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Automotive Parts SCM
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SCM for Automotive Parts · Available now

Trace every part request from review to stock effect.

SCM for Automotive Parts organizes automotive part stock work around a request owned by a named team member. The Inventory Coordinator identifies the part, location, counterparty, quantity and required date.

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  • No per-user fees
  • Manual work is free
  • Configure it in Proto
OverviewRequests for review
Automotive Parts SCM · Stock requests

Requests for review

Approval conditions

New stock request
Stock requests in view
6
Total requested units
2,650
Review
6
Record numberSubjectItemLocationRequested unitsRequired by
SR-18114Receive front brake padsWheel bearing kit, rear axlePortland service depot64003 Nov
SR-12843Reserve cabin air filtersWheel bearing kit, rear axleSalt Lake overflow racks3013 Oct
SR-28102Transfer wheel bearings to RenoRadiator hose, upper 38 mmSalt Lake overflow racks47028 Oct
SR-85428Issue radiator hosesIridium spark plug, 1.1 mmTacoma cross-dock78031 Oct
SR-10341Inspect alternator batchCabin air filter, 2022 crossoverSalt Lake overflow racks30030 Oct
6 of 6 records
Receive front brake padsStock requests · SR-18114
Review
ItemWheel bearing kit, rear axle
LocationPortland service depot
Requested units640
Required by03 Nov
Revision550
Review requestSR-18114 · Receive front brake pads

Inventory Reviewer decides on the request revision and reason.

Waiting for Inventory Reviewer
ApproveReturn
Example screen with sample data
Tables, ready to use
13
Saved views
12
Roles with set permissions
5
Reports and dashboards
8
Features

Part requests with their evidence

Every feature works on the same records. Pick one to see the screen your team works in.

Part catalog

An item and its lots establish the identity and lot policy of a part before a request asks for quantity.

  • Set the scope
  • Keep the decision
  • Trace the effect
  • Stock items
  • Stock lots
Explore part catalog
OverviewReleased lots
Automotive Parts SCM · Part catalog

Released lots

Stock lots

New
ItemLot codeExpires atRelease stateOwner reference
Mirror housing, left matte blackBRK-2610-A12 OctReleasedPO 88213
Iridium spark plug, 1.1 mmFLT-2609-C11 OctReleasedPO 88214
Mirror housing, left matte blackBRG-2612-B04 NovReleasedTransfer 4142
Radiator hose, upper 38 mmHSE-2607-D04 NovReleasedRepair order 6091
Mirror housing, left matte blackALT-2608-R21 OctReleasedQuality case 1278
6 of 6 records
BRK-2610-AStock lots · SL-95483
Released
ItemMirror housing, left matte black
Expires at12 Oct
Owner referencePO 88213
Example screen with sample data
Process

From request to verified effect

Request to verified stock effect ships ready to use. 2 steps need a named approval before the work moves on: Review request (Inventory Reviewer) and Check fitment (Inventory Reviewer).

Drag a card to another stage, or focus it and use the arrow keys. It updates to match the stage.

  1. Prepare request

    Inventory Coordinator records the item, quantity, location and required date.

    Receive front brake padsSR-18114 · Inventory Coordinator
    Prepare requestBy Inventory Coordinator

  2. Review request

    Inventory Reviewer decides on the submitted request revision.

    Receive front brake padsSR-18114 · Inventory Reviewer
    Review requestBy Inventory Reviewer
    ApprovalInventory Reviewer decides on the request revision and reason.

  3. Check fitment

    Inventory Reviewer decides on vehicle and OEM evidence separately.

    Receive front brake padsSR-18114 · Inventory Coordinator
    Check fitmentBy Inventory Coordinator
    ApprovalInventory Reviewer decides on the submitted fitment check revision.

  4. Reserve stock

    Claim eligible quantity for the exact item and location.

    Receive front brake padsSR-18114 · Inventory Coordinator
    Reserve stockBy Inventory Coordinator

  5. Post movement

    Record the signed stock effect against the approved request.

    Receive front brake padsSR-18114 · Inventory Coordinator
    Post movementBy Inventory Coordinator

  6. Verify receipt

    Reconcile the operation key and linked effects before closing.

    Receive front brake padsSR-18114
    Verify receipt

Start with Request review

Inside a record

Connect vehicle, purchasing and finance context

Open any stock request to see its fitment checks, the roles that work on it, its process stages and its approvals on one page.

  1. 1
    Record details

    Item, Location, Requested units and Required by.

  2. 2
    Fitment checks

    Each line is linked to this stock request.

  3. 3
    Who works on it

    Inventory Coordinator and Admin, each with their own permissions.

  4. 4
    Process stages

    Prepare request and Review request, with the role that acts.

  5. 5
    Approvals

    Review request and Check fitment, with who decides.

