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ERP.AI Apparel & Footwear ERP

Apparel & Footwear ERP

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Modules

Ledger and closeReconcile operating activity, review adjustments and produce a locked financial close with traceable group reporting. Payables and receivablesMatch obligations to accepted work, control payment release and reconcile cash, credits and foreign-currency settlements. Sales and CRMConnect the sales conversation to reviewed prices, customer commitments and the orders finance and operations fulfil. Purchasing and inventoryControl commitments, receipt quality and stock availability from the first requisition through delivery and returns.
Production and qualityPlan the remaining demand, release a stable production plan and trace accepted output back to its material, time and quality checks. People and payrollConnect employee changes, approved leave and time to a reviewed payroll run with clear settlement and correction history. Entities and master dataSet the entities, financial rules and approval boundaries that keep commercial, operating and employee records consistent.

Apparel & Footwear ERP

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Processes

Order-to-cashCarry an accepted offer through credit approval, fulfillment and invoice settlement without losing its commercial terms. Procure to payAuthorize the purchase, match accepted quantities and release a payment instruction with the right independent reviewer. Plan to produceConvert remaining demand into a released production plan, accepted output and a reconciled work-order cost.
Hire to payUse effective employee data and approved time to prepare payroll, review its totals and reconcile actual payment. Record to reportReconcile each entity, authorize its close and preserve the source evidence behind the consolidated reporting pack.

Apparel & Footwear ERP

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Industries

Apparel manufacturersFor planning and finance teams coordinating fabric, trims and garment output. Footwear businessesFor teams coordinating components, assembly and size-specific customer orders.
Brands with production operationsFor commercial and operations teams managing seasonal wholesale commitments and owned production.

Apparel & Footwear ERP

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Pricing Frequently asked questions Get started
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Reference

Roles and permissionsGive each team the access and approval authority its work requires. Reports and analyticsUnderstand cash, profitability and operating performance across your companies. Data modelInspect the records, references and migration boundaries behind the specification.
IntegrationsConnect the services your companies use, with clear ownership and reconciliation. ImplementationPlan a phased rollout around your companies, data and business priorities. AI assistants and APIGive your teams help with preparation, follow-up and exception review.

Apparel & Footwear ERP

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Pricing Frequently asked questions Get started
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All systems
Modules
Ledger and closeReconcile operating activity, review adjustments and produce a locked financial close with traceable group reporting.Payables and receivablesMatch obligations to accepted work, control payment release and reconcile cash, credits and foreign-currency settlements.Sales and CRMConnect the sales conversation to reviewed prices, customer commitments and the orders finance and operations fulfil.Purchasing and inventoryControl commitments, receipt quality and stock availability from the first requisition through delivery and returns.Production and qualityPlan the remaining demand, release a stable production plan and trace accepted output back to its material, time and quality checks.People and payrollConnect employee changes, approved leave and time to a reviewed payroll run with clear settlement and correction history.Entities and master dataSet the entities, financial rules and approval boundaries that keep commercial, operating and employee records consistent.
Processes
Order-to-cashCarry an accepted offer through credit approval, fulfillment and invoice settlement without losing its commercial terms.Procure to payAuthorize the purchase, match accepted quantities and release a payment instruction with the right independent reviewer.Plan to produceConvert remaining demand into a released production plan, accepted output and a reconciled work-order cost.Hire to payUse effective employee data and approved time to prepare payroll, review its totals and reconcile actual payment.Record to reportReconcile each entity, authorize its close and preserve the source evidence behind the consolidated reporting pack.
Industries
Apparel manufacturersFor planning and finance teams coordinating fabric, trims and garment output.Footwear businessesFor teams coordinating components, assembly and size-specific customer orders.Brands with production operationsFor commercial and operations teams managing seasonal wholesale commitments and owned production.
Reference
Roles and permissionsGive each team the access and approval authority its work requires.Reports and analyticsUnderstand cash, profitability and operating performance across your companies.Data modelInspect the records, references and migration boundaries behind the specification.IntegrationsConnect the services your companies use, with clear ownership and reconciliation.ImplementationPlan a phased rollout around your companies, data and business priorities.AI assistants and APIGive your teams help with preparation, follow-up and exception review.
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Apparel & Footwear ERP Industries
Footwear businesses2 of 3
  • Apparel manufacturers1 of 3
  • Footwear businesses2 of 3
  • Brands with production operations3 of 3

Footwear businesses

For teams coordinating components, assembly and size-specific customer orders.

