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ERP + HRMS + Payroll · Available now

People operations and payroll in one employee record.

ERP + HRMS + Payroll brings recruiting, employee records, time, benefits, development and pay into a connected people operations workspace. A position and job requisition lead into applications, interviews and offers.

Start now Download Proto
  • No per-user fees
  • Manual work is free
  • Configure it in Proto
OverviewBenefit enrollments to review
ERP + HRMS + Payroll · Benefit enrollments

Benefit enrollments to review

Benefit enrollments in one list

New benefit enrollment
Benefit enrollments in view
6
Total employee contribution
3,360
EE
2
EE+Spouse
2
EE2
Vision care planBE-65330
640
03 Nov
Basic life coverageBE-19236
690
19 Oct
Add
EE+Spouse2
Basic life coverageBE-19987
120
18 Oct
Retirement savings planBE-32240
200
11 Oct
Add
EE+Child1
Enhanced medical planBE-30890
960
24 Oct
Add
Family1
Core medical planBE-53316
750
29 Oct
Add
Vision care planBenefit enrollments · BE-65330
EE
EmployeeOwen Fletcher
Effective from03 Nov
Effective to07 Nov
Employee contribution640
Employer contribution410
Review requisitionBE-65330 · Vision care plan

HR Business Partner reviews the opening; Finance confirms headcount outside plan.

Waiting for HR Business Partner
ApproveReturn
Example screen with sample data
Tables, ready to use
36
Saved views
16
Roles with set permissions
8
Reports and dashboards
8
Features

People and pay in one working record

Every feature works on the same records. Pick one to see the screen your team works in.

People records

A shared employee register connects positions, departments, managers, locations and employment events to the work that follows.

  • Organization
  • Person
  • History
  • Employees
  • Departments
  • Positions
  • Job titles
  • Locations
  • Pay grades
Explore people records
OverviewActive employees
ERP + HRMS + Payroll · People records

Active employees

Employees

New
Employee IDFirst nameLast nameDepartmentPositionManager
EMP-1042Nadia FaroukFaroukPeople operationsSenior recruiter seatOwen Fletcher
EMP-1057Ethan BellamyBellamyPeople operationsCustomer success lead seatHana Mori
EMP-1071Leila HaddadHaddadSalesPayroll specialist seatHana Mori
EMP-1084Arjun MehtaMehtaSalesSenior recruiter seatHana Mori
EMP-1093Camila TorresTorresComplianceFinance analyst seatMarcus Adeyemi
6 of 6 records
EMP-1042Employees · EMP-48369
Active
First nameNadia Farouk
Last nameFarouk
DepartmentPeople operations
PositionSenior recruiter seat
ManagerOwen Fletcher
Example screen with sample data
Process

From opening to pay statement

From hiring request to pay statement ships ready to use. 3 steps need a named approval before the work moves on: Review requisition (HR Business Partner), Approve offer (HR Business Partner) and Review payroll (Hiring Manager).

Drag a card to another stage, or focus it and use the arrow keys. It updates to match the stage.

  1. Open a position

    Set the seat, department and pay grade.

    Vision care planBE-65330 · HR Business Partner
    Open a positionBy HR Business Partner

  2. Review requisition

    Check the headcount and owner before recruiting.

    Vision care planBE-65330 · HR Business Partner
    Review requisitionBy HR Business Partner
    ApprovalHR Business Partner reviews the opening; Finance confirms headcount outside plan.

  3. Interview candidates

    Keep recommendations with each application.

    Vision care planBE-65330 · Recruiter
    Interview candidatesBy Recruiter

  4. Approve offer

    Review salary, position and start date.

    Vision care planBE-65330 · HR Business Partner
    Approve offerBy HR Business Partner
    ApprovalHR Business Partner reviews in-band salary; CHRO / VP People decides out-of-band salary.

  5. Record the employee

    Link the hire to a manager and pay calendar.

    Vision care planBE-65330 · HR Business Partner
    Record the employeeBy HR Business Partner

  6. Review payroll

    Compare run totals with employee statements.

    Vision care planBE-65330 · Hiring Manager
    Review payrollBy Hiring Manager
    ApprovalThe assigned payroll reviewer decides after checking statements.

Start with Hiring to employee

Inside a record

Connect payment, tax and learning results

Open any benefit enrollment to see the roles that work on it, its process stages and its approvals on one page.

  1. 1
    Record details

    Employee, Effective from, Effective to and Employee contribution.

  2. 2
    Linked records

    Records linked to this benefit enrollment.

  3. 3
    Who works on it

    Employee, Payroll Admin and HR Business Partner, each with their own permissions.

