Treasury Bills & Bonds runs the operations behind a treasury's holdings of bills and bonds: the banking instructions that buy, sell and settle them, the independent approval of each instruction, the provider's confirmation, the coupon and maturity cash flows they produce and the bank reconciliation that proves the money moved. A Treasury Preparer drafts each instruction with its counterparty, amount, value date and the balanced debit and credit accounts it touches.
Approval conditions
| Record number | Subject | Counterparty | Amount USD | Value date | Provider instruction ID | |
|---|---|---|---|---|---|---|
| BI-86303 | October T-bill purchase settlement | Bluefield Dealer Services | 560 | 21 Oct | INS-2026-04128 | |
| BI-63509 | November coupon transfer | Cedar Vale Custody Ltd. | 640 | 14 Oct | INS-2026-04143 | |
| BI-42253 | Two-year note maturity receipt | Stonebridge Trust Bank | 720 | 11 Oct | INS-2026-04157 | |
| BI-70167 | Custody fee payment, September | Elm Coast Investment Bank | 670 | 21 Oct | INS-2026-04168 | |
| BI-79836 | Short-term bond purchase settlement | Elm Coast Investment Bank | 210 | 11 Oct | INS-2026-04182 |
Treasury Approver decides each submitted instruction version before it is sent.
Every feature works on the same records. Pick one to see the screen your team works in.
Draft each banking instruction with its counterparty, amount, value date and balanced debit and credit accounts.
Bank instructions
| Record number | Subject | Counterparty | Amount USD | Value date | Status | |
|---|---|---|---|---|---|---|
| BI-75194 | October T-bill purchase settlement | Ridgepoint Settlement Co. | 700 | 15 Oct | Draft | |
| BI-30251 | November coupon transfer | Harbor Crest Bank Ltd. | 630 | 20 Oct | Review | |
| BI-19699 | Two-year note maturity receipt | Ridgepoint Settlement Co. | 550 | 03 Nov | Authorized | |
| BI-19242 | Custody fee payment, September | Stonebridge Trust Bank | 440 | 31 Oct | Submitted | |
| BI-22228 | Short-term bond purchase settlement | Willow Gate Capital Markets | 430 | 19 Oct | Pending |
Record an independent approver's decision on the exact version of each instruction and cash flow.
Review decisions
| Parent | Source revision | Decision | Reason | Reviewer | Decided at | |
|---|---|---|---|---|---|---|
| October T-bill purchase settlement | 350 | Approve | Settlement details match trade | Amara Diallo | 17 Oct | |
| Treasury bill redemption transfer | 400 | Return | Coupon amount agrees to schedule | Aisha Rahman | 22 Oct | |
| Municipal bond coupon allocation | 570 | Approve | Bank account requires reconfirmation | Elliot Shaw | 14 Oct | |
| Custody fee payment, September | 20 | Return | Value date differs from instruction | Mateo Ruiz | 21 Oct | |
| Two-year note maturity receipt | 510 | Approve | Independent approval completed | Mateo Ruiz | 28 Oct |
Schedule coupon and maturity cash flows for held bills and bonds and reconcile them to custodian receipt.
Approval conditions
| Security code | Parent | Due date | Coupon USD | Principal USD | Revision | |
|---|---|---|---|---|---|---|
| TB-2027-0115 | Quarter-end cash sweep | 14 Oct | 200 | 140 | 530 | |
| TB-2027-0320 | Short-term bond purchase settlement | 01 Nov | 700 | 230 | 210 | |
| TN-2028-0615 | Quarter-end cash sweep | 31 Oct | 450 | 590 | 580 | |
| TN-2029-1101 | Short-term bond purchase settlement | 15 Oct | 270 | 130 | 610 | |
| BD-2030-0420 | November coupon transfer | 25 Oct | 740 | 630 | 750 |
Import balance snapshots and provider movements and match each movement exactly to its instruction.
Reconciliation items
| Provider event ID | Account | Amount USD | Matched instruction | State | |
|---|---|---|---|---|---|
| EVT-2026-70184 | T-bill custody, Cedar Vale | 330 | Short-term bond purchase settlement | Unmatched | |
| EVT-2026-70207 | Bond settlement, North Quay | 570 | November coupon transfer | Matched | |
| EVT-2026-70219 | T-bill custody, Cedar Vale | 270 | October T-bill purchase settlement | Exception | |
| EVT-2026-70244 | USD custody, Willow Gate | 400 | Municipal bond coupon allocation | Unmatched | |
| EVT-2026-70281 | Maturity proceeds, Elm Coast | 230 | Two-year note maturity receipt | Matched |
Keep the eligible banks, custodians and broker-dealers and the settlement accounts each one holds.
