Label & Packaging Compliance runs the evidence review around a packaging inspection. An Inspector links the SKU, market and artwork revision to the inspection, records label checks and completes the assigned inspection requirements.
Inspections in one list
Quality Approver decides acceptance or rejection from the inspection evidence; failed required checks block acceptance.
Every feature works on the same records. Pick one to see the screen your team works in.
Keep the SKU, market and artwork revision tied to the inspection that gives the review its context.
Review waits for the quality approver
| SKU | Market | Version | Artwork | Operational record | Status | |
|---|---|---|---|---|---|---|
| OAT-500 | United States retail | Revision A | oat_carton_rev_c.pdf | Citrus soap label release check | Draft | |
| TEA-CHM-20 | Canada bilingual | Revision B | tea_sleeve_rev_b.ai | Shampoo bottle artwork check | Draft | |
| SOAP-CIT-250 | United Kingdom retail | Revision C | soap_label_rev_d.pdf | Shampoo bottle artwork check | Draft | |
| RICE-BRN-1K | Australia grocery | Revision D | rice_pouch_rev_a.pdf | Rice pouch seal and copy check | Draft | |
| REL-TOM-350 | New Zealand retail | Revision E | relish_jar_rev_c.ai | Citrus soap label release check | Draft |
Record the evidence behind each label check against the artwork version actually reviewed.
Approval conditions
| Artwork | Check type | Result | Evidence | Reviewed by | |
|---|---|---|---|---|---|
| Vegetable lasagna carton, 450 g, rev B | Allergen | Pending | oat_carton_press_proof.pdf | Keiko Tanaka | |
| Vegetable lasagna carton, 450 g, rev B | Ingredients | Pending | barcode_scan_results.csv | Nolan Price | |
| Citrus hand soap label, 250 ml, rev D | Barcode | Pending | rice_pouch_seal_photo.jpg | Jonah Brooks | |
| Botanical shampoo bottle, 400 ml, rev E | Claims | Pending | supplier_plate_retirement.pdf | Samira Haddad | |
| Botanical shampoo bottle, 400 ml, rev E | Language | Pending | tea_sleeve_approval.pdf | Mateo Silva |
Assign the inspection, complete its requirements and give the reviewer a clear basis for acceptance or rejection.
Approval conditions
| Inspection number | Subject reference | Inspection type | Scheduled at | Completed at | Status | |
|---|---|---|---|---|---|---|
| INS-16092 | Oat carton print run, line 2 | Incoming | 04 Nov | Review | ||
| INS-20946 | Tea sleeves, batch 26-041 | In process | 11 Oct | Review | ||
| INS-52903 | Citrus soap labels, press 1 | Final | 29 Oct | Review | ||
| INS-67953 | Rice pouches, batch 26-052 | Service | 01 Nov | Review | ||
| INS-85133 | Relish jar labels, lot 184 | Incoming | 27 Oct | Review |
Contain inspection failures, assign corrective work and require an independent effectiveness decision before closure.
Close waits for the quality approver
| Nonconformance | Root cause | Action | Owner | Due date | Completed at | |
|---|---|---|---|---|---|---|
| Tea sleeve nutrition panel misaligned | Old artwork file sent to printer | Quarantine affected carton stock | Priya Raman | 30 Oct | ||
| Soap label ink smears at fold | Proof skipped final legal review | Issue corrected bilingual sleeve proof | Keiko Tanaka | 31 Oct | ||
| Tea sleeve nutrition panel misaligned | Press setting changed after approval | Reset barcode quiet zone in artwork | Elena Navarro | 22 Oct | ||
| Tea sleeve nutrition panel misaligned | Die line moved during layout update | Retrain press release reviewers | Mira Patel | 28 Oct | ||
| Rice pouch seal covers lot code | Supplier used outdated print plate | Replace outdated print plate | Samira Haddad | 20 Oct |
Give each audit a clear scope and keep requirement findings assigned through their follow-up.
Audit findings
| Audit | Requirement | Finding | Severity | Owner | Due date | |
|---|---|---|---|---|---|---|
| Incoming label stock audit | Allergen statement matches formula | Two proofs lack legal signoff | Observation | Mira Patel | 22 Oct | |
| Allergen artwork approval audit | Barcode grade meets retail standard | Supplier retained an obsolete plate | Minor | Elena Navarro | 17 Oct | |
| Regional claims compliance audit | Net weight appears on front panel | Barcode grade failed on three samples | Major | Aisha Okafor | 18 Oct | |
| Packaging file retention audit | Lot code remains legible after sealing | Export sleeve omits required language | Observation | Keiko Tanaka | 13 Oct | |
| Allergen artwork approval audit | Country of origin is visible | Line check records have missing initials | Minor | Nolan Price | 22 Oct |
Maintain the label standards people work from and retain acknowledgments against the revision they read.
