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Supply Chain · Available now

From forecast to delivered shipment on one set of records.

Supply Chain runs the planning, buying, receiving, stock, quality and shipping work of a manufacturer or distributor on one set of records. The Demand Planner builds forecasts per product, warehouse and time bucket under named versions, moving each version from Draft through review to Approved and Locked.

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  • No per-user fees
  • Manual work is free
  • Configure it in Proto
OverviewPurchase Orders Awaiting Approval
Supply Chain · Purchase orders

Purchase Orders Awaiting Approval

approval waits for the procurement manager

New purchase order
Purchase orders in view
6
Total amount
2,080
USD
1
EUR
1
Purchase order numberSupplierBuyerOrder dateExpected delivery dateTotal amount
PO-46880Willow Ridge Industrial PartsMina Rahman21 Oct26 Oct230
PO-15699Willow Ridge Industrial PartsHana Sato14 Oct20 Oct760
PO-26131Blue Orchard Safety GoodsLaila Haddad19 Oct21 Oct170
PO-17525Stonefield Conveyor SupplyDerek Wu15 Oct17 Oct690
PO-24944Cedar Vale ComponentsNico Costa12 Oct17 Oct120
6 of 6 records
Willow Ridge Industrial PartsPurchase orders · PO-46880
USD
BuyerMina Rahman
Order date21 Oct
Expected delivery date26 Oct
Total amount230
ContractHarbor Point liner supply
Purchase order approvalPO-46880 · Willow Ridge Industrial Parts

Procurement Manager approves orders by supplier tier and value.

Waiting for Procurement Manager
ApproveReturn
Example screen with sample data
Tables, ready to use
38
Saved views
16
Roles with set permissions
8
Reports and dashboards
10
Features

Screens for planning, purchasing, warehouse and quality

Every feature works on the same records. Pick one to see the screen your team works in.

Demand planning

Build forecasts by product, warehouse and time bucket under named versions, run MRP and act on replenishment suggestions.

  • Consensus per bucket
  • Versions locked before MRP
  • Suggestions reviewed, then actioned
  • Demand forecasts
  • Forecast versions
  • Forecast buckets
  • MRP runs
  • Replenishment plans
Explore demand planning
OverviewReplenishment Suggestions
Supply Chain · Demand planning

Replenishment Suggestions

Replenishment plans

New
Create PO2
Safety glove, largeBoise regional depot
470
11 Oct
Insulated shipping liner, mediumFresno fulfillment center
130
01 Nov
Add
Create transfer2
Pump seal kit, type BBoise regional depot
20
30 Oct
Warehouse tote, 45 literSalem returns center
260
04 Nov
Add
Create production order1
Insulated shipping liner, mediumBoise regional depot
370
17 Oct
Add
Do nothing1
Conveyor roller, 600 mmSalem returns center
800
30 Oct
Add
Example screen with sample data
Process

From forecast to matched supplier invoice

Forecast to matched supplier invoice ships ready to use. 2 steps need a named approval before the work moves on: Purchase order approval (Procurement Manager) and Invoice match (Procurement Manager).

Drag a card to another stage, or focus it and use the arrow keys. It updates to match the stage.

  1. Demand forecast

    Agree and lock the consensus forecast by product, warehouse and bucket.

    Willow Ridge Industrial PartsPO-46880 · Demand Planner
    Demand forecastBy Demand Planner

  2. Replenishment review

    Review MRP suggestions and action purchase, transfer and production orders.

    Willow Ridge Industrial PartsPO-46880 · Demand Planner
    Replenishment reviewBy Demand Planner

  3. Purchase order approval

    Approve the order according to supplier tier and order value.

    Willow Ridge Industrial PartsPO-46880 · Procurement Manager
    Purchase order approvalBy Procurement Manager
    ApprovalProcurement Manager approves orders by supplier tier and value.

  4. Supplier acknowledgment

    Record the supplier's complete acknowledgment, including every vendor split.

    Willow Ridge Industrial PartsPO-46880
    Supplier acknowledgment

  5. Receipt and inspection

    Receive by line and bin, inspect to the quality plan and put away.

    Willow Ridge Industrial PartsPO-46880 · Warehouse Operator
    Receipt and inspectionBy Warehouse Operator

  6. Invoice match

    Match the invoice to order and receipt and approve any variance.

    Willow Ridge Industrial PartsPO-46880 · Procurement Manager
    Invoice matchBy Procurement Manager
    ApprovalProcurement Manager approves matched invoices and accepted variances.

Start with Forecast to replenishment

Inside a record

One product record from forecast to shipment

Open any purchase order to see its goods receipts, the roles that work on it, its process stages and its approvals on one page.

  1. 1
    Record details

    Buyer, Order date, Expected delivery date and Total amount.

  2. 2
    Goods receipts

    Each line is linked to this purchase order.

  3. 3
    Who works on it

    Buyer, Procurement Manager and Warehouse Operator, each with their own permissions.

  4. 4
    Process stages

    Purchase order approval and Invoice match, with the role that acts.

  5. 5
    Approvals

    Purchase order approval and Invoice match, with who decides.

Purchase Orders Awaiting ApprovalWillow Ridge Industrial Parts
Supply Chain · Purchase orders

Willow Ridge Industrial Parts

Harbor Point liner supply · USD

Log activity
1
Record details
BuyerMina Rahman
Order date21 Oct
Expected delivery date26 Oct
Total amount230
2
Goods receipts

Willow Ridge Industrial Parts

Receipt numberReceipt datePurchase order
GR-4422616 OctPO 88244, pump seal kits
GR-7641512 OctPO 88248, battery cables
GR-6922311 OctPO 88244, pump seal kits
Goods receipts
6
3

Who works on it

  • BuyerManage purchase orders, purchase order items, vendor splits…
  • Procurement ManagerApprove purchase orders, supplier invoices, supplier contracts
  • Warehouse OperatorManage goods receipts, goods receipt lines, stock movements…
4

Process stages

  • Purchase order approvalProcurement Manager
  • Invoice matchProcurement Manager, Buyer
5

Approvals

  • Purchase order approvalProcurement Manager
    Approved
  • Invoice matchProcurement Manager
    Waiting
Example screen with sample data
Approvals

Orders, receipts and invoices approved by the right owner

OverviewApprovals
Supply Chain · Overview

Approvals

Signed in as Procurement Manager

Waiting for you

4 To review1 Overdue2 Decided todayOnly mine
0 selectedApproveReturn
  • PO-46880Willow Ridge Industrial Parts
    Harbor Point liner supplyRequested by Mina Rahman
    USD3dActions
  • PO-15699Willow Ridge Industrial Parts
    Cedar Vale valve supply, 2026Requested by Hana Sato
    EUR4dActions
  • PO-26131Blue Orchard Safety Goods
    Harbor Point liner supplyRequested by Laila Haddad
    GBP2dActions
  • PO-17525Stonefield Conveyor Supply
    Summit Hollow equipment serviceRequested by Derek Wu
    CAD6dActions

Who approves what

DecisionApprover
Purchase order approvalApprove the order according to supplier tier and order value.Procurement Manager
Invoice matchMatch the invoice to order and receipt and approve any variance.Procurement Manager
Approve purchase orders, supplier invoices, supplier contractsProcurement Manager
Approve cycle counts, TransfersInventory Manager
Approve goods receiptsQuality Manager
5 approval rules · set per role in Proto
Example screen with sample data
Who can approve what
Roles

A workspace for each role

Everyone opens Supply Chain to the work that is theirs. Pick a role to see what it starts with.

Admin

Configures users, roles and master data, and corrects records across the app.

  • Manage Users, Products, item masters, product categories, units of measure, Warehouses, Bins, Contacts, Carriers, shipping methods, quality plans
  • View exchange rates

Roles and permissions

Reports

Accuracy, spend, stock health and delivery

Review forecast accuracy, replenishment, spend, invoice exceptions, stock, counts, delivery, suppliers and returns.

Overview
Supply Chain · Overview

Supply Chain dashboard

This quarter

Production orders in view
6
Total quantity ordered
1,310
Planned
2
Released
2

Purchase orders by status

How far records got this quarter

StageReachedStep
Draft27
Submitted1141%
Approved545%
Acknowledged240%

Total amount by status

Sample totals per stage

1.0k0
1.0kDraft
1.0kSubmitted
-3000Approved
-1000Acknowledged
-4000In transit
Example screen with sample data
  1. 01Forecast accuracy

    How close was the consensus forecast to actual demand by product and bucket?

  2. 02Replenishment actions

    Replenishment plans by suggested action and Status for each MRP runs record.

  3. 03Spend by supplier

    Purchase orders total amount by Supplier, then by Currency, for an order date range.

  4. 04Invoice match exceptions

    Supplier invoices at Variance by Supplier, with purchase order and goods receipt.

  5. 05Inventory by quality status

    Inventory quantity on hand by Warehouse, then by quality status.

  6. 06Cycle count variance

    Cycle counts book quantity against counted quantity by Warehouse and Product.

  7. 07On-time delivery by carrier

    Shipments planned delivery date against actual delivery date by Carrier.

  8. 08Supplier scorecards

    Vendor scorecards on time delivery percent, in full percent and quality accept percent by Supplier and Period.

  9. 09Nonconformances by supplier

    Nonconformances by Supplier, then by Severity, with quantity affected.

All reports and dashboards

Who it's for

Fit the supply chain you run

See how Supply Chain fits your kind of team.

Discrete manufacturers

Manufacturers