
| QTS-55003 | Cedar Vale Sealing Co. | 17 Oct | Submitted | Peter Novak | |
| QTS-26479 | Harbor Bend Hose Traders | 12 Oct | Approved | Irene Chen | |
| QTS-96159 | Northline Gasket Depot | 16 Oct | Sent | Peter Novak | |
| QTS-75748 | Morrow Ridge Machinery | 22 Oct | Accepted | Elias Haddad |
Approve supplier commitments and match bills to accepted arrivals.
Approval waits for the purchasing manager
| Purchase order number | Supplier | Order date | Approval basis | Status | Buyer | |
|---|---|---|---|---|---|---|
| PO-77958 | Summit Bend Chemicals | 22 Oct | 950 | Submitted | Devika Rao | |
| PO-50223 | Northshore Polymer Works | 20 Oct | 640 | Submitted | Hana Mori | |
| PO-92578 | Tallow Creek Compounds | 17 Oct | 760 | Submitted | Peter Novak | |
| PO-39223 | Larch Hill Rubber Mills | 17 Oct | 80 | Submitted | Hana Mori | |
| PO-88435 | Tallow Creek Compounds | 09 Oct | 180 | Submitted | Tomas Rivera |
Keep owned stock, reservations, transfers and counted differences traceable.
Inventory positions
Release bounded work orders and post accepted kit or repack output.
Work orders
| Work order number | Output product | Planned start | Planned end | Status | Manager | |
|---|---|---|---|---|---|---|
| WO-63134 | Neoprene strip, 50 mm x 5 mm | 29 Oct | 02 Nov | Released | Omar Farouk | |
| WO-77111 | Natural rubber mat, 6 mm | 15 Oct | 18 Oct | In progress | Lucia Bianchi | |
| WO-52166 | Silicone seal cord, 8 mm | 18 Oct | 22 Oct | Partially completed | Elias Haddad | |
| WO-58888 | EPDM gasket sheet, 3 mm | 29 Oct | 04 Nov | Released | Devika Rao | |
| WO-86723 | Nitrile O-ring, 25 mm ID | 23 Oct | 31 Oct | In progress | Tomas Rivera |
Plan routes, record line outcomes and resolve physical returns.
Pick tasks
| Pick number | Order line | Planned start | Planned end | Status | Assigned to | |
|---|---|---|---|---|---|---|
| PT-56356 | EPDM sheet, 3 mm, 120 m2 | 19 Oct | 28 Oct | Assigned | Omar Farouk | |
| PT-99717 | EPDM sheet, 3 mm, 120 m2 | 13 Oct | 16 Oct | In progress | Hana Mori | |
| PT-75324 | Vibration pad, 100 mm, 350 pcs | 12 Oct | 20 Oct | Picked | Devika Rao | |
| PT-13133 | Nitrile O-ring, 25 mm, 4,000 pcs | 18 Oct | 21 Oct | Partially picked | Lucia Bianchi | |
| PT-32359 | Silicone cord, 8 mm, 600 m | 14 Oct | 20 Oct | Exception | Lucia Bianchi |
Bill eligible scope, allocate actual cash and close entity books.
Approval waits for the finance manager
| Invoice number | Customer | Invoice date | Total amount | Status | Due date | |
|---|---|---|---|---|---|---|
| CI-30734 | Ironleaf Maintenance Supply | 21 Oct | 440 | Pending approval | 27 Oct | |
| CI-92950 | Blackwater Industrial Supply | 17 Oct | 930 | Pending approval | 24 Oct | |
| CI-65505 | Morrow Ridge Machinery | 20 Oct | 410 | Pending approval | 29 Oct | |
| CI-55186 | Northline Gasket Depot | 15 Oct | 270 | Pending approval | 23 Oct | |
| CI-39011 | Stonehaven Conveyor Parts | 12 Oct | 470 | Pending approval | 17 Oct |
Dealer order to cash ships ready to use. 3 steps need a named approval before the work moves on: Approve order (Finance Manager), Release route (Warehouse Manager) and Approve invoice (Finance Manager).
Record the agreed products, price, terms and original delivery promise.
Sales Manager reviews the accepted commitment and Finance Manager resolves a required credit exception.
Assign eligible stock and record the quantity actually picked.
Warehouse Manager checks assignment, stop plan and transport evidence before release.
Record each visit and the accepted, refused or failed line quantities.
Finance Manager reviews billing against eligible title-transferred scope.
Open any sales order to see the roles that work on it, its process stages and its approvals on one page.
