Receipt to reconciliation
See what was billed, what has actually been collected and which balances still need follow-up.
4 stages · 0 approvals
Roles and responsibilities
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Step 1Invoice issue
Invoice NumberClientIssue DateDue Date
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Step 2Payment receipt
Payment NumberInvoiceClientMethodACH
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Step 3Collection follow-up
InvoiceReminder TypeScheduled AtChannelOverdue Day7
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Step 4Reporting and correction
Invoice NumberClientAmount DueStatusViewed
Process steps
Follow the process from start to finish. Select a step to see who acts and what changes.
Invoice issue
Validate scoped authority and freeze the issued lines, tax calculation and PDF before sending. Delivery attempts and hosted checkout creation retain the same invoice identity.
Payment receipt
Verify provider identity, signature, customer, amount and currency before accepting a receipt. Only a confirmed successful payment state contributes to collection; retain refunds, disputes and unsettled outcomes separately.
Collection follow-up
Recheck the collectible balance immediately before a reminder. Skip paid or voided documents and retain delivery failures without duplicating payment or invoice effects.
Reporting and correction
Reconcile billed, collected and outstanding amounts. Preserve correction history. Contractor tax workpapers require reviewed outgoing-payment evidence and a current filing-rule decision; customer receipts never supply that amount.
Approvals and exception handling
0 approvals required in this process
- Match confirmed receipts to the correct customerCurrency and invoice; a checkout link or pending payment does not settle the balance.
- Keep refundsDisputes and uncertain provider results visible until reconciled.
- Recheck the amount still collectible before sending a reminder, so paid or voided invoices are skipped.
When the process needs attention
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exception
Payment receipt
Only a confirmed successful payment state contributes to collection; retain refunds, disputes and unsettled outcomes separately.
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reject
Collection follow-up
Skip paid or voided documents and retain delivery failures without duplicating payment or invoice effects.
Records and postings
| Stage | Records | Effect |
|---|---|---|
| 1 Invoice issue | InvoicesInvoiceLinesPaymentLinks | Validate scoped authority and freeze the issued lines, tax calculation and PDF before sending |
| 2 Payment receipt | PaymentsPaymentLinksInvoices | Verify provider identity, signature, customer, amount and currency before accepting a receipt |
| 3 Collection follow-up | RemindersInvoicesPayments | Recheck the collectible balance immediately before a reminder |
| 4 Reporting and correction | InvoicesPaymentsTaxForms1099Sent | Reconcile billed, collected and outstanding amounts |
Process reports
All reportsIncome Summary
Total invoiced, total collected, total outstanding, by month and by Client. Trailing-12-months with month-over-month delta. The Owner's daily landing report — answers "how much did I make this month and who hasn't paid me."
Aging Summary
Outstanding invoice balance bucketed by Current, 1–30 days overdue, 31–60, 61–90, 90+. Per Client. Lightweight aging — not the full dunning-band workout of a mid-market AR app, just enough to see who to chase.
Payment Methods Breakdown
Per period: amount collected by Method (Card, ACH, Check, Cash, Other) with total ProcessorFee and total NetDeposit. Used to compare Stripe / Square economics and to reconcile the bank deposit.
Sales Tax Collected
Review tax amounts attributed to collected invoice lines under the configured reporting basis. This report supports a separate reviewed filing process; it does not determine nexus or file returns.
Year-End 1099 Reconciliation
Compare reviewed outgoing-payment workpapers imported from accounting with recipient identity, applicable form type and external filing evidence. Incoming customer Payments are excluded.
Run by an agent
Agent support
Proto cannot supply a missing business approval, invent external payment or posting outcomes, or weaken the server permissions. Reviewed source records and configured integrations determine the available actions. Retain the result of each actual operation and investigate unsupported requirements before enabling automatic execution.
# Example after configuration
$ curl -fsSL https://www.erp.ai/skill.md | paste into your agent
› receipt to reconciliation · invoice issue on Invoices, InvoiceLines, PaymentLinks
✓ Validate scoped authority and freeze the issued lines, tax calculation and PDF before sending.
› receipt to reconciliation · payment receipt on Payments, PaymentLinks, Invoices
✓ Verify provider identity, signature, customer, amount and currency before accepting a receipt.
› receipt to reconciliation · collection follow-up on Reminders, Invoices, Payments
✓ Recheck the collectible balance immediately before a reminder.
› receipt to reconciliation · reporting and correction on Invoices, Payments, TaxForms1099Sent
✓ Reconcile billed, collected and outstanding amounts.
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