Typical roles
  • Buyer
  • Production Planner
  • Warehouse Operator
  • Controller
Also built for
  • Apparel manufacturers
  • Footwear businesses
  • Brands with production operations

What changes for this team

configured at rollout

Footwear operations combine component purchasing with product-specific assembly and customer commitments. A sole, upper or finished pair needs an explicit item and unit basis; a size code helps identify it but does not define a conversion or yield.

Assembly basis

Use the approved BOM and routing for the actual finished product. Record eligible component issues and actual operation work before accepting completed output.

Size availability

Keep customer lines aligned with their size and color through partial fulfillment. Review substitutions as changed scope instead of hiding them inside the assortment reference.

Component procurement

Order the approved component and its explicit product unit. Incoming inspection and source-stock evidence determine availability; a similar size or material description cannot authorize a substitute.

Order-to-cash for this team

  1. 01

    Quote

  2. 02

    Sales order

    Approval required

  3. 03

    Pick and ship

    Assembly basis · Component procurement

  4. 04

    Invoice

    Approval required

  5. 05

    Cash applied

    Size availability

Same records, same gates. The configuration changes how the process runs for this team.

Workspace previews

Open Sales OrdersSalesOrders
StatusApprovedInProductionAllocatedPickedPartiallyShipped
Approved
SO-69650CUS-235
SO-57787CUS-095
InProduction
SO-92345CUS-094
Allocated
SO-14449CUS-240
Picked
SO-29109CUS-012
PartiallyShipped
SO-77042CUS-133
Sales and CRM →
Incoming Inspection QueueGoodsReceiptItems
Approval conditions
Approval conditions

Visible to: Buyer, Quality Inspector, Warehouse Operator. Visibility does not establish approval authority.

PendingQC
  • GRI-33337 GR-12503 220 in 2 d
  • GRI-36129 GR-84799 100 7 d
  • GRI-11421 GR-67628 220 6 d
  • GRI-10447 GR-88548 10 10 d
  • GRI-15466 GR-36798 180 in 2 d
GRI-33337
Receipt
GR-12503
PurchaseOrderItem
POI-9784
Product
PRD-2029
QuantityReceived
220
LotNumber
L26-2852
ExpiryDate
19 Sep

Approval conditions.

Purchasing and inventory →
Bills Awaiting ApprovalBills
Approval conditions
Approval conditions

Controller: Approve Bills with BillItems.MatchStatus exceptions above an eligible cost-centre manager limit or outside policy, never if preparer/material editor

Employee: Approve Requisitions as assigned cost-centre manager within POApprovalLimit and Bills as assigned cost-centre manager within BillApprovalLimit, excluding own preparation/material editing

Employee: Confirm ServiceAcceptances as authorised requester without gaining PO/bill approval rights

Finance Clerk: Manage draft Bills, BillItems, BillMatchAllocations, Invoices, InvoiceItems, PaymentsReceived, PaymentApplications, PaymentsMade, PaymentAllocations, PaymentRuns, PaymentInstructions, CreditApplications and Refunds

Finance Clerk: Post eligible fully matched Bills under an independently activated automatic-match policy with no unresolved exception

PendingApproval
  • BLL-14755 VND-204 in 7 d
  • BLL-83439 VND-175 10 d
  • BLL-71826 VND-158 5 d
  • BLL-34874 VND-154 12 d
  • BLL-46201 VND-168 in 7 d
BLL-14755
DocumentType
Bill
Vendor
VND-204
BillDate
24 Sep
DueDate
27 Sep

Approval conditions.