Order date, Net total and Owner.
Records linked to this sales order.
Sales Manager and Sales Representative, each with their own permissions.
Every status change, in order.
Approve order and Release route, with who decides.
Submitted
Signed in as Finance Manager
| Decision | Approver | |
|---|---|---|
| Approve orderSales Manager reviews the accepted commitment and Finance Manager resolves a required credit exception. | Finance Manager | |
| Release routeWarehouse Manager checks assignment, stop plan and transport evidence before release. | Warehouse Manager | |
| Approve invoiceFinance Manager reviews billing against eligible title-transferred scope. | Finance Manager |
Everyone opens Rubber ERP to the work that is theirs. Pick a role to see what it starts with.
Reviews exact specialty evidence and authorizes its domain release gate.
Maintains assigned ERP for FMCG specialty evidence.
Independently controls each entity's credit, valuation, payment and period decisions.
This is the first screen this role sees.
Count plans · Finance Manager
| Count number | Warehouse | Planned start | Planned end | Status | Owner | |
|---|---|---|---|---|---|---|
| CP-15393 | South Gate compound storage | 13 Oct | 19 Oct | Pending review | Peter Novak | |
| CP-47071 | Riverside finished goods depot | 14 Oct | 18 Oct | Pending review | Peter Novak | |
| CP-56087 | Mill Road raw material store | 29 Oct | 31 Oct | Pending review | Kwame Mensah | |
| CP-79254 | North Dock dispatch shed | 04 Nov | 06 Nov | Pending review | Devika Rao | |
| CP-80254 | Riverside finished goods depot | 17 Oct | 19 Oct | Pending review | Kwame Mensah |
Prepares local bills, invoices, journals, reconciliations and guarded settlement allocations.
This is the first screen this role sees.
Cash receipts · Accountant
Controls stock execution, delivery plans and distribution production.
This is the first screen this role sees.
Delivery routes · Warehouse Manager
| Route number | Warehouse | Planned start | Planned end | Status | Assigned operator | |
|---|---|---|---|---|---|---|
| DR-92902 | Cedar Park distribution center | 29 Oct | 31 Oct | Released | Lucia Bianchi | |
| DR-76772 | Mill Road raw material store | 11 Oct | 14 Oct | In progress | Peter Novak | |
| DR-34839 | Riverside finished goods depot | 31 Oct | 05 Nov | Exception | Lucia Bianchi | |
| DR-46902 | Riverside finished goods depot | 03 Nov | 12 Nov | Released | Devika Rao | |
| DR-48025 | Riverside finished goods depot | 20 Oct | 29 Oct | In progress | Hana Mori |
Records assigned receipt, movement, production and delivery facts within entity and warehouse scope.
This is the first screen this role sees.
Delivery routes · Warehouse Operator
| Route number | Warehouse | Planned start | Planned end | Status | Assigned operator | |
|---|---|---|---|---|---|---|
| DR-92902 | Cedar Park distribution center | 29 Oct | 31 Oct | Released | Lucia Bianchi | |
| DR-76772 | Mill Road raw material store | 11 Oct | 14 Oct | In progress | Peter Novak | |
| DR-34839 | Riverside finished goods depot | 31 Oct | 05 Nov | Exception | Lucia Bianchi | |
| DR-46902 | Riverside finished goods depot | 03 Nov | 12 Nov | Released | Devika Rao | |
| DR-48025 | Riverside finished goods depot | 20 Oct | 29 Oct | In progress | Hana Mori |
Prepares supplier purchasing and resolves commercial supply issues.
This is the first screen this role sees.
Work orders · Purchasing Manager
| Work order number | Output product | Planned start | Planned end | Status | Manager | |
|---|---|---|---|---|---|---|
| WO-63134 | Neoprene strip, 50 mm x 5 mm | 29 Oct | 02 Nov | Released | Omar Farouk | |
| WO-77111 | Natural rubber mat, 6 mm | 15 Oct | 18 Oct | In progress | Lucia Bianchi | |
| WO-52166 | Silicone seal cord, 8 mm | 18 Oct | 22 Oct | Partially completed | Elias Haddad | |
| WO-58888 | EPDM gasket sheet, 3 mm | 29 Oct | 04 Nov | Released | Devika Rao | |
| WO-86723 | Nitrile O-ring, 25 mm ID | 23 Oct | 31 Oct | In progress | Tomas Rivera |
Independently accepts dealer orders and owns commercial master and exception review.
This is the first screen this role sees.