  4. 4
    Process stages

    Every status change, in order.

  5. 5
    Approvals

    Review requisition and Approve offer, with who decides.

Benefit enrollments to reviewVision care plan
ERP + HRMS + Payroll · Benefit enrollments

Vision care plan

EE

Log activity
1
Record details
EmployeeOwen Fletcher
Effective from03 Nov
Effective to07 Nov
Employee contribution640
3

Who works on it

  • EmployeeManage Goals, leave requests, time entries, Timesheets
  • Payroll AdminManage pay statement lines, pay statements, payroll calendars…
  • HR Business PartnerManage Employees, employment history, Goals, performance…
5

Approvals

  • Review requisitionHR Business Partner
    Approved
  • Approve offerHR Business Partner
    Waiting
Example screen with sample data
Approvals

Named decisions at each handoff

OverviewApprovals
ERP + HRMS + Payroll · Overview

Approvals

Signed in as HR Business Partner

Waiting for you

4 To review1 Overdue2 Decided todayOnly mine
0 selectedApproveReturn
  • LR-41239Parental leave
    Requested by Salma Idris
    Submitted3dActions
  • LR-85046Jury service leave
    Requested by Hana Mori
    Submitted2dActions
  • LR-33383Personal day
    Requested by Theo Laurent
    Submitted4dActions
  • LR-43360Bereavement leave
    Requested by Camila Torres
    Submitted5dActions

Who approves what

DecisionApprover
Review requisitionCheck the headcount and owner before recruiting.HR Business Partner
Approve offerReview salary, position and start date.HR Business Partner
Review payrollCompare run totals with employee statements.Hiring Manager
3 approval rules · set per role in Proto
Example screen with sample data
Who can approve what
Roles

A workspace for each role

Everyone opens ERP + HRMS + Payroll to the work that is theirs. Pick a role to see what it starts with.

Employee

Self-service record entry on leave, timesheets and goals; read-only on pay, benefits and performance.

This is the first screen this role sees.

OverviewBenefit enrollments to review

Benefit enrollments to review

Benefit enrollments · Employee

EE2
Vision care planBE-65330
640
03 Nov
Basic life coverageBE-19236
690
19 Oct
Add
EE+Spouse2
Basic life coverageBE-19987
120
18 Oct
Retirement savings planBE-32240
200
11 Oct
Add
EE+Child1
Enhanced medical planBE-30890
960
24 Oct
Add
Family1
Core medical planBE-53316
750
29 Oct
Add
Example screen with sample data

Roles and permissions

Reports

Trace every period to its records

Answer workforce, recruiting, leave, pay, benefits and learning questions from the connected records.

Overview
ERP + HRMS + Payroll · Overview

ERP + HRMS + Payroll dashboard

This quarter

Leave requests in view
6
Submitted
6

Benefit enrollments by status

How far records got this quarter

StageReachedStep
Pending44
Active2045%
Waived1050%
Terminated770%

Employee contribution by status

Sample totals per stage

10.0k0
9.0kPending
10.0kActive
6.0kWaived
8.0kTerminated
Example screen with sample data
  1. 01Workforce by department

    Group active employees by department and position.

  2. 02Recruiting pipeline

    Compare application stages by requisition and recruiter.

  3. 03Offer decisions

    Review offer status, proposed salary and position.

  4. 04Leave by type

    Review submitted and approved requests by leave type and date range.

  5. 05Timesheet hours

    Sum hours by employee, period and entry category.

  6. 06Payroll register

    Compare gross, deductions and net pay by run and employee.

  7. 07Benefit enrollment

    Compare plan, coverage tier and employee and employer contributions.

  8. 08Training validity

    List course completion and expiration by employee.

All reports and dashboards

Who it's for

Fit your locations and pay groups

See how ERP + HRMS + Payroll fits your kind of team.

Multi-location services

Keep people, time and pay aligned when teams work across several locations and departments.

Growing employers

Connect approved hiring needs to candidate decisions, accepted offers and the first employee record.

Multi-country teams

Organize employees, benefits and payroll by entity, country, currency and jurisdiction.

Controls

Review dates, amounts and decisions

Each stage, from hiring request to pay statement, names the role that acts and the status it records, so a change is never anonymous.

OverviewFrom hiring request to pay statement
ERP + HRMS + Payroll · Process

From hiring request to pay statement

Each stage, the role that acts and the status it records

Process stages
10
Approval steps
3
Roles involved
6
Tables touched
12
Open a position
HR Business Partner
StatusPlanned → Open
RecordsDepartments, Job titles, Pay grades
Review requisitionApproval
HR Business Partner, Recruiter
StatusPending approval → Approved
Approve offerApproval
HR Business Partner, CHRO / VP People, Recruiter
StatusPending approval → Approved
RecordsPay grades, Positions, Offers
From hiring request to pay statement
  1. Start
    Open a positionPlanned → Open
    Departments
  2. Approval
    Review requisitionPending approval → Approved
    HR Business Partner
  3. Approval
    Approve offerPending approval → Approved
    Pay grades
  4. Step
    Review leave and timeSubmitted → Approved
    Timesheets
  5. Step
    Prepare payrollDraft → Calculating → pending approval
    Employees
Example screen with sample data

See each stage in detail

AI agent

Prepare the work with Proto

Use Proto to prepare configuration and checks while your team owns employee and payroll decisions.

It can

  • HR Business Partner: Compare an employee transfer with the destination position, manager and dated history.
  • Recruiter: Gather the requisition, application, interview recommendations and offer for review.
  • Payroll Admin: Trace a run total to employee statements and line items, and flag differences for investigation.
  • L&D Admin: List training records marked expiring soon with employee and course context.

Stays with a person

  • A person makes the salary, leave, timesheet and pay-run decisions.
  • External payment and filing results need confirmation from the connected systems.
  • Restrict access to national identifiers, compensation and dependent details according to your role policy.

Set up an agent

Integrations

Connects to the tools you use

Set up connections through ERP.AI and Proto workflows, with every change logged.

  • ERP + HRMS + Payroll
  • Payment system
  • Tax authority
  • Learning system
  • Identity service
Data model

Your data, in tables you can change

Every record lives in a table you can see, extend and export. Add fields or whole tables in Proto.

Browse all 36 tables
36tables
  • People records8
  • Recruiting8
  • Time and leave6
  • Payroll9
  • Benefits5
  • Development7
Implementation

Roll out one team at a time

Start with one team and one process, then add the rest once the basics are running.

  1. Map owners

    Agree who maintains people, recruiting, time, benefits, payroll and learning records and who makes each approval decision.

  2. Prepare references

    Set up departments, positions, locations, pay grades, leave types, plans and payroll calendars.

  3. Load employees

    Check employee identity, manager, position, country, currency and calendar on a representative group.

  4. Rehearse work

    Run one requisition and offer, one leave request and timesheet, and one payroll period with employee statements.

  5. Verify outcomes

    Compare decisions, statement lines, payment confirmation and filing acknowledgement before expanding scope.

Read the implementation plan

Pricing

$0per user

The base account and everyday work in the ERP.AI app are free, for every user.

  • No per-user or per-seat fees
  • Viewing, editing, approving and exporting records in the app is free
  • Pay only for machine work: API calls, imports, workflows and AI agents
  • Prepaid credits from $5. Purchased credits never expire

Pricing details

Machine work rate card Included per $1 of credit

Machine work rate card
UsagePer $1
Record reads (list, filter, get)20,000
Search or aggregate queries4,000
Record writes4,000
Imported or synced records200,000
Workflow runs2,000
AI agent runs2,000
Scheduled jobs or webhooks20,000
File uploads (MB)2,000
CSV or PDF exports100
FAQ

Questions, answered

Scope, rollout and pricing for ERP + HRMS + Payroll.

All questions
How do I get started?

Click Get started, then use Proto to configure ERP + HRMS + Payroll for your business. Begin with one entity, one payroll calendar and a representative employee group.

Which record is the employee source?

The employee record holds the current worker, manager, department, position and payroll calendar. Employment history keeps dated changes.

How does a vacancy reach an offer?

A position supports a requisition. Candidates apply through application records, interviewers record feedback, and an offer holds salary, position and start date for review.

Who enters leave and time?

Employee enters leave requests, timesheets and time entries. The assigned reviewer checks the request or sheet before recording a decision.

How do I see the pay behind a run?

Open the run, then inspect its employee statements and the earning, deduction, tax and employer lines beneath each statement.

Can employees see their pay statements?

Employee can read pay statements. Check one employee account against its own statement during setup.

How are benefit choices tracked?

A benefit enrollment links a worker to a plan with coverage tier, effective dates, contribution amounts and status.

Where are reviews and training kept?

Performance reviews record cycle, subject, reviewer and rating. Course enrollments and training records hold learning assignment and completion.

What confirms payment and tax filing?

Use confirmation from the payment system and the relevant tax authority, then retain the filing reference and dates with the records.

Set up ERP + HRMS + Payroll your way.

Start free, then use Proto to change fields, steps and approvals before your team goes live.

Start now Download Proto

How to get started

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