Requests for reviewReceive front brake pads
Automotive Parts SCM · Stock requests

Receive front brake pads

Wheel bearing kit, rear axle · Review

Log activity
1
Record details
ItemWheel bearing kit, rear axle
LocationPortland service depot
Requested units640
Required by03 Nov
2
Fitment checks

Receive front brake pads

ParentVehicle modelModel year
Replenish spark plug stock2022 Alder compact sedan370
Replenish spark plug stock2024 Briar crossover610
Transfer wheel bearings to Reno2021 Vale pickup660
Fitment checks
6
Total model year
3,750
3

Who works on it

  • Inventory CoordinatorManage fitment checks, record attachments, stock requests
  • AdminManage Organizations, team members
4

Process stages

  • Prepare requestInventory Coordinator
  • Review requestInventory Reviewer
5

Approvals

  • Review requestInventory Reviewer
    Approved
  • Check fitmentInventory Reviewer
    Waiting
Example screen with sample data
Approvals

Independent decisions on exact revisions

Inventory Reviewer checks an eligible revision and records the decision with its reason.

OverviewApprovals
Automotive Parts SCM · Overview

Approvals

Signed in as Inventory Reviewer

Waiting for you

4 To review1 Overdue2 Decided todayOnly mine
0 selectedApproveReturn
  • FC-303272022 Alder compact sedan
    Replenish spark plug stockRequested by Inventory Reviewer
    Submitted2dActions
  • FC-271812024 Briar crossover
    Replenish spark plug stockRequested by Inventory Reviewer
    Submitted1dActions
  • FC-117962021 Vale pickup
    Transfer wheel bearings to RenoRequested by Inventory Reviewer
    Submitted5dActions
  • FC-921892023 Cedar delivery van
    Inspect alternator batchRequested by Inventory Reviewer
    Submitted3dActions

Who approves what

DecisionApprover
Review requestInventory Reviewer decides on the submitted request revision.Inventory Reviewer
Check fitmentInventory Reviewer decides on vehicle and OEM evidence separately.Inventory Reviewer
2 approval rules · set per role in Proto
Example screen with sample data
Who can approve what
Roles

A workspace for each role

Everyone opens Automotive Parts SCM to the work that is theirs. Pick a role to see what it starts with.

Inventory Reviewer

Review eligible revisions independently and reconcile operational evidence. Approve and reject only through guarded actions.

This is the first screen this role sees.

OverviewSubmitted fitment checks

Submitted fitment checks

Fitment checks · Inventory Reviewer

ParentVehicle modelModel yearOEM referenceRevisionChecked at
Replenish spark plug stock2022 Alder compact sedan370OE-BRK-1048215023 Oct
Replenish spark plug stock2024 Briar crossover610OE-FLT-2211476021 Oct
Transfer wheel bearings to Reno2021 Vale pickup660OE-BRG-3077145015 Oct
Inspect alternator batch2023 Cedar delivery van770OE-HSE-4180974014 Oct
Replenish spark plug stock2020 Rowan hatchback730OE-ALT-5296373028 Oct
6 of 6 records
Example screen with sample data

Roles and permissions

Reports

See demand and stock outcomes

Read request load, fitment outcomes, lot release, reservations and posted stock effects from their source records.

Overview
Automotive Parts SCM · Overview

Automotive Parts SCM dashboard

This quarter

Fitment checks in view
6
Submitted
6

Stock requests by status

How far records got this quarter

StageReachedStep
Draft31
Review1135%
Approved436%
Executed125%

Requested units by status

Sample totals per stage

1.0k0
-3000Draft
-1000Review
0Approved
1.0kExecuted
-3000Rejected
Example screen with sample data
  1. 01Requests by status

    Group stock requests by Status, Organization and Owner to see current review and execution load.

  2. 02Due request load

    Compare required by and Status for stock requests by Item and Location.

  3. 03Fitment outcomes

    Group fitment checks by Status, vehicle model, model year and OEM reference.

  4. 04Lot release and expiry

    List stock lots by release state, expires at and Item.

  5. 05Reservation exposure

    Sum stock reservations Quantity by State, Item and Location.

  6. 06Movement history

    Follow stock movements from Parent to Item, Location, Lot and Reverses.

  7. 07Review decision trail

    Trace review decisions from Parent to Reviewer, source revision, Decision and decided at.

  8. 08Operation outcome

    Group operation receipts by result state, Action and occurred at, with failure reason for exceptions.

All reports and dashboards

Who it's for

Built for automotive parts work

See how Automotive Parts SCM fits your kind of team.

OEM parts network

Apply reviewed automotive parts stock work to an OEM parts network.

Aftermarket distributor

Apply reviewed automotive parts stock work to an aftermarket distributor.

Service parts operator

Apply reviewed automotive parts stock work to a service parts operator.

Multi-site spares team

Apply reviewed automotive parts stock work to a multi-site spares team.

Controls

Keep retries and reversals traceable

Each stage of request to verified stock effect names the role that acts and the status it records, so a change is never anonymous.

