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ERP.AI Invoicing & Billing System

Invoicing & Billing System

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Modules

Clients and estimatesAgree the work and payment terms before creating an invoice. Invoice preparationPrepare invoices with clear lines, due dates and a preserved document history. Recurring billingManage retainers and repeat invoices from an explicit billing schedule.
Payments and reconciliationConnect customer receipts to invoices and check their actual payment outcome. Billable workBring approved expenses and recorded time into the right customer invoice. Collections and reportingFollow up on outstanding invoices with the right customer context.

Invoicing & Billing System

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Processes

Estimate to invoiceCarry the customer’s accepted scope, prices and tax treatment into a supported invoice. Recurring billing to collectionRun repeat billing on the agreed schedule and follow each invoice through confirmed collection.
Receipt to reconciliationSee what was billed, what has actually been collected and which balances still need follow-up. Billable work to invoiceTurn recorded time and reimbursable expenses into an invoice your customer can trace back to the work.

Invoicing & Billing System

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Pricing Questions and answers Get started
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Industries

Professional servicesConsultancies and independent specialists billing agreed work and reimbursable expenses. Retainer businessesAgencies and service providers invoicing repeat commitments.
Field service businessesSmall service teams capturing billable time and expenses away from the office.

Invoicing & Billing System

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Reference

Roles and permissionsGive each person the records and decisions their work requires. Reports and analyticsRead operational and financial results with their source context. Data modelSee the records and references behind the product.
AI and integrationsConnect the services that own the related business results. ImplementationConfigure the system around your business records and responsibilities. Proto configuration guideUse Proto to configure and maintain the same product described on this website.

Invoicing & Billing System

Start now
Pricing Questions and answers Get started
Build with Proto
All systems
Modules
Clients and estimatesAgree the work and payment terms before creating an invoice.Invoice preparationPrepare invoices with clear lines, due dates and a preserved document history.Recurring billingManage retainers and repeat invoices from an explicit billing schedule.Payments and reconciliationConnect customer receipts to invoices and check their actual payment outcome.Billable workBring approved expenses and recorded time into the right customer invoice.Collections and reportingFollow up on outstanding invoices with the right customer context.
Processes
Estimate to invoiceCarry the customer’s accepted scope, prices and tax treatment into a supported invoice.Recurring billing to collectionRun repeat billing on the agreed schedule and follow each invoice through confirmed collection.Receipt to reconciliationSee what was billed, what has actually been collected and which balances still need follow-up.Billable work to invoiceTurn recorded time and reimbursable expenses into an invoice your customer can trace back to the work.
Industries
Professional servicesConsultancies and independent specialists billing agreed work and reimbursable expenses.Retainer businessesAgencies and service providers invoicing repeat commitments.Field service businessesSmall service teams capturing billable time and expenses away from the office.
Reference
Roles and permissionsGive each person the records and decisions their work requires.Reports and analyticsRead operational and financial results with their source context.Data modelSee the records and references behind the product.AI and integrationsConnect the services that own the related business results.ImplementationConfigure the system around your business records and responsibilities.Proto configuration guideUse Proto to configure and maintain the same product described on this website.
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Invoicing & Billing System References
Reports and analytics2 of 6
  • Roles and permissions1 of 6
  • Reports and analytics2 of 6
  • Data model3 of 6
  • AI and integrations4 of 6
  • Implementation5 of 6
  • Proto configuration guide6 of 6

Reports and analytics

Read operational and financial results with their source context.

Income Summary

Total invoiced, total collected, total outstanding, by month and by Client. Trailing-12-months with month-over-month delta. The Owner's daily landing report — answers "how much did I make this month and who hasn't paid me."

Collections and reporting · View preview

Pending RemindersReminders
Clients and estimatesInvoice preparationRecurring billingPayments and reconciliationBillable workCollections and reporting
Scheduled
InvoiceReminder TypeScheduled AtChannelStatus
INV-77008DueSoon13 SepEmailScheduled
INV-29859OverdueDay722 SepEmailScheduled
INV-63256OverdueDay1412 SepEmailScheduled
INV-98524OverdueDay3025 SepEmailScheduled
INV-19978Manual28 SepEmailScheduled
INV-98228DueSoon23 SepEmailScheduled

Aging Summary

Outstanding invoice balance bucketed by Current, 1–30 days overdue, 31–60, 61–90, 90+. Per Client. Lightweight aging — not the full dunning-band workout of a mid-market AR app, just enough to see who to chase.