Payables and receivables →

Typical roles

Roles and permissions
Buyer

Owns supplier purchasing and independent purchase decisions within authority, without receiving or approving their own order.

Permissions
  • Manage draft Requisitions/RequisitionItems, PurchaseOrders/PurchaseOrderItems, VendorReturns and vendor Accounts/ContactPersons except bank fields through reviewed controls
  • Submit purchasing documents
  • Approve Requisitions and every PurchaseOrder only when another actual person prepared/materially edited the revision and within own converted POApprovalLimit
Pending PO ApprovalsPurchaseOrders
Submitted
  • PO-92843 VND-225 10 d
  • PO-68061 VND-083 10 d
  • PO-79344 VND-062 4 d
  • PO-72832 VND-184 4 d
  • PO-42178 VND-223 6 d
PO-92843
Vendor
VND-225
OrderDate
07 Sep
RequiredDate
09 Sep
TotalAmount
47,842.17
Currency
CRR-4055

An independent assigned cost-centre manager acting as Employee, eligible Buyer or Controller approves within the converted PO limit and entity scope.

Production Planner

Owns production definitions, planning snapshots, work release and reviewed completion/close.

Permissions
  • Manage draft BOMs/BOMComponents, Routings/RoutingOperations, WorkCenters and technical master versions through owning-manager review
  • Manage MRPRuns, PlannedOrders, draft WorkOrders/WorkOrderComponents/WorkOrderOperations
  • Run MRP and firm/release WorkOrders using frozen technical/cost versions
Shop Floor ScheduleWorkOrderOperations
StatusPendingInProgressnext 14 days
13 Sep03 Oct WC-120 WO-13589 · 90, 14 Sep to 22 Sep, InProgress WO-67019 · 50, 24 Sep to 02 Oct, Pending WC-130 WO-65856 · 80, 13 Sep to 22 Sep, InProgress WC-150 WO-15063 · 20, 29 Sep to 03 Oct, Pending WC-110 WO-36528 · 80, 14 Sep to 21 Sep, InProgress WO-76266 · 40, 22 Sep to 30 Sep, Pending WO-67019 · 50WO-65856 · 80WO-15063 · 20WO-36528 · 80WO-76266 · 40WO-13589 · 90 today · 17 Sep
  • WC-120: WO-67019 · 50, 24 Sep to 02 Oct, Pending
  • WC-130: WO-65856 · 80, 13 Sep to 22 Sep, InProgress
  • WC-150: WO-15063 · 20, 29 Sep to 03 Oct, Pending
  • WC-110: WO-36528 · 80, 14 Sep to 21 Sep, InProgress
  • WC-110: WO-76266 · 40, 22 Sep to 30 Sep, Pending
  • WC-120: WO-13589 · 90, 14 Sep to 22 Sep, InProgress
Warehouse Operator

Handles physical goods in the assigned warehouse under accepted ownership and exact-stock claims.

Permissions
  • Prepare GoodsReceipts/GoodsReceiptItems, StockEvents/StockMovements, InventoryReservations, InventoryCounts/InventoryCountLines and Shipments/ShipmentItems in assigned warehouse
  • Receive goods only when not the PO buyer
  • Confirm eligible no-inspection ReceiptAcceptances and physically receive CustomerReturns/dispatch VendorReturns within approved scope
Incoming Inspection QueueGoodsReceiptItems
PendingQC
  • GRI-33337 GR-12503 220 in 2 d
  • GRI-36129 GR-84799 100 7 d
  • GRI-11421 GR-67628 220 6 d
  • GRI-10447 GR-88548 10 10 d
  • GRI-15466 GR-36798 180 in 2 d
GRI-33337
Receipt
GR-12503
PurchaseOrderItem
POI-9784
Product
PRD-2029
QuantityReceived
220
LotNumber
L26-2852
ExpiryDate
19 Sep

Approval conditions.

