Receipt to reconciliation

See what was billed, what has actually been collected and which balances still need follow-up.

Step by step

Invoice issue Assistant

Validate scoped authority and freeze the issued lines, tax calculation and PDF before sending. Delivery attempts and hosted checkout creation retain the same invoice identity.
- Updates Invoices, Invoice lines, Payment links
Payment receipt Bookkeeper

Verify provider identity, signature, customer, amount and currency before accepting a receipt. Only a confirmed successful payment state contributes to collection; retain refunds, disputes and unsettled outcomes separately.
- Updates Payments, Payment links, Invoices
Collection follow-up Bookkeeper

Recheck the collectible balance immediately before a reminder. Skip paid or voided documents and retain delivery failures without duplicating payment or invoice effects.
- Updates Reminders, Invoices, Payments
Reporting and correction Owner / Admin

Reconcile billed, collected and outstanding amounts. Preserve correction history. Contractor tax workpapers require reviewed outgoing-payment evidence and a current filing-rule decision; customer receipts never supply that amount.
- Updates Invoices, Payments, Tax forms 1099sent

What Invoicing & Billing System enforces at each step.

Match confirmed receipts to the correct customer, currency and invoice; a checkout link or pending payment does not settle the balance.
Keep refunds, disputes and uncertain provider results visible until reconciled.
Recheck the amount still collectible before sending a reminder, so paid or voided invoices are skipped.

Assistant: Assistant works within the record, field and action scope below.
Bookkeeper: Bookkeeper works within the record, field and action scope below.
Owner / Admin: Owner / Admin works within the record, field and action scope below.

Start free, then use Proto to change fields, steps and approvals before your team goes live.