Recurring billing to collection
Run repeat billing on the agreed schedule and follow each invoice through confirmed collection.
4 stages · 0 approvals
Roles and responsibilities
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Step 1Client and item setup
Estimate NumberClientIssue DateExpiry Date
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Step 2Recurring schedule run
Schedule NumberClientNameFrequencyBi Weekly
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Step 3Invoice issue
Invoice NumberClientIssue DateDue Date
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Step 4Payment receipt
Payment NumberInvoiceClientMethodACH
Process steps
Follow the process from start to finish. Select a step to see who acts and what changes.
Client and item setup
Check customer identity, billing terms and reusable item descriptions; preserve source identifiers when importing existing customers.
Recurring schedule run
Honor the active schedule, start and end dates, mandate and catch-up policy. Generate each occurrence once; payment authorization or auto-send settings do not certify settled cash.
Invoice issue
Validate scoped authority and freeze the issued lines, tax calculation and PDF before sending. Delivery attempts and hosted checkout creation retain the same invoice identity.
Payment receipt
Verify provider identity, signature, customer, amount and currency before accepting a receipt. Only a confirmed successful payment state contributes to collection; retain refunds, disputes and unsettled outcomes separately.
Approvals and controls
0 approvals required in this process
- Respect the schedule’s datesActive state, mandate and agreed catch-up policy.
- Create one invoice per occurrenceEven when an interrupted run is retried.
- Keep payment authorizationInvoice delivery and confirmed collection as separate outcomes.
Records and postings
| Stage | Records | Effect |
|---|---|---|
| 1 Client and item setup | ClientsItems | Check customer identity, billing terms and reusable item descriptions; preserve source identifiers when importing existing customers |
| 2 Recurring schedule run | RecurringSchedulesRecurringScheduleLinesInvoices | Honor the active schedule, start and end dates, mandate and catch-up policy |
| 3 Invoice issue | InvoicesInvoiceLinesPaymentLinks | Validate scoped authority and freeze the issued lines, tax calculation and PDF before sending |
| 4 Payment receipt | PaymentsPaymentLinksInvoices | Verify provider identity, signature, customer, amount and currency before accepting a receipt |
Process reports
All reportsIncome Summary
Total invoiced, total collected, total outstanding, by month and by Client. Trailing-12-months with month-over-month delta. The Owner's daily landing report — answers "how much did I make this month and who hasn't paid me."
Aging Summary
Outstanding invoice balance bucketed by Current, 1–30 days overdue, 31–60, 61–90, 90+. Per Client. Lightweight aging — not the full dunning-band workout of a mid-market AR app, just enough to see who to chase.
Payment Methods Breakdown
Per period: amount collected by Method (Card, ACH, Check, Cash, Other) with total ProcessorFee and total NetDeposit. Used to compare Stripe / Square economics and to reconcile the bank deposit.
Recurring Revenue Pipeline
Active RecurringSchedules with projected next 90 days of invoices (Frequency × Rate × OccurrencesRemaining). The MRR-style forward look for a retainer-heavy business.
Sales Tax Collected
Review tax amounts attributed to collected invoice lines under the configured reporting basis. This report supports a separate reviewed filing process; it does not determine nexus or file returns.
Run by an agent
Agent support
Proto cannot supply a missing business approval, invent external payment or posting outcomes, or weaken the server permissions. Reviewed source records and configured integrations determine the available actions. Retain the result of each actual operation and investigate unsupported requirements before enabling automatic execution.
# Example after configuration
$ curl -fsSL https://www.erp.ai/skill.md | paste into your agent
› recurring billing to collection · client and item setup on Clients, Items
✓ Check customer identity, billing terms and reusable item descriptions; preserve source identifiers when importing existing customers.
› recurring billing to collection · recurring schedule run on RecurringSchedules, RecurringScheduleLines, Invoices
✓ Honor the active schedule, start and end dates, mandate and catch-up policy.
› recurring billing to collection · invoice issue on Invoices, InvoiceLines, PaymentLinks
✓ Validate scoped authority and freeze the issued lines, tax calculation and PDF before sending.
› recurring billing to collection · payment receipt on Payments, PaymentLinks, Invoices
✓ Verify provider identity, signature, customer, amount and currency before accepting a receipt.
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