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SCM with Barcode/RFID
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SCM with Barcode/RFID · Available now

Trace each stock request from scan to reviewed movement.

Stock requests tie an item, owner, organization, location and requested quantity to a dated need. Scan events record a barcode or RFID tag read against a request.

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  • No per-user fees
  • Manual work is free
  • Configure it in Proto
OverviewRequests awaiting review
SCM with Barcode/RFID · Stock requests

Requests awaiting review

Stock requests in one list

New stock request
Stock requests in view
6
Total requested units
3,610
Review
6
Record numberSubjectStatusRequired byRequested unitsRevision
SR-96397Scan and receive work gloves at Dock 3Review17 Oct710850
SR-83759Move safety vests to pick face BReview02 Nov50080
SR-33921Reserve cable reels for field kitsReview01 Nov170170
SR-16621Receive tool pouches from supplierReview13 Oct76020
SR-55700Reconcile scanner variance in aisle 6Review19 Oct780810
6 of 6 records
Scan and receive work gloves at Dock 3Stock requests · SR-96397
Review
Required by17 Oct
Requested units710
Revision850
OwnerElena Kovacs
Approve requestSR-96397 · Scan and receive work gloves at Dock 3

Inventory Reviewer approves or rejects the current request revision with a reason.

Waiting for Inventory Reviewer
ApproveReturn
Example screen with sample data
Tables, ready to use
13
Saved views
14
Roles with set permissions
5
Reports and dashboards
9
Features

See each stock request in context

Every feature works on the same records. Pick one to see the screen your team works in.

Stock requests

Keep demand, ownership, location and review state on the same request.

  • Prepare demand
  • Route a revision
  • Follow fulfillment
  • Stock requests
  • Stock items
  • Storage locations
  • Team members
  • Record attachments
  • Review decisions
Explore stock requests
OverviewApproved requests
SCM with Barcode/RFID · Stock requests

Approved requests

Stock requests

New
Record numberSubjectStatusRequired byRequested unitsItem
SR-68586Scan and receive work gloves at Dock 3Approved03 Nov870Battery pack, 18 V
SR-44602Move safety vests to pick face BApproved12 Oct140Hard hat, white
SR-87529Reserve cable reels for field kitsApproved24 Oct880Hard hat, white
SR-94794Receive tool pouches from supplierApproved18 Oct820Safety vest, high visibility, XL
SR-15744Reconcile scanner variance in aisle 6Approved01 Nov720Battery pack, 18 V
6 of 6 records
Scan and receive work gloves at Dock 3Stock requests · SR-68586
Approved
Required by03 Nov
Requested units870
ItemBattery pack, 18 V
LocationDock 3 receiving lane
Example screen with sample data
Process

Follow stock work from request to outcome

Request to stock evidence ships ready to use. One step needs a named approval before the work moves on: Approve request (Inventory Reviewer).

Drag a card to another stage, or focus it and use the arrow keys. It updates to match the stage.

  1. Prepare stock context

    Identify the item, lot, location and people before a request.

    Scan and receive work gloves at Dock 3SR-96397 · Inventory Coordinator
    Prepare stock contextBy Inventory Coordinator

  2. Draft request

    Record the needed stock, owner and date.

    Scan and receive work gloves at Dock 3SR-96397 · Inventory Coordinator
    Draft requestBy Inventory Coordinator

  3. Submit for review

    Send the current revision and its evidence to a reviewer.

    Scan and receive work gloves at Dock 3SR-96397 · Inventory Coordinator
    Submit for reviewBy Inventory Coordinator

  4. Approve request

    A reviewer decides the current request revision.

    Scan and receive work gloves at Dock 3SR-96397 · Inventory Reviewer
    Approve requestBy Inventory Reviewer
    ApprovalInventory Reviewer approves or rejects the current request revision with a reason.

  5. Record scan

    Capture the tag, event identity, time and units against the request.

    Scan and receive work gloves at Dock 3SR-96397 · Inventory Coordinator
    Record scanBy Inventory Coordinator

  6. Reconcile outcome

    Compare the operation result with linked stock effects.

    Scan and receive work gloves at Dock 3SR-96397 · Inventory Reviewer
    Reconcile outcomeBy Inventory Reviewer

Start with Prepare stock context

Inside a record

Connect devices with a clear event identity

Open any stock request to see its operation receipts, the roles that work on it, its process stages and its approvals on one page.

  1. 1
    Record details

    Required by, Requested units, Revision and Owner.

  2. 2
    Operation receipts

    Each line is linked to this stock request.

  3. 3
    Who works on it

    Admin, each with their own permissions.

  4. 4
    Process stages

    Draft request, with the role that acts.

  5. 5
    Approvals

    Approve request, with who decides.