Delivery routes · Sales Manager
| Route number | Warehouse | Planned start | Planned end | Status | Assigned operator | |
|---|---|---|---|---|---|---|
| DR-92902 | Cedar Park distribution center | 29 Oct | 31 Oct | Released | Lucia Bianchi | |
| DR-76772 | Mill Road raw material store | 11 Oct | 14 Oct | In progress | Peter Novak | |
| DR-34839 | Riverside finished goods depot | 31 Oct | 05 Nov | Exception | Lucia Bianchi | |
| DR-46902 | Riverside finished goods depot | 03 Nov | 12 Nov | Released | Devika Rao | |
| DR-48025 | Riverside finished goods depot | 20 Oct | 29 Oct | In progress | Hana Mori |
Prepares dealer offers and orders and follows accepted delivery commitments.
This is the first screen this role sees.
Sales orders · Sales Representative
Maintains authenticated users and technical configuration without commercial, stock or finance decision authority.
Compare promised quantities, actual movements and posted balances.
This quarter
How far records got this quarter
| Stage | Reached | Step | |
|---|---|---|---|
| Draft | 39 | ||
| Submitted | 18 | 46% | |
| On hold | 12 | 67% | |
| Approved | 6 | 50% |
Sample totals per stage
Which accepted dealer quantities have shipped, been cancelled or remain due?
Which original promises were met by accepted delivery and which remain late or unresolved?
How much ordered supply was accepted against the original supplier promise?
Where is owned quantity and carrying value held by entity, warehouse, product and lot?
What actual work-in-progress cost supports completed output?
Which posted party balances remain open by due date and currency?
Which actual receipts and payments reconcile to bank evidence?
Do posted debits and credits balance for each entity and period?
See how Rubber ERP fits your kind of team.
Each stage of dealer order to cash names the role that acts and the status it records, so a change is never anonymous.
Each stage, the role that acts and the status it records
Ask Proto to prepare scoped work and show the evidence for human decisions.
Set up connections through ERP.AI and Proto workflows, with every change logged.
Every record lives in a table you can see, extend and export. Add fields or whole tables in Proto.
Browse all 97 tablesStart with one team and one process, then add the rest once the basics are running.
Select a legal entity, warehouse, product group and representative dealers and suppliers. Name commercial, warehouse and finance decision owners.
Review units, locations, prices, cost standards, terms, tax treatment, posting profiles and authority limits.
Reconcile stock, open orders, receivables, payables and bank positions to a single cutoff before applying the migration batch.
Submit and approve a dealer order, source a shortage, accept part of a receipt, ship part of the order, invoice and allocate actual cash.
Exercise a refused delivery, a count variance, a supplier bill mismatch and a period close with independent decisions.
$0per user
The base account and everyday work in the ERP.AI app are free, for every user.
| Usage | Per $1 |
|---|---|
| Record reads (list, filter, get) | 20,000 |
| Search or aggregate queries | 4,000 |
| Record writes | 4,000 |
| Imported or synced records | 200,000 |
| Workflow runs | 2,000 |
| AI agent runs | 2,000 |
| Scheduled jobs or webhooks | 20,000 |
| File uploads (MB) | 2,000 |
| CSV or PDF exports | 100 |
Click Get started, then use Proto to configure ERP for Rubber for your business. Begin with one entity, warehouse, a small product set and a representative dealer order that you can carry through receipt, delivery and billing.
Sales Manager independently reviews the accepted commercial revision. Finance Manager decides a required credit exception within its authority before the order can proceed.
Yes. Shipment and billing allocations retain the accepted line scope, so each partial delivery consumes only its eligible quantity and value.
Warehouse Operator records actual arrival. An independently confirmed acceptance identifies which portion can become usable stock; pending and rejected portions stay separate.
Product lot control, warehouse locations and stock positions keep owned quantity and custody state visible. Reservations and transfers retain their source and remaining quantity.
Bill of materials, routings, work orders, operation entries and production completions support bounded assembly, kitting and repacking.
The route plan holds stops and assignment. A delivery attempt and line result record what happened, including failed, refused and damaged quantities.
A return authorization bounds the original shipment or receipt. Physical movement and disposition are recorded separately from any credit or refund.
Customer invoice lines claim only eligible title-transferred, unbilled shipment scope at the accepted order value. Finance Manager reviews the prepared invoice before posting.
Cash applications and supplier payments retain their source amounts. Bank statement and provider outcomes establish actual settlement, while ambiguous responses remain for review.
Start free, then use Proto to change fields, steps and approvals before your team goes live.