OverviewRequest to verified stock effect
Automotive Parts SCM · Process

Request to verified stock effect

Each stage, the role that acts and the status it records

Process stages
9
Approval steps
2
Roles involved
2
Tables touched
10
Prepare request
Inventory Coordinator
StatusDraft → Review
RecordsStock requests, Organizations
Review requestApproval
Inventory Reviewer
StatusReview → Approved
RecordsReview decisions, Stock requests
Check fitmentApproval
Inventory Coordinator, Inventory Reviewer
StatusDraft → Submitted
RecordsFitment checks, Stock requests
Request to verified stock effect
  1. Start
    Prepare requestDraft → Review
    Stock requests
  2. Approval
    Review requestReview → Approved
    Review decisions
  3. Approval
    Check fitmentDraft → Submitted
    Fitment checks
  4. Step
    Post movementApproved → Executed
    Stock movements
  5. Step
    Reverse or cancel scopeDraft → Cancelled
    Stock movements
Example screen with sample data

See each stage in detail

AI agent

Ask Proto about a real case

Ask Proto to prepare automotive part requests and show reviewers the linked evidence.

It can

  • Inventory Coordinator: Prepare a request for a named SKU, quantity, location and required date; show what evidence is needed before review.
  • Inventory Reviewer: Summarize the current request revision, attachments and fitment check before a decision.
  • Auditor: Follow a request through decisions, reservations, posted movements and operation receipts.
  • App Administrator: List active locations and team membership in the intended organization.

Stays with a person

  • A person must make the independent review decision.
  • A stock effect must be checked against current revision, quantity and location, and an uncertain receipt needs reconciliation before another action.
  • Give the assistant an exact request number when asking about a case.

Set up an agent

Integrations

Connects to the tools you use

Set up connections through ERP.AI and Proto workflows, with every change logged.

  • Automotive Parts SCM
  • Vehicle catalog
  • Purchasing
  • Accounting
  • Identity
Data model

Your data, in tables you can change

Every record lives in a table you can see, extend and export. Add fields or whole tables in Proto.

Browse all 13 tables
13tables
  • Part catalog2
  • Locations and organizations4
  • Stock requests3
  • Fitment review3
  • Reservations and movements4
  • Evidence and reconciliation4
Implementation

Roll out one team at a time

Start with one team and one process, then add the rest once the basics are running.

  1. Set ownership

    Confirm organizations, active locations and team members, then assign coordinator, reviewer, auditor and administrator access.

  2. Load part identity

    Bring in SKUs, base units, lot policy and lot release evidence. Check that each item belongs to the intended organization.

  3. Define the request

    Agree how the team records receipt, move, reserve and issue cases, including required date, location and counterparty.

  4. Rehearse review

    Prepare a request, submit its revision and record an independent decision with a reason. Rehearse a returned case too.

  5. Rehearse effects

    Follow an approved case through a reservation or posted movement, then inspect its operation receipt and reversal route.

Read the implementation plan

Pricing

$0per user

The base account and everyday work in the ERP.AI app are free, for every user.

  • No per-user or per-seat fees
  • Viewing, editing, approving and exporting records in the app is free
  • Pay only for machine work: API calls, imports, workflows and AI agents
  • Prepaid credits from $5. Purchased credits never expire

Pricing details

Machine work rate card Included per $1 of credit

Machine work rate card
UsagePer $1
Record reads (list, filter, get)20,000
Search or aggregate queries4,000
Record writes4,000
Imported or synced records200,000
Workflow runs2,000
AI agent runs2,000
Scheduled jobs or webhooks20,000
File uploads (MB)2,000
CSV or PDF exports100
FAQ

Questions, answered

Scope, rollout and pricing for Automotive Parts SCM.

All questions
How do I get started?

Click Get started, then use Proto to configure SCM for Automotive Parts for your business. Begin with one organization, an active location, a representative SKU and a reviewed request.

Who prepares a stock request?

Inventory Coordinator records the owner, item, quantity, location and required date, then submits the request for independent review.

Who decides on a request?

Inventory Reviewer records a decision and reason against a particular request revision. A changed request needs its current revision considered.

How is vehicle fitment checked?

A fitment check records vehicle model, model year and OEM reference under the request. Inventory Reviewer decides on the check revision separately from the parent stock request.

How do lots affect the work?

Each lot has a release state and expiry date. The team checks that evidence before selecting a lot for reservation or movement.

What is a reservation?

A reservation claims quantity for a specific request, item and location, with a lot when the case requires one.

Where can I see a stock change?

A posted stock movement carries signed quantity and links to its request, item and location. A correction adds a movement linked to the original.

What happens after an uncertain operation?

Inventory Reviewer compares the operation receipt's expected revision and effect references with the recorded effects, then resolves or investigates the outcome.

Can an administrator approve a request?

Membership administration and stock review are separate responsibilities. The independent reviewer makes the decision on the request revision.

Set up Automotive Parts SCM your way.

Start free, then use Proto to change fields, steps and approvals before your team goes live.

Start now Download Proto

How to get started

A personal agent for your business

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