Requests awaiting reviewScan and receive work gloves at Dock 3
SCM with Barcode/RFID · Stock requests

Scan and receive work gloves at Dock 3

Review

Log activity
1
Record details
Required by17 Oct
Requested units710
Revision850
OwnerElena Kovacs
2
Operation receipts

Scan and receive work gloves at Dock 3

ParentActionOperation key
Pick battery packs for service vansAccept scan receiptreceive-RC-4821
Transfer hard hats to South depotMove tagged stockmove-MV-4902
Release held flashlight cartonsConfirm pickpick-PK-5017
Operation receipts
6
3

Who works on it

  • AdminManage Organizations, team members, Users, stock items, stock…
4

Process stages

  • Draft requestInventory Coordinator
5

Approvals

  • Approve requestInventory Reviewer
    Approved
Example screen with sample data
Approvals

Keep the reviewer decision with the revision

OverviewApprovals
SCM with Barcode/RFID · Overview

Approvals

Signed in as Inventory Reviewer

Waiting for you

4 To review1 Overdue2 Decided todayOnly mine
0 selectedApproveReturn
  • SE-34449EPC-3034A881
    Pick battery packs for service vansRequested by Inventory Coordinator
    Submitted0dActions
  • SE-25037EPC-3034A882
    Pick battery packs for service vansRequested by Inventory Coordinator
    Submitted2dActions
  • SE-21917BC-07241893
    Receive tool pouches from supplierRequested by Inventory Coordinator
    Submitted2dActions
  • SE-49181BC-07241894
    Scan and receive work gloves at Dock 3Requested by Inventory Coordinator
    Submitted4dActions

Who approves what

DecisionApprover
Approve requestA reviewer decides the current request revision.Inventory Reviewer
1 approval rule · set per role in Proto
Example screen with sample data
Who can approve what
Roles

A workspace for each role

Everyone opens SCM with Barcode/RFID to the work that is theirs. Pick a role to see what it starts with.

Inventory Coordinator

Prepare assigned operational records and execute eligible reviewed actions.

This is the first screen this role sees.

OverviewActive request board

Active request board

Stock requests · Inventory Coordinator

Draft2
Scan and receive work gloves at Dock 3Hard hat, white
Receive tool pouches from supplierBattery pack, 18 V
Add
Review2
Move safety vests to pick face BHard hat, white
Reconcile scanner variance in aisle 6Canvas tool pouch, 12 pocket
Add
Approved2
Reserve cable reels for field kitsLED flashlight, compact
Release held flashlight cartonsCable reel, 50 ft
Add
Example screen with sample data

Roles and permissions

Reports

Read demand, scans and stock history

Answer questions about demand, scans, reservations, movements and review outcomes.

Overview
SCM with Barcode/RFID · Overview

SCM with Barcode/RFID dashboard

This quarter

Scan events in view
6
Total scanned units
2,850
Submitted
6

Stock requests by status

How far records got this quarter

StageReachedStep
Draft43
Review2149%
Approved1152%
Executed873%

Requested units by status

Sample totals per stage

9.0k0
3.0kDraft
2.0kReview
6.0kApproved
8.0kExecuted
9.0kRejected
Example screen with sample data
  1. 01Request status by location

    Group stock requests by Location and Status, then sum requested units.

  2. 02Requests due by owner

    Group stock requests by Owner and required by with requested units.

  3. 03Scan outcome by organization

    Group scan events by Organization and Status with scanned units.

  4. 04Device event trace

    List device event ID, tag code, scanned at and Parent for a selected scan period.

  5. 05Lot release and expiry

    List stock lots by release state with Item, lot code and expires at.

  6. 06Reservation exposure

    Group stock reservations by Location, Item and State with Quantity.

  7. 07Posted movement history

    List stock movements with Parent, Item, Location, Lot, signed quantity, Posted and occurred at.

  8. 08Operation failure and review

    Group operation receipts by result state and Action with failure reason.

  9. 09Decision history by reviewer

    List review decisions with Reviewer, Parent, source revision, Decision, Reason and decided at.

All reports and dashboards

Who it's for

Fit the process to your storage work

See how SCM with Barcode/RFID fits your kind of team.

Warehouse operations

Track requests, scans and stock effects across a site's storage locations.

Field parts teams

Record the issue of spare parts from a controlled storage location.

Lot-controlled stock

Keep batch identity and release state visible through each stock action.

Controls

Trace each posted effect and correction

Each stage of request to stock evidence names the role that acts and the status it records, so a change is never anonymous.

