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Food Truck POS & Route Planner
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Food Truck POS & Route Planner · Available now

Keep each stop order and shift decision in view.

Food Truck POS & Route Planner runs the order and service record for a food operation working across named stops. The team keeps organizations, route stops, people, active menu items and approved recipes together.

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  • No per-user fees
  • Manual work is free
  • Configure it in Proto
OverviewOpen Stop Orders
Food Truck POS & Route Planner · Stop orders

Open Stop Orders

Stop orders in one list

New stop order
Stop orders in view
6
Total net amount USD
2,340
Accepted
2
Preparing
2
Accepted2
Breakfast order at Willow SquareCivic Center east curb
240
27 Oct
Pickup order for Garden OfficesGarden Offices pickup bay
590
02 Nov
Add
Preparing2
Lunch order at Harbor MarketGarden Offices pickup bay
330
13 Oct
Dinner order at Sunset PierDepot Plaza transit stop
220
15 Oct
Add
Ready2
Three bowls at Civic CenterNorth Park weekend market
280
20 Oct
Campus lunch order for twoDepot Plaza transit stop
680
11 Oct
Add
Breakfast order at Willow SquareStop orders · SO-95959
Accepted
Serve at27 Oct
OwnerMateo Cruz
CounterpartyCivic Center east curb
Net amount USD240
Review ticketSO-95959 · Breakfast order at Willow Square

Shift Supervisor approves, rejects or returns the submitted ticket revision before release.

Waiting for Shift Supervisor
ApproveReturn
Example screen with sample data
Tables, ready to use
18
Saved views
14
Roles with set permissions
8
Reports and dashboards
8
Features

See the work at each stop

Every feature works on the same records. Pick one to see the screen your team works in.

Route stops and teams

Keep each serving destination and responsible team member attached to the order.

  • Organization
  • Destination
  • Owner
  • Organizations
  • Route stops
  • Team members
  • Users
  • Stop orders
Explore route stops and teams
OverviewActive Route Stops
Food Truck POS & Route Planner · Route stops and teams

Active Route Stops

Route stops

New
CodeNameAddressContact nameEligibility noteOrganization
WILLOW-AMWillow Square morning stop18 Willow SquareMila GrantBreakfast permit starts at 7 a.m.Northline Food Ventures
HARBOR-LUNCHHarbor Market lunch stop245 Harbor Market RoadElias RahmanMarket stall reserved weekdaysSunset Cart Collective
CIVIC-EASTCivic Center east curb77 Civic Center DriveRina CostaUse east curb loading zoneRiverloop Street Eats
GARDEN-PICKGarden Offices pickup bay430 Garden Office WayJorge BennettPickup bay access requires passMaple Road Kitchens
SUNSET-PMSunset Pier evening stop9 Sunset PierAmina ChenQuiet generator after sunsetNorthline Food Ventures
6 of 6 records
WILLOW-AMRoute stops · RS-49236
NameWillow Square morning stop
Address18 Willow Square
Contact nameMila Grant
Eligibility noteBreakfast permit starts at 7 a.m.
OrganizationNorthline Food Ventures
Example screen with sample data
Process

From order to served portions

Stop order to served shift ships ready to use. One step needs a named approval before the work moves on: Review ticket (Shift Supervisor).

Drag a card to another stage, or focus it and use the arrow keys. It updates to match the stage.

  1. Prepare stop

    Choose the active destination and responsible team for the serving shift.

    Breakfast order at Willow SquareSO-95959 · Operations Manager
    Prepare stopBy Operations Manager

  2. Accept order

    Check menu, portions, allergens and serving capacity before accepting the priced order.

    Breakfast order at Willow SquareSO-95959 · Order Taker
    Accept orderBy Order Taker

  3. Submit ticket

    Send the current ticket revision and supporting details for supervisor review.

    Breakfast order at Willow SquareSO-95959 · Kitchen Lead
    Submit ticketBy Kitchen Lead

  4. Review ticket

    The shift supervisor decides the submitted revision before kitchen release.

    Breakfast order at Willow SquareSO-95959 · Shift Supervisor
    Review ticketBy Shift Supervisor
    ApprovalShift Supervisor approves, rejects or returns the submitted ticket revision before release.

  5. Prepare portions

    Use the approved recipe and record actual preparation and ingredient movements.

    Breakfast order at Willow SquareSO-95959 · Kitchen Lead
    Prepare portionsBy Kitchen Lead

  6. Serve and reconcile

    Record served portions, verify provider evidence and resolve receipts against actual effects.

    Breakfast order at Willow SquareSO-95959
    Serve and reconcile

Start with Accept a stop order

Inside a record

Keep provider evidence with the order

Open any stop order to see its line tickets, the roles that work on it, its process stages and its approvals on one page.