Approval waits for the quality approver
| Title | Version | Effective date | Document | Status | |
|---|---|---|---|---|---|
| Retail carton labeling standard | Revision A | 21 Oct | carton_label_standard_v3.pdf | Review | |
| Allergen declaration procedure | Revision B | 29 Oct | allergen_declaration_v2.pdf | Review | |
| Barcode verification work instruction | Revision C | 13 Oct | barcode_check_guide_v4.pdf | Review | |
| Artwork approval and release policy | Revision D | 19 Oct | artwork_release_policy_v2.pdf | Review | |
| Food pouch print specification | Revision E | 02 Nov | pouch_print_spec_v5.pdf | Review |
From artwork evidence to inspection disposition ships ready to use. 2 steps need a named approval before the work moves on: Decide disposition (Quality Approver) and Verify corrective effectiveness (Quality Approver).
Identify the packaging subject, requirements and assigned Inspector.
Link the SKU, market and artwork file to the relevant inspection.
Record attributed label checks against the exact artwork revision.
Complete the assigned requirements and submit their evidence for review.
Review the evidence before accepting the inspection or starting rejection follow-up.
Independently verify the correction before closing the action.
Open any inspection to see its artwork versions, the roles that work on it, its process stages and its approvals on one page.
Scheduled at, Status and Assigned to.
Each line is linked to this inspection.
Inspector, Quality Approver and Corrective Action Owner, each with their own permissions.
Plan inspection and Capture artwork revision, with the role that acts.
Decide disposition and Verify corrective effectiveness, with who decides.
Incoming
| SKU | Market | Version |
|---|---|---|
| OAT-500 | United States retail | Revision A |
| TEA-CHM-20 | Canada bilingual | Revision B |
| SOAP-CIT-250 | United Kingdom retail | Revision C |
Signed in as Quality Approver
| Decision | Approver | |
|---|---|---|
| Decide dispositionReview the evidence before accepting the inspection or starting rejection follow-up. | Quality Approver | |
| Verify corrective effectivenessIndependently verify the correction before closing the action. | Quality Approver | |
| Approve Inspections, artwork versions, corrective actions, controlled documents | Quality Approver |
Everyone opens Label & Packaging Compliance to the work that is theirs. Pick a role to see what it starts with.
Conduct assigned inspections and submit artwork and label check evidence.
This is the first screen this role sees.
Artwork versions · Inspector
| SKU | Market | Version | Artwork | Operational record | Status | |
|---|---|---|---|---|---|---|
| OAT-500 | United States retail | Revision A | oat_carton_rev_c.pdf | Citrus soap label release check | Draft | |
| TEA-CHM-20 | Canada bilingual | Revision B | tea_sleeve_rev_b.ai | Shampoo bottle artwork check | Draft | |
| SOAP-CIT-250 | United Kingdom retail | Revision C | soap_label_rev_d.pdf | Shampoo bottle artwork check | Draft | |
| RICE-BRN-1K | Australia grocery | Revision D | rice_pouch_rev_a.pdf | Rice pouch seal and copy check | Draft | |
| REL-TOM-350 | New Zealand retail | Revision E | relish_jar_rev_c.ai | Citrus soap label release check | Draft |
Decide inspection disposition and independently verify corrective effectiveness within assigned authority.
This is the first screen this role sees.
Artwork versions · Quality Approver
| SKU | Market | Version | Artwork | Operational record | Status | |
|---|---|---|---|---|---|---|
| OAT-500 | United States retail | Revision A | oat_carton_rev_c.pdf | Citrus soap label release check | Draft | |
| TEA-CHM-20 | Canada bilingual | Revision B | tea_sleeve_rev_b.ai | Shampoo bottle artwork check | Draft | |
| SOAP-CIT-250 | United Kingdom retail | Revision C | soap_label_rev_d.pdf | Shampoo bottle artwork check | Draft | |
| RICE-BRN-1K | Australia grocery | Revision D | rice_pouch_rev_a.pdf | Rice pouch seal and copy check | Draft | |
| REL-TOM-350 | New Zealand retail | Revision E | relish_jar_rev_c.ai | Citrus soap label release check | Draft |
Investigate and complete corrective work assigned to their person record.
This is the first screen this role sees.
Nonconformances · Corrective Action Owner
Plan audits, record requirement findings and follow the assigned responses.
This is the first screen this role sees.
Audits · Auditor
Maintain controlled label standards and record revision-specific acknowledgments.
This is the first screen this role sees.
Controlled documents · Document Controller
| Title | Version | Effective date | Document | Status | |
|---|---|---|---|---|---|
| Retail carton labeling standard | Revision A | 21 Oct | carton_label_standard_v3.pdf | Review | |
| Allergen declaration procedure | Revision B | 29 Oct | allergen_declaration_v2.pdf | Review | |
| Barcode verification work instruction | Revision C | 13 Oct | barcode_check_guide_v4.pdf | Review | |
| Artwork approval and release policy | Revision D | 19 Oct | artwork_release_policy_v2.pdf | Review | |
| Food pouch print specification | Revision E | 02 Nov | pouch_print_spec_v5.pdf | Review |
Configure access and person-to-user mappings without substituting administrative access for a quality decision.