Controller

Owns financial policy, independent finance decisions, reconciliation, the close and consolidation.

Permissions
  • Manage draft ChartOfAccounts, TaxCodes, CostCenters, ExchangeRates, PaymentTerms, BankAccounts, JournalEntries, JournalEntryLines, AccountingPeriods, CloseTasks, CloseDependencies, Budgets, BudgetLines, AllocationRuns, AllocationLines, FixedAssets, AssetBooks, AssetEvents, DepreciationRuns, DepreciationRunLines, RevaluationRuns, RevaluationLines, ConsolidationRuns, ConsolidationEntities, ConsolidationRunLines, ConsolidationAdjustments and TaxFilings through approved revision controls
  • Approve financial EnterprisePolicies and MasterChanges independently
  • Approve Bills with BillItems.MatchStatus exceptions above an eligible cost-centre manager limit or outside policy, never if preparer/material editor
Invoices Awaiting ApprovalInvoices
PendingApprovalInvoice
  • INV-39708 CUS-005 3 d
  • INV-45730 CUS-008 12 d
  • INV-48805 CUS-092 12 d
  • INV-46661 CUS-212 2 d
  • INV-12971 CUS-150 14 d
INV-39708
Customer
CUS-005
Entity
ENT-9337
InvoiceDate
14 Sep
DueDate
19 Sep
TotalAmount
26,570.84

Modules

  • Period Close StatusOpen
    Period NameEntityPeriod TypeStart Date
    Quarter

    Entities and master data

    Set the entities, financial rules and approval boundaries that keep commercial, operating and employee records consistent.

  • Shop Floor SchedulePending
    Work OrderOperation NumberDescriptionWork Center

    Production and quality

    Plan the remaining demand, release a stable production plan and trace accepted output back to its material, time and quality checks.

  • My Closing OpportunitiesProposal
    Opportunity NumberNameAccountPrimary Contact

    Sales and CRM

    Connect the sales conversation to reviewed prices, customer commitments and the orders finance and operations fulfil.

  • Purchasing and inventory
    Style CodeColor CodeSize CodeSeason Code

    Purchasing and inventory

    Control commitments, receipt quality and stock availability from the first requisition through delivery and returns.

  • Ledger and close
    Account CodeAccount NameAccount TypeAccount Sub Type

    Ledger and close

    Reconcile operating activity, review adjustments and produce a locked financial close with traceable group reporting.

  • Payables and receivables
    Bill NumberDocument TypeCredit ForEntity

    Payables and receivables

    Match obligations to accepted work, control payment release and reconcile cash, credits and foreign-currency settlements.

  • My Team Leave RequestsSubmitted
    Request NumberEmployeeLeave TypeStart Date

    People and payroll

    Connect employee changes, approved leave and time to a reviewed payroll run with clear settlement and correction history.

Relevant reports

Reports and analytics

Cash Forecast

Thirteen weeks from reconciled bank balance at the stated opening timestamp; open invoice collections, unreserved bills, reserved payment instructions, approved unpaid operational payroll and tax obligations form mutually exclusive source buckets, with currency/date assumptions and uncertainty shown; Parallel payroll and duplicated bill/run obligations excluded.

Unapplied CashPaymentsReceived
StatusUnappliedPartiallyApplied
Unapplied
PR-33738CUS-058
PR-82428CUS-212
PR-49155CUS-159
PartiallyApplied
PR-63949CUS-099
PR-91718CUS-227
PR-32356CUS-095

Inventory Valuation

Owned net StockLayers/StockMovements at the cutoff by entity, warehouse and costing method reconciled to mapped inventory controls; pending custody excluded, reservations do not reduce ownership value, and remaining WorkOrders.OpenWIP excludes transferred completed/scrapped cost.