Collections and reporting · View preview

Pending RemindersReminders
Clients and estimatesInvoice preparationRecurring billingPayments and reconciliationBillable workCollections and reporting
Scheduled
InvoiceReminder TypeScheduled AtChannelStatus
INV-77008DueSoon13 SepEmailScheduled
INV-29859OverdueDay722 SepEmailScheduled
INV-63256OverdueDay1412 SepEmailScheduled
INV-98524OverdueDay3025 SepEmailScheduled
INV-19978Manual28 SepEmailScheduled
INV-98228DueSoon23 SepEmailScheduled

Payment Methods Breakdown

Per period: amount collected by Method (Card, ACH, Check, Cash, Other) with total ProcessorFee and total NetDeposit. Used to compare Stripe / Square economics and to reconcile the bank deposit.

Payments and reconciliation · View preview

Recent PaymentsPayments
Clients and estimatesInvoice preparationRecurring billingPayments and reconciliationBillable workCollections and reporting
StatusClearedRefundedDisputed
Cleared
PYM-87260CUS-118570 processor fee
PYM-25949CUS-063120 processor fee
Refunded
PYM-96285CUS-208520 processor fee
PYM-58814CUS-166880 processor fee
Disputed
PYM-69824CUS-074730 processor fee
PYM-51994CUS-067280 processor fee

Recurring Revenue Pipeline

Active RecurringSchedules with projected next 90 days of invoices (Frequency × Rate × OccurrencesRemaining). The MRR-style forward look for a retainer-heavy business.

Recurring billing · View preview

Active Recurring SchedulesRecurringSchedules
Clients and estimatesInvoice preparationRecurring billingPayments and reconciliationBillable workCollections and reporting
Active
Schedule NumberClientNameFrequencyStart DateEnd Date
RS-99029CUS-085Schedule 928Weekly16 Sep22 Sep
RS-43022CUS-119Schedule 768BiWeekly14 Sep17 Sep
RS-44035CUS-010Schedule 575Monthly21 Sep25 Sep
RS-64799CUS-237Schedule 645Quarterly13 Sep18 Sep
RS-80884CUS-066Schedule 756Annual25 Sep27 Sep
RS-29283CUS-197Schedule 676Weekly12 Sep20 Sep

Sales Tax Collected

Review tax amounts attributed to collected invoice lines under the configured reporting basis. This report supports a separate reviewed filing process; it does not determine nexus or file returns.

Collections and reporting · View preview

Pending RemindersReminders
Clients and estimatesInvoice preparationRecurring billingPayments and reconciliationBillable workCollections and reporting
Scheduled
InvoiceReminder TypeScheduled AtChannelStatus
INV-77008DueSoon13 SepEmailScheduled
INV-29859OverdueDay722 SepEmailScheduled
INV-63256OverdueDay1412 SepEmailScheduled
INV-98524OverdueDay3025 SepEmailScheduled
INV-19978Manual28 SepEmailScheduled
INV-98228DueSoon23 SepEmailScheduled

Year-End 1099 Reconciliation

Compare reviewed outgoing-payment workpapers imported from accounting with recipient identity, applicable form type and external filing evidence. Incoming customer Payments are excluded.

Collections and reporting · View preview

Pending RemindersReminders
Clients and estimatesInvoice preparationRecurring billingPayments and reconciliationBillable workCollections and reporting
Scheduled
InvoiceReminder TypeScheduled AtChannelStatus
INV-77008DueSoon13 SepEmailScheduled
INV-29859OverdueDay722 SepEmailScheduled
INV-63256OverdueDay1412 SepEmailScheduled
INV-98524OverdueDay3025 SepEmailScheduled
INV-19978Manual28 SepEmailScheduled
INV-98228DueSoon23 SepEmailScheduled

No reports are assigned to this role. Select Everyone to see all reports.

Working reports

Income Summary

Total invoiced, total collected, total outstanding, by month and by Client. Trailing-12-months with month-over-month delta. The Owner's daily landing report — answers "how much did I make this month and who hasn't paid me."

