Trading entities can owe each other for shared services, goods or allocations. Intercompany Reconciliation keeps the two sides of a charge in separate payable and receivable records, ties each side to its counterparty and ledger account, and gives finance a place to review the resulting balances.
Approval conditions
| Entry number | Entry date | Trading entity | Line debit total | Line credit total | Out of balance | |
|---|---|---|---|---|---|---|
| RJ-60235 | 14 Oct | Crestmere Holdings LLC | 400 | 160 | $0.00 | |
| RJ-63980 | 19 Oct | Crestmere Logistics LLC | 130 | 400 | $125.40 | |
| RJ-33362 | 21 Oct | Crestmere Canada Ltd. | 820 | 370 | $78.25 | |
| RJ-29542 | 10 Oct | Crestmere East Services LLC | 270 | 760 | $1,204.00 | |
| RJ-15603 | 20 Oct | Crestmere West Operations LLC | 460 | 680 | $39.99 |
Controller decides whether the pending payable is approved.
Every feature works on the same records. Pick one to see the screen your team works in.
Keep the trading entity and counterparty behind every intercompany charge clear.
Intercompany payables
Prepare a received intercompany charge and record its approval decision.
Intercompany payables
| Payable number | Payable trading partner | Trading entity | Total amount | Status | |
|---|---|---|---|---|---|
| IP-85026 | Crestmere Holdings LLC | Crestmere Canada Ltd. | 430 | Pending Approval | |
| IP-74515 | Crestmere West Operations LLC | Crestmere East Services LLC | 60 | Pending Approval | |
| IP-31053 | Crestmere Europe Ltd. | Crestmere Canada Ltd. | 150 | Pending Approval | |
| IP-95580 | Crestmere Europe Ltd. | Crestmere Manufacturing LLC | 490 | Pending Approval | |
| IP-82287 | Crestmere Manufacturing LLC | Crestmere Logistics LLC | 500 | Pending Approval |
Issue a charge to another entity and follow the open counterparty balance.
Intercompany receivables
| Receivable number | Receivable trading partner | Due date | Balance due | Status | |
|---|---|---|---|---|---|
| IR-78708 | Crestmere East Services LLC | 22 Oct | $12,840.00 | Overdue | |
| IR-57488 | Crestmere Logistics LLC | 29 Oct | $8,420.50 | Overdue | |
| IR-29199 | Crestmere Manufacturing LLC | 19 Oct | $3,115.75 | Overdue | |
| IR-84622 | Crestmere Europe Ltd. | 02 Nov | $21,600.00 | Overdue | |
| IR-62861 | Crestmere West Operations LLC | 25 Oct | $6,980.20 | Overdue |
Schedule money movement and compare linked payables and receivables.
Settlements
| Settlement number | Intercompany payable | Intercompany receivable | Bank reference | Status | |
|---|---|---|---|---|---|
| STT-72110 | West operations shared service charge | Logistics recharge to East | WIRE-2026-10418 | Released | |
| STT-43257 | West operations shared service charge | Freight allocation to Logistics | ACH-2026-09277 | Released | |
| STT-53520 | Canada inventory transfer payable | Inventory transfer to Canada | WIRE-2026-10109 | Released | |
| STT-40360 | Holdings management fee payable | Logistics recharge to East | ACH-2026-08315 | Released | |
| STT-37249 | Manufacturing equipment recharge | Inventory transfer to Canada | WIRE-2026-10234 | Released |
Review journal lines and period balances behind intercompany work.
Reconciliation periods
| Period name | Start date | End date | Status | |
|---|---|---|---|---|
| September 2026 close | 20 Oct | 25 Oct | Open | |
| October 2026 close | 28 Oct | 03 Nov | Open | |
| August 2026 close | 21 Oct | 30 Oct | Open | |
| July 2026 close | 15 Oct | 20 Oct | Open | |
| Q3 2026 true-up | 01 Nov | 03 Nov | Open |
Trace who decided, what ran and which documents support a reconciliation.
Intercompany payables
| Payable number | Trading entity | Payable trading partner | Due date | Balance due | Status | |
|---|---|---|---|---|---|---|
| IP-96367 | Crestmere West Operations LLC | Crestmere Europe Ltd. | 12 Oct | $12,840.00 | Draft | |
| IP-62792 | Crestmere West Operations LLC | Crestmere Canada Ltd. | 16 Oct | $8,420.50 | Pending Approval | |
| IP-82866 | Crestmere Canada Ltd. | Crestmere Holdings LLC | 12 Oct | $3,115.75 | Approved | |
| IP-93801 | Crestmere Canada Ltd. | Crestmere Logistics LLC | 23 Oct | $21,600.00 | Scheduled | |
| IP-19378 | Crestmere East Services LLC | Crestmere Holdings LLC | 13 Oct | $6,980.20 | Paid |
Charge to reconciliation review ships ready to use. One step needs a named approval before the work moves on: Approve payable (Controller).
Check entities, partners, lines and amounts on both sides.
Record the issue action and move the draft charge to Sent.
Place the received charge in Controller's review queue.
Record Controller's decision with the guarded approval action.
Record the released movement and its action receipt.
Check account lines and totals before period review.
Open any reconciliation journal to see the roles that work on it, its process stages and its approvals on one page.
Entry date, Trading entity, Line debit total and Line credit total.
Records linked to this reconciliation journal.
Senior Accountant, Controller and External Auditor, each with their own permissions.
Every status change, in order.
Approve payable, with who decides.