Inventory AvailabilityInventory
on hand
ProductWarehouseLot NumberExpiry DateQuantity On Hand
PRD-4612WRH-150L26-595611 Sep840
PRD-5240WRH-110L26-795710 Sep60
PRD-5419WRH-120L26-855905 Sep520
PRD-8905WRH-110L26-104529 Sep60
PRD-2399WRH-110L26-476127 Sep250
PRD-9748WRH-120L26-222715 Sep950

Sales Pipeline and Forecast

Open opportunities by entity, owner, stage, forecast category and expected close month, with weighted value = Amount × Probability / 100 and explicit reporting-currency conversion; actual closed-won uses ClosedDate and accepted scope, excluding duplicates and cancelled replacement offers.

Pipeline BoardOpportunities
StageQualifyDiscoveryProposalNegotiation
Qualify
OPP-42019ACC-40953
OPP-57561ACC-88168
Discovery
OPP-59798ACC-91390
OPP-92840ACC-34707
Proposal
OPP-31568ACC-59271
Negotiation
OPP-20228ACC-20838

Common questions

All questions
How do I get started?

Click Start now, then use Proto to configure Apparel & Footwear ERP for your business. Set up your workflows, import your data and invite your team.

Related question
Can we roll out one company or process first?

Yes. Plan a phase around a defined entity and process, with clear ownership of the work that remains in other tools. Reconcile the opening position, integrations and handoffs before launch; retire the old tool for that scope after its outstanding work is accounted for.

Related question
Does every company need the same currency and calendar?

The design supports entity-specific functional currencies and accounting calendars. Group reporting needs explicit period mappings, translation policies and ownership methods. A locked consolidation retains those choices and its source amounts so a later change cannot silently rewrite the result.

Related question
How do quotes become orders and invoices?

The accepted offer carries its approved prices, discounts and revision into the order. Invoice allocations retain the source quantities and net amounts so conversion cannot apply a discount again. A contract billing cycle selects an order-led or direct-invoice route and retains that identity to prevent duplicate billing.

Related question
Who approves purchases and payments?

Every purchase order needs an eligible approver who did not prepare it. The Buyer or Controller acts within the specified authority. A Controller releases a payment run within their limit and independently of its preparer and included bill approvers. Delegation requires the necessary role and never removes those independence rules.

Related question
Can sales and finance see individual salaries?

Access to individual pay, national IDs and employee bank details is restricted. Sales roles do not receive it, and administrative access does not override the restriction. Finance review can use payroll totals and reconciliation evidence; authorized HR and payroll roles retain the detailed access needed for their work.

Related question
Which banks and tax services are connected?

Connections are implementation work and depend on the selected provider and country. Confirm the supported formats, identity, acknowledgements and reconciliation behavior during rollout. A payment-file acknowledgement is distinct from settlement, and a configured tax code is not evidence of filing coverage.

Related question
Can we bring existing orders and balances?

Yes, through a planned and reconciled migration. Preserve source identifiers and partial processing history so an already received, shipped, billed or paid amount cannot be processed again. Opening stock, ledger, asset, leave and payroll balances need controlled imports with clear posting boundaries.

Related question
Can assistants approve or release work?

Assistants can prepare drafts, propose matches and collect evidence within their assigned access. Required human approvals stay with the accountable role. They cannot bypass document review, payment release, credit controls or sensitive employee access.

Related question
Can we change the system after rollout?

Use Proto to propose changes on a branch and review them before release. The process owner should check changes to posting, permissions, payroll or approval rules against existing transactions and the agreed operating policies. Machine work and model usage remain metered.

Related question

Other industries

  • Industry

    Apparel manufacturers

    For planning and finance teams coordinating fabric, trims and garment output.

  • This page

    Footwear businesses

    For teams coordinating components, assembly and size-specific customer orders.

  • Industry

    Brands with production operations

    For commercial and operations teams managing seasonal wholesale commitments and owned production.

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Previous · industry 1 of 3Apparel manufacturersNext · industry 3 of 3Brands with production operations

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