Review artwork, inspection outcomes and corrective work using the records that support each decision.
This quarter
How far records got this quarter
| Stage | Reached | Step | |
|---|---|---|---|
| Planned | 33 | ||
| In progress | 19 | 58% | |
| Review | 12 | 63% | |
| Accepted | 7 | 58% |
Sample counts per stage
Group artwork revisions by SKU, Market and Status to locate revisions awaiting review.
Group label check results by Artwork and check type, retaining reviewed by and Evidence for investigation.
Compare inspection Status by inspection type and assigned to with scheduled at and completed at.
Show requirements and their Result beneath each Inspection, keeping Pass, Fail and not applicable distinct.
Show each nonconformance with linked corrective action Status, Owner, due date and completed at.
Group findings by Audit with Severity, Owner, due date and closed at so completed findings remain distinguishable from outstanding work.
Review document Title, Version, effective date and Status without treating a newer draft as approved.
List acknowledgment dates and people under the exact linked controlled document revision; recorded acknowledgments do not establish a required training population.
See how Label & Packaging Compliance fits your kind of team.
Review ingredient and allergen artwork with evidence tied to the packaging inspection.
Keep client artwork and packaging inspection evidence identifiable through review and corrective work.
Keep market-specific artwork and label checks distinct when a product is sold in different destinations.
Each stage, from artwork evidence to inspection disposition, names the role that acts and the status it records, so a change is never anonymous.
Each stage, the role that acts and the status it records
Use Proto to help find pending reviews and prepare the evidence people need for quality decisions.
Set up connections through ERP.AI and Proto workflows, with every change logged.
Every record lives in a table you can see, extend and export. Add fields or whole tables in Proto.
Browse all 12 tablesStart with one team and one process, then add the rest once the basics are running.
Select a packaging subject and market with an identifiable artwork revision. Bring the current attachment and a changed version so the team can rehearse the review handoff.
Identify Inspector, Quality Approver and Corrective Action Owner. Admin confirms the person-to-user mapping. Arrange an independent effectiveness reviewer before corrective work starts.
Document Controller prepares the applicable instruction. Agree which inspection requirements and label checks apply, what attachments support them and how the team handles a not-applicable requirement.
Complete a supported inspection and test acceptance. Then fail a required check, test blocked acceptance, reject the inspection and follow its linked containment action.
Submit a correction for independent review. Reject an ineffective attempt and confirm the history remains available after resubmission. Keep the parent issue open until all linked actions are accepted and closed.
$0per user
The base account and everyday work in the ERP.AI app are free, for every user.
| Usage | Per $1 |
|---|---|
| Record reads (list, filter, get) | 20,000 |
| Search or aggregate queries | 4,000 |
| Record writes | 4,000 |
| Imported or synced records | 200,000 |
| Workflow runs | 2,000 |
| AI agent runs | 2,000 |
| Scheduled jobs or webhooks | 20,000 |
| File uploads (MB) | 2,000 |
| CSV or PDF exports | 100 |
Click Get started, then use Proto to configure Label & Packaging Compliance for your business. Begin with a packaging subject, its artwork revision and the requirements your Inspector uses. Rehearse a successful inspection and a rejection that leads to independently verified corrective work.
Record the SKU, market and version, attach the actual file and link it to the inspection. Agree a revision naming convention during setup so the person preparing the artwork and the reviewer identify the same material.
Record allergen, ingredients, barcode, claims and language checks against a particular artwork revision. Each check keeps its result, evidence and reviewer. Different checks on the same artwork can have different outcomes.
Artwork approval and inspection acceptance are separate decisions. Quality Approver still examines the inspection requirements and their evidence before deciding disposition. Production release follows the process your business has agreed for its production system.
Acceptance is blocked. Quality Approver can reject the inspection, which creates a linked nonconformance and containment corrective action. The team then follows the cause and correction through effectiveness review.
Effectiveness review requires an independent reviewer. Corrective Action Owner submits the work, and an independent Quality Approver decides whether it was effective. A failed verification returns the action to implementation while preserving the previous review history.
Submitted label check evidence is retained. Corrections add attributed successor evidence so the reviewer can understand the earlier submission and the change. Agree when a file change requires a new artwork revision and a fresh review.
Auditor records each finding against its audit with a requirement, severity, owner and due date. A closure date describes the finding's completion. Review that date separately from the overall audit status when following outstanding work.
Document Controller records the person and acknowledgment date against the exact controlled document revision. An earlier acknowledgment remains associated with the earlier revision. Agree who needs to read each changed instruction before reviewing coverage.
The review records support internal verification and quality decisions. External certification and regulatory interpretation remain with the authorized bodies and specialists your business uses. Agree how their advice or evidence enters the review during setup.
Start free, then use Proto to change fields, steps and approvals before your team goes live.