Financial accounts
| Account code | Provider | External account ID | Currency | Owner | |
|---|---|---|---|---|---|
| CASH-USD-OPER | Harbor Crest Bank Ltd. | ACCT-84201934 | USD | Elm Coast Investment Bank | |
| CUST-TBILL-USD | Cedar Vale Custody Ltd. | ACCT-84201958 | EUR | Bluefield Dealer Services | |
| SETTLE-BOND-USD | North Quay Securities Co. | ACCT-84201977 | GBP | Harbor Crest Bank Ltd. | |
| COUPON-USD-REC | Stonebridge Trust Bank | ACCT-84202011 | JPY | Bluefield Dealer Services | |
| RESERVE-USD-ST | Bluefield Dealer Services | ACCT-84202036 | CAD | Ridgepoint Settlement Co. |
Keep bank evidence and documents on each instruction and a receipt of every guarded treasury action.
Bank evidence
| Parent | Line number | Evidence type | Provider event ID | Amount USD | Occurred at | |
|---|---|---|---|---|---|---|
| October T-bill purchase settlement | 470 | Statement | EVT-2026-70184 | 540 | 27 Oct | |
| Short-term bond purchase settlement | 610 | Confirmation | EVT-2026-70207 | 520 | 19 Oct | |
| Treasury bill redemption transfer | 610 | Settlement | EVT-2026-70219 | 280 | 17 Oct | |
| Short-term bond purchase settlement | 810 | Correction | EVT-2026-70244 | 700 | 22 Oct | |
| Short-term bond purchase settlement | 350 | Statement | EVT-2026-70281 | 610 | 11 Oct |
Instruction to settlement ships ready to use. 2 steps need a named approval before the work moves on: Authorize instruction (Treasury Approver) and Reconcile coupons and maturities (Treasury Approver).
Record the counterparty, amount, value date and balanced debit and credit accounts.
An independent approver checks mandate, amount, value date and accounts.
Send the authorized instruction once, without automatic resends.
Confirm only when verified evidence matches amount and value date exactly.
Match each movement exactly and roll every account forward.
Approve each coupon and maturity against the custodian's evidence.
Open any bank instruction to see its bank evidence, the roles that work on it, its process stages and its approvals on one page.
Counterparty, Amount USD, Value date and Provider instruction ID.
Each line is linked to this bank instruction.
Treasury Preparer, Treasury Approver and Settlement Analyst, each with their own permissions.
Draft instruction, with the role that acts.
Authorize instruction and Reconcile coupons and maturities, with who decides.
Bluefield Dealer Services
| Parent | Line number | Evidence type |
|---|---|---|
| October T-bill purchase settlement | 470 | Statement |
| Short-term bond purchase settlement | 610 | Confirmation |
| Treasury bill redemption transfer | 610 | Settlement |
Signed in as Treasury Approver
| Decision | Approver | |
|---|---|---|
| Authorize instructionAn independent approver checks mandate, amount, value date and accounts. | Treasury Approver | |
| Reconcile coupons and maturitiesApprove each coupon and maturity against the custodian's evidence. | Treasury Approver | |
| Approve bank instructions, security cash flows | Treasury Approver |
Everyone opens Treasury Bills & Bonds to the work that is theirs. Pick a role to see what it starts with.
Drafts banking instructions with their balanced account scope and schedules coupon and maturity cash flows for held securities.
This is the first screen this role sees.
Bank instructions · Treasury Preparer
| Record number | Subject | Counterparty | Amount USD | Value date | Provider instruction ID | |
|---|---|---|---|---|---|---|
| BI-86303 | October T-bill purchase settlement | Bluefield Dealer Services | 560 | 21 Oct | INS-2026-04128 | |
| BI-63509 | November coupon transfer | Cedar Vale Custody Ltd. | 640 | 14 Oct | INS-2026-04143 | |
| BI-42253 | Two-year note maturity receipt | Stonebridge Trust Bank | 720 | 11 Oct | INS-2026-04157 | |
| BI-70167 | Custody fee payment, September | Elm Coast Investment Bank | 670 | 21 Oct | INS-2026-04168 | |
| BI-79836 | Short-term bond purchase settlement | Elm Coast Investment Bank | 210 | 11 Oct | INS-2026-04182 |
Independently approves, rejects or returns each submitted instruction version and each scheduled coupon or maturity reconciliation.
This is the first screen this role sees.
Security cash flows · Treasury Approver
| Security code | Parent | Due date | Coupon USD | Principal USD | Revision | |
|---|---|---|---|---|---|---|
| TB-2027-0115 | Quarter-end cash sweep | 14 Oct | 200 | 140 | 530 | |
| TB-2027-0320 | Short-term bond purchase settlement | 01 Nov | 700 | 230 | 210 | |
| TN-2028-0615 | Quarter-end cash sweep | 31 Oct | 450 | 590 | 580 | |
| TN-2029-1101 | Short-term bond purchase settlement | 15 Oct | 270 | 130 | 610 | |
| BD-2030-0420 | November coupon transfer | 25 Oct | 740 | 630 | 750 |
Submits authorized instructions to the provider, verifies bank evidence and resolves operation exceptions.
This is the first screen this role sees.