Explore Collections and reporting

Pending RemindersReminders
Clients and estimatesInvoice preparationRecurring billingPayments and reconciliationBillable workCollections and reporting
Scheduled
InvoiceReminder TypeScheduled AtChannelStatus
INV-77008DueSoon13 SepEmailScheduled
INV-29859OverdueDay722 SepEmailScheduled
INV-63256OverdueDay1412 SepEmailScheduled
INV-98524OverdueDay3025 SepEmailScheduled
INV-19978Manual28 SepEmailScheduled
INV-98228DueSoon23 SepEmailScheduled

Aging Summary

Outstanding invoice balance bucketed by Current, 1–30 days overdue, 31–60, 61–90, 90+. Per Client. Lightweight aging — not the full dunning-band workout of a mid-market AR app, just enough to see who to chase.

Explore Collections and reporting

Pending RemindersReminders
Clients and estimatesInvoice preparationRecurring billingPayments and reconciliationBillable workCollections and reporting
Scheduled
InvoiceReminder TypeScheduled AtChannelStatus
INV-77008DueSoon13 SepEmailScheduled
INV-29859OverdueDay722 SepEmailScheduled
INV-63256OverdueDay1412 SepEmailScheduled
INV-98524OverdueDay3025 SepEmailScheduled
INV-19978Manual28 SepEmailScheduled
INV-98228DueSoon23 SepEmailScheduled

Payment Methods Breakdown

Per period: amount collected by Method (Card, ACH, Check, Cash, Other) with total ProcessorFee and total NetDeposit. Used to compare Stripe / Square economics and to reconcile the bank deposit.

Explore Payments and reconciliation

Recent PaymentsPayments
Clients and estimatesInvoice preparationRecurring billingPayments and reconciliationBillable workCollections and reporting
StatusClearedRefundedDisputed
Cleared
PYM-87260CUS-118570 processor fee
PYM-25949CUS-063120 processor fee
Refunded
PYM-96285CUS-208520 processor fee
PYM-58814CUS-166880 processor fee
Disputed
PYM-69824CUS-074730 processor fee
PYM-51994CUS-067280 processor fee

Recurring Revenue Pipeline

Active RecurringSchedules with projected next 90 days of invoices (Frequency × Rate × OccurrencesRemaining). The MRR-style forward look for a retainer-heavy business.

Explore Recurring billing

Active Recurring SchedulesRecurringSchedules
Clients and estimatesInvoice preparationRecurring billingPayments and reconciliationBillable workCollections and reporting
Active
Schedule NumberClientNameFrequencyStart DateEnd Date
RS-99029CUS-085Schedule 928Weekly16 Sep22 Sep
RS-43022CUS-119Schedule 768BiWeekly14 Sep17 Sep
RS-44035CUS-010Schedule 575Monthly21 Sep25 Sep
RS-64799CUS-237Schedule 645Quarterly13 Sep18 Sep
RS-80884CUS-066Schedule 756Annual25 Sep27 Sep
RS-29283CUS-197Schedule 676Weekly12 Sep20 Sep

Sales Tax Collected

Review tax amounts attributed to collected invoice lines under the configured reporting basis. This report supports a separate reviewed filing process; it does not determine nexus or file returns.

Explore Collections and reporting

Pending RemindersReminders
Clients and estimatesInvoice preparationRecurring billingPayments and reconciliationBillable workCollections and reporting
Scheduled
InvoiceReminder TypeScheduled AtChannelStatus
INV-77008DueSoon13 SepEmailScheduled
INV-29859OverdueDay722 SepEmailScheduled
INV-63256OverdueDay1412 SepEmailScheduled
INV-98524OverdueDay3025 SepEmailScheduled
INV-19978Manual28 SepEmailScheduled
INV-98228DueSoon23 SepEmailScheduled

Year-End 1099 Reconciliation

Compare reviewed outgoing-payment workpapers imported from accounting with recipient identity, applicable form type and external filing evidence. Incoming customer Payments are excluded.

Explore Collections and reporting

Pending RemindersReminders
Clients and estimatesInvoice preparationRecurring billingPayments and reconciliationBillable workCollections and reporting
Scheduled
InvoiceReminder TypeScheduled AtChannelStatus
INV-77008DueSoon13 SepEmailScheduled
INV-29859OverdueDay722 SepEmailScheduled
INV-63256OverdueDay1412 SepEmailScheduled
INV-98524OverdueDay3025 SepEmailScheduled
INV-19978Manual28 SepEmailScheduled
INV-98228DueSoon23 SepEmailScheduled
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