Crestmere Holdings LLC · Draft
Signed in as Controller
| Decision | Approver | |
|---|---|---|
| Approve payableRecord Controller's decision with the guarded approval action. | Controller | |
| Approve intercompany payables | Controller |
Everyone opens Intercompany Reconciliation to the work that is theirs. Pick a role to see what it starts with.
Maintains access, trading entity setup and reference data.
Prepares intercompany charges and routes them for a decision.
This is the first screen this role sees.
Intercompany payables · Payables Accountant
Issues intercompany receivables and follows outstanding balances.
This is the first screen this role sees.
Intercompany receivables · Receivables Accountant
Schedules and releases linked intercompany settlements.
This is the first screen this role sees.
Settlements · Settlement Analyst
Reviews paired charges and prepares reconciliation journals.
This is the first screen this role sees.
Reconciliation journals · Senior Accountant
| Entry number | Entry date | Trading entity | Line debit total | Line credit total | Out of balance | |
|---|---|---|---|---|---|---|
| RJ-60235 | 14 Oct | Crestmere Holdings LLC | 400 | 160 | $0.00 | |
| RJ-63980 | 19 Oct | Crestmere Logistics LLC | 130 | 400 | $125.40 | |
| RJ-33362 | 21 Oct | Crestmere Canada Ltd. | 820 | 370 | $78.25 | |
| RJ-29542 | 10 Oct | Crestmere East Services LLC | 270 | 760 | $1,204.00 | |
| RJ-15603 | 20 Oct | Crestmere West Operations LLC | 460 | 680 | $39.99 |
Decides payable approval and reviews period readiness.
This is the first screen this role sees.
Reconciliation journals · Controller
| Entry number | Entry date | Trading entity | Line debit total | Line credit total | Out of balance | |
|---|---|---|---|---|---|---|
| RJ-60235 | 14 Oct | Crestmere Holdings LLC | 400 | 160 | $0.00 | |
| RJ-63980 | 19 Oct | Crestmere Logistics LLC | 130 | 400 | $125.40 | |
| RJ-33362 | 21 Oct | Crestmere Canada Ltd. | 820 | 370 | $78.25 | |
| RJ-29542 | 10 Oct | Crestmere East Services LLC | 270 | 760 | $1,204.00 | |
| RJ-15603 | 20 Oct | Crestmere West Operations LLC | 460 | 680 | $39.99 |
Reads the decision and operation trail for a selected period.
Answer which charges, movements and decisions still need finance attention.
This quarter
How far records got this quarter
| Stage | Reached | Step | |
|---|---|---|---|
| Draft | 30 | ||
| Posted | 16 | 53% | |
| Reversed | 8 | 50% |
Sample totals per stage
List pending payables by trading entity, partner and amount.
Compare due dates, outstanding balances and overdue status by counterparty.
Compare due dates and balances due across open payables.
Trace scheduled and released settlements to bank references and linked charges.
Compare debit and credit totals and the out-of-balance result by journal.
Group journals and their lines under each reconciliation period.
Review decisions, reviewers, subjects and sign-off dates.
Review operation receipts by type, actor and result.
See how Intercompany Reconciliation fits your kind of team.
Review shared service charges between a parent and its operating entities.
Keep cross-border entity identity and settlement evidence in the review trail.
Keep partner charges and decision authority clear across a mixed entity group.
Each stage of charge to reconciliation review names the role that acts and the status it records, so a change is never anonymous.
Each stage, the role that acts and the status it records
Use Proto to prepare records and bring exceptions to the right person.
Set up connections through ERP.AI and Proto workflows, with every change logged.
Every record lives in a table you can see, extend and export. Add fields or whole tables in Proto.
Browse all 17 tablesStart with one team and one process, then add the rest once the basics are running.
Choose the first trading entity pair, period, charge type and owners for each finance decision.
Check entity codes, partner records, ledger accounts, team assignments and sign-off limits.
Bring in a small set of paired charges, their lines, settlement references and supporting files.
Issue a receivable, approve a payable and release a settlement through their native actions; inspect decisions and receipts.
Compare charge balances, bank references and journal lines with the owning systems before expanding the scope.
$0per user
The base account and everyday work in the ERP.AI app are free, for every user.
| Usage | Per $1 |
|---|---|
| Record reads (list, filter, get) | 20,000 |
| Search or aggregate queries | 4,000 |
| Record writes | 4,000 |
| Imported or synced records | 200,000 |
| Workflow runs | 2,000 |
| AI agent runs | 2,000 |
| Scheduled jobs or webhooks | 20,000 |
| File uploads (MB) | 2,000 |
| CSV or PDF exports | 100 |
Click Get started, then use Proto to configure Intercompany Reconciliation for your business. Pilot one trading entity pair, one period, one paired charge and one linked settlement before bringing in the wider group.
Controller reviews the pending charge and uses the payable approval action. The action records a sign-off decision and operation receipt with the guarded status change.
Receivables Accountant prepares a draft with partner, lines and amount, then uses the native issue action. The action records its receipt before the charge is marked Sent.
The charge headers retain the amount settled and balance due. A settlement links the movement to the payable or receivable so finance can review what remains.
Payment Pipeline shows the movement state. Treasury Payment Register includes the date, method, amount and bank reference for finance review.
Use the entity, counterparty, partner reference, amount and linked settlement records. Senior Accountant reviews differences before the period decision.
Keep the disputed charge visible to the payables desk, record the correction owner and return it for a new decision after the underlying details change.
Evidence records hold a link to a document and the parent record it supports. The team can keep invoice, remittance, bank statement or approval material with the relevant charge or movement.
External Auditor can be given read access to charges, journals, decisions, receipts and evidence while the finance actions stay with their owners.
Start free, then use Proto to change fields, steps and approvals before your team goes live.