Bank instructions · Settlement Analyst
| Record number | Subject | Counterparty | Amount USD | Value date | Provider instruction ID | |
|---|---|---|---|---|---|---|
| BI-86303 | October T-bill purchase settlement | Bluefield Dealer Services | 560 | 21 Oct | INS-2026-04128 | |
| BI-63509 | November coupon transfer | Cedar Vale Custody Ltd. | 640 | 14 Oct | INS-2026-04143 | |
| BI-42253 | Two-year note maturity receipt | Stonebridge Trust Bank | 720 | 11 Oct | INS-2026-04157 | |
| BI-70167 | Custody fee payment, September | Elm Coast Investment Bank | 670 | 21 Oct | INS-2026-04168 | |
| BI-79836 | Short-term bond purchase settlement | Elm Coast Investment Bank | 210 | 11 Oct | INS-2026-04182 |
Imports balance snapshots and provider movements and matches them to instructions.
This is the first screen this role sees.
Security cash flows · Reconciliation Accountant
Maintains legal entities, counterparties, accounts, team members and access without approving treasury activity.
Review the instruction pipeline, settlements, coupon and maturity calendar, cash position and exceptions.
This quarter
How far records got this quarter
| Stage | Reached | Step | |
|---|---|---|---|
| Draft | 32 | ||
| Review | 6 | 19% | |
| Authorized | 2 | 33% | |
| Submitted | 1 | 50% |
Sample totals per stage
Count bank instructions and total amount USD by Status and Owner.
Total confirmed amount USD on bank instructions by Counterparty, then by value date month.
List security cash flows by due date with coupon USD and principal USD for the next quarter.
Total coupon USD and principal USD on security cash flows by security code, then by Status.
Latest ledger USD and available USD from account snapshots by Provider, then by account.
List reconciliation items in Unmatched or Exception by Account with amount USD and occurred at.
Count bank evidence lines by evidence type and Verified.
Count review decisions by Decision and Reviewer with their reasons.
List operation receipts in Failed or needs review by Action with failure reason.
See how Treasury Bills & Bonds fits your kind of team.
Invest surplus cash in bills and notes and settle every trade under independent approval.
Hold reserves in government securities with documented approvals and a clear evidence trail.
Manage the liquidity sleeve of bills and notes with scheduled coupons and reconciled custody.
Each stage of instruction to settlement names the role that acts and the status it records, so a change is never anonymous.
Each stage, the role that acts and the status it records
Prepare and review treasury instructions, cash flows and reconciliations with Proto.
Set up connections through ERP.AI and Proto workflows, with every change logged.
Every record lives in a table you can see, extend and export. Add fields or whole tables in Proto.
Browse all 15 tablesStart with one team and one process, then add the rest once the basics are running.
The scope is treasury operations for bills and bonds: instructions, approval, submission, settlement evidence, coupon and maturity cash flows, balances and reconciliation. Banks, custodians, market data and the ledger remain connected systems. Investment decisions and pricing stay with treasury; Proto prepares configuration for review.
Bring entities, approved counterparties, accounts with external IDs, open instructions and current holdings with coupon and maturity schedules.
Pilot one entity with one custodian and one bank. Run new purchases through approval, submission and settlement and reconcile daily.
Return an instruction and approve the revised version. Submit unbalanced account lines. Simulate a submission timeout. Load evidence with a different value date. Reject a short coupon.
Compare open instructions, scheduled cash flows and balances with the source. Obtain the treasurer’s acceptance and agree the rollback window before adding entities.
$0per user
The base account and everyday work in the ERP.AI app are free, for every user.
| Usage | Per $1 |
|---|---|
| Record reads (list, filter, get) | 20,000 |
| Search or aggregate queries | 4,000 |
| Record writes | 4,000 |
| Imported or synced records | 200,000 |
| Workflow runs | 2,000 |
| AI agent runs | 2,000 |
| Scheduled jobs or webhooks | 20,000 |
| File uploads (MB) | 2,000 |
| CSV or PDF exports | 100 |
Click Get started, then use Proto to configure Treasury Bills & Bonds for your business. Pilot one entity with one custodian and one bank: run new purchases through approval, submission and settlement, and reconcile daily before adding entities.
A Treasury Approver independent of the preparer approves, returns or rejects the submitted version after checking mandate, amount, value date and balanced account lines.
The instruction stays Pending and is never resent automatically. The receipt is reconciled against the bank's evidence before anyone acts again.
When verified confirmation or settlement evidence matches its amount and value date exactly.
Each holding's coupons and maturity are scheduled with due date and amounts, linked to the purchase. Each receipt is approved against the custodian's evidence.
Provider movements are matched exactly to instructions on event, amount and date. Differences become exceptions, and each account's balance is rolled forward against the provider's snapshot.
No. Valuation, accrued interest and accounting entries stay in your portfolio and accounting systems, connected through agreed integrations.
Yes. Each entity keeps its own counterparties, accounts, time zone and currency.
Ordinary manual use has no per-user charge under the platform policy. Imports, integrations, agent execution and other machine work consume prepaid credits; implementation is scoped separately. The pricing page lists the current rates.
Start free, then use Proto to change fields, steps and approvals before your team goes live.