OverviewRequest to stock evidence
SCM with Barcode/RFID · Process

Request to stock evidence

Each stage, the role that acts and the status it records

Process stages
10
Approval steps
1
Roles involved
3
Tables touched
12
Submit for review
Inventory Coordinator
StatusDraft → Review
Approve requestApproval
Inventory Reviewer
StatusReview → Approved
RecordsReview decisions
Record scan
Inventory Coordinator
StatusDraft → Submitted
RecordsScan events
Request to stock evidence
  1. Start
    Submit for reviewDraft → Review
    Inventory Coordinator
  2. Approval
    Approve requestReview → Approved
    Review decisions
  3. Step
    Record scanDraft → Submitted
    Scan events
  4. Step
    Record stock effectApproved → Executed
    Stock movements
  5. Approval
    Review correctionInventory Reviewer
    Review decisions
Example screen with sample data

See each stage in detail

AI agent

Ask Proto to gather the evidence

Give your team help with request preparation, review and evidence tracing.

It can

  • Inventory Coordinator: Find assigned requests due soon and show the item, location and requested units before preparation.
  • Inventory Reviewer: Gather a request's current revision, attachments, scans and linked effects for a decision.
  • App Administrator: Check organization membership and the item and location lists before a pilot.
  • Auditor: Trace a completed request from review decision through scan and posted movement to operation outcome.

Stays with a person

  • Proto can help organize the evidence, but a person decides whether a request revision is approved and whether a disputed physical read matches the intended stock.
  • An uncertain operation needs comparison with its linked effects.
  • Access rules and connection behavior must be configured and checked with real users and devices.

Set up an agent

Integrations

Connects to the tools you use

Set up connections through ERP.AI and Proto workflows, with every change logged.

  • SCM with Barcode/RFID
  • Barcode or RFID devices
  • Label service
  • Stock source
Data model

Your data, in tables you can change

Every record lives in a table you can see, extend and export. Add fields or whole tables in Proto.

Browse all 13 tables
13tables
  • Stock requests10
  • Scans and identification7
  • Items, lots and locations8
  • Reservations and movements8
  • Review and evidence6
  • Organization and oversight10
Implementation

Roll out one team at a time

Start with one team and one process, then add the rest once the basics are running.

  1. Map operating context

    Enter organizations, members, items, locations and lot rules. Check base units and tag conventions.

  2. Agree on decisions

    Assign coordinators and reviewers, define attachment visibility, and rehearse a request revision through approval or return.

  3. Trace physical work

    Record a scan, reservation and movement against an approved request. Compare each quantity and reference.

  4. Exercise exceptions

    Test a repeated device event, unknown tag, partial issue, failed operation and reviewed correction.

  5. Review the operating picture

    Compare Operations Overview with posted movements, active reservations and open review records.

Read the implementation plan

Pricing

$0per user

The base account and everyday work in the ERP.AI app are free, for every user.

  • No per-user or per-seat fees
  • Viewing, editing, approving and exporting records in the app is free
  • Pay only for machine work: API calls, imports, workflows and AI agents
  • Prepaid credits from $5. Purchased credits never expire

Pricing details

Machine work rate card Included per $1 of credit

Machine work rate card
UsagePer $1
Record reads (list, filter, get)20,000
Search or aggregate queries4,000
Record writes4,000
Imported or synced records200,000
Workflow runs2,000
AI agent runs2,000
Scheduled jobs or webhooks20,000
File uploads (MB)2,000
CSV or PDF exports100
FAQ

Questions, answered

Scope, rollout and pricing for SCM with Barcode/RFID.

All questions
How do I get started?

Click Get started, then use Proto to configure SCM with Barcode/RFID for your business. Begin with one organization, a known item and storage location, a request and a reviewer.

What does a scan record?

A scan can hold a tag, device event identity, time, units and the parent request. The team can compare that read with the approved request and the stock record.

Does a scan change stock by itself?

A scan is the physical observation. The posted movement is the quantity effect used for stock history.

How is available stock different from on-hand stock?

Posted signed movements establish on-hand stock. Active reservations identify quantity already set aside for requests and help explain what remains available.

How do reviewers see the right request?

A decision records the source revision, reviewer, outcome and reason. Compare that revision with the current request when work continues.

What if a scanner sends the same event twice?

Use the device event identity and request context to identify the earlier read. Reconcile the action outcome before recording another stock effect.

How are lots handled?

A lot carries its code, expiry and release state. Reservations and movements can point to that lot for a trace through the request.

How is a stock correction recorded?

Keep the original posted movement and link a compensating movement to it after reviewing the current scope and supporting evidence.

Can auditors follow the evidence?

The request links its decisions, attachments, scans, movements and operation outcomes so an auditor can inspect the chain.

Where do device and label connections fit?

Agree on tag identity, event identity and the system that manages labels before connecting devices. Rehearse duplicate and unknown reads with your actual equipment.

Set up SCM with Barcode/RFID your way.

Start free, then use Proto to change fields, steps and approvals before your team goes live.

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How to get started

A personal agent for your business

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