  1. 1
    Record details

    Serve at, Owner, Counterparty and Net amount USD.

  2. 2
    Line tickets

    Each line is linked to this stop order.

  3. 3
    Who works on it

    Admin, Order Taker and Service Lead, each with their own permissions.

  4. 4
    Process stages

    Every status change, in order.

  5. 5
    Approvals

    Review ticket, with who decides.

Open Stop OrdersBreakfast order at Willow Square
Food Truck POS & Route Planner · Stop orders

Breakfast order at Willow Square

Civic Center east curb · Accepted

Log activity
1
Record details
Serve at27 Oct
OwnerMateo Cruz
CounterpartyCivic Center east curb
Net amount USD240
2
Line tickets

Breakfast order at Willow Square

StatusRevisionTable code
Submitted520WIN-01
Submitted140WIN-02
Submitted210PICK-03
Line tickets
6
Total revision
2,470
3

Who works on it

  • AdminManage Organizations, team members, Users
  • Order TakerManage stop orders, stop order lines
  • Service LeadManage stop orders, stop fulfillment events
5

Approvals

  • Review ticketShift Supervisor
    Approved
Example screen with sample data
Approvals

Give ticket release a clear decision

Shift Supervisor reviews submitted ticket revisions and corrections before release.

OverviewApprovals
Food Truck POS & Route Planner · Overview

Approvals

Signed in as Shift Supervisor

Waiting for you

4 To review1 Overdue2 Decided todayOnly mine
0 selectedApproveReturn
  • LT-45083WIN-01
    HANDOFF-260615Requested by Admin
    Submitted0dActions
  • LT-50284WIN-02
    HANDOFF-260616Requested by Admin
    Submitted2dActions
  • LT-11309PICK-03
    HANDOFF-260617Requested by Admin
    Submitted4dActions
  • LT-83325GRILL-01
    HANDOFF-260618Requested by Admin
    Submitted4dActions

Who approves what

DecisionApprover
Review ticketThe shift supervisor decides the submitted revision before kitchen release.Shift Supervisor
Approve line ticketsShift Supervisor
2 approval rules · set per role in Proto
Example screen with sample data
Who can approve what
Roles

A workspace for each role

Everyone opens Food Truck POS & Route Planner to the work that is theirs. Pick a role to see what it starts with.

Admin

Maintains organization, staff and access settings for the operation.

  • Manage Organizations, team members, Users
  • View stop orders, operation receipts

Roles and permissions

Reports

Explain service and exceptions

Read order, portion, ingredient and exception records together at shift review.

Overview
Food Truck POS & Route Planner · Overview

Food Truck POS & Route Planner dashboard

This quarter

Line tickets in view
6
Total guest count
155
Submitted
6

Stop orders by status

How far records got this quarter

StageReachedStep
Draft29
Accepted1552%
Preparing1173%
Ready873%

Net amount USD by status

Sample totals per stage

7.0k0
4.0kDraft
7.0kAccepted
4.0kPreparing
7.0kReady
4.0kServed
Example screen with sample data
  1. 01Orders by serving stop

    Show order status, serving time and net amount by destination.

  2. 02Requested versus served portions

    Compare requested and served portions on each line under its order.

  3. 03Order review decisions

    Show source revision, decision, reviewer and decision time under each order.

  4. 04Ingredient movement history

    List signed quantities, units and occurrence times by ingredient.

  5. 05Recipe approval register

    Show product, recipe code, revision, effective date and approval state.

  6. 06Payment evidence register

    Show provider references, event types, amounts and verification state by order.

  7. 07Operation exception aging

    Show pending, failed and review-needed receipts by occurrence time and parent order.

  8. 08Fulfillment event trail

    Show allocation through return events, quantities and external event IDs by order.

All reports and dashboards

Who it's for

Fit the way your stops operate

See how Food Truck POS & Route Planner fits your kind of team.

Food truck lunch service

Run an order-led lunch shift at recurring venues with clear kitchen and service handoffs.

Catered venue stops

Keep group serving details, ticket decisions and actual portions tied to each venue order.

Multi-stop food operations

Keep organizations, serving destinations and shift exceptions clear across stops.

Controls

Review the current revision

Each stage of stop order to served shift names the role that acts and the status it records, so a change is never anonymous.

OverviewStop order to served shift
Food Truck POS & Route Planner · Process

Stop order to served shift

Each stage, the role that acts and the status it records

Process stages
12
Approval steps
1
Roles involved
7
Tables touched
12
Accept order
Order Taker
StatusDraft → Accepted
RecordsOperation receipts, Products
Submit ticket
Kitchen Lead
StatusDraft → Submitted
RecordsLine tickets
Review ticketApproval
Shift Supervisor
StatusSubmitted → Approved
RecordsReview decisions
Stop order to served shift
  1. Start
    Accept orderDraft → Accepted
    Operation receipts
  2. Step
    Submit ticketDraft → Submitted
    Line tickets
  3. Approval
    Review ticketSubmitted → Approved
    Review decisions
  4. Step
    Release kitchen scopeApproved → Completed
    Kitchen Lead
  5. Step
    Prepare portionsAccepted → Preparing
    Ingredient movements
Example screen with sample data

See each stage in detail

AI agent

Prepare the shift with Proto

Ask Proto to prepare shift views and evidence for the people who make decisions.

It can

  • Order Taker: Show open orders at today's selected stop and flag missing serving context before acceptance.
  • Kitchen Lead: Gather the approved recipe revision, line portions and ticket decision for a pending preparation.
  • Shift Supervisor: Summarize the submitted ticket revision, parent order and attached evidence for review.
  • Operations Manager: Compare a pending receipt with its parent order, decisions and linked effects for reconciliation.

Stays with a person

  • People retain acceptance, independent approval, service confirmation, refund review and exception resolution.
  • Proto can collect records and prepare a comparison, but the authorized person checks the source revision and actual evidence before a guarded action is completed.
  • A provider reference must be verified with its source. Review roles and plan the pilot.

Set up an agent

Integrations

Connects to the tools you use

Set up connections through ERP.AI and Proto workflows, with every change logged.

  • Food Truck POS & Route Planner
  • Payment provider
  • Fulfillment source
  • Identity
Data model

Your data, in tables you can change

Every record lives in a table you can see, extend and export. Add fields or whole tables in Proto.

Browse all 18 tables
18tables
  • Route stops and teams5
  • Menu and recipes6
  • Stop orders6
  • Kitchen tickets5
  • Preparation and service6
  • Payments and corrections6
  • Shift review and evidence6
Implementation

Roll out one team at a time

Start with one team and one process, then add the rest once the basics are running.

  1. Set the operating context

    Add the organization, team members and active route stop for the pilot. Confirm its time zone, contact and eligibility note.

  2. Prepare the menu

    Add active products, ingredients, allergen declarations and an approved recipe revision with quantities and units.

  3. Run the shift

    Accept a feasible stop order, submit a ticket, obtain independent review, prepare portions and record actual service.

  4. Check exceptions

    Rehearse a returned ticket, partial service, a refund with provider evidence and a pending operation receipt.

  5. Expand carefully

    Add stops, products and staff after the pilot orders and evidence reconcile.

Read the implementation plan

Pricing

$0per user

The base account and everyday work in the ERP.AI app are free, for every user.

  • No per-user or per-seat fees
  • Viewing, editing, approving and exporting records in the app is free
  • Pay only for machine work: API calls, imports, workflows and AI agents
  • Prepaid credits from $5. Purchased credits never expire

Pricing details

Machine work rate card Included per $1 of credit

Machine work rate card
UsagePer $1
Record reads (list, filter, get)20,000
Search or aggregate queries4,000
Record writes4,000
Imported or synced records200,000
Workflow runs2,000
AI agent runs2,000
Scheduled jobs or webhooks20,000
File uploads (MB)2,000
CSV or PDF exports100
FAQ

Questions, answered

Scope, rollout and pricing for Food Truck POS & Route Planner.

All questions
How do I get started?

Click Get started, then use Proto to configure Food Truck POS & Route Planner for your business. Pilot one active stop, a small menu and a shift that includes order acceptance, ticket review, preparation, service and exception reconciliation.

How does an order reach the kitchen?

Order Taker accepts feasible menu and portion scope for a stop and serving time. Kitchen Lead submits the line ticket, and Shift Supervisor reviews its revision before release.

Can the kitchen use a changed recipe?

A recipe has a revision, effective date and approval state. The kitchen works from the approved revision for the released order scope. Review a later change separately.

How are allergens handled?

Ingredients and order lines carry allergen declarations. Check them while accepting the order and before preparation.

What if only part of an order was served?

The line keeps requested and served portions separately. Review the remaining scope before cancellation or compensation, and record waste separately.

Who approves a line ticket?

Shift Supervisor records an independent decision on the submitted revision with a reason. Release uses that reviewed revision.

How does a refund get checked?

Finance Reviewer verifies the provider's refund evidence, including its event ID, reference and amount, against the order. A request alone does not confirm the provider result.

What happens after a failed operation?

Open the operation receipt from the Shift Operations exception queue. Compare its expected revision and linked effects with actual records before resolving it.

Can we serve several destinations?

Keep each active destination as a route stop under the correct organization. Assign each order an owner and serving time, then review open work by stop.

What drives the cost?

Review the current pricing and scope imports, integrations and agent activity for the planned shift.

Set up Food Truck POS & Route Planner your way.

Start free, then use Proto to change fields, steps and approvals before your team goes live.

Start now Download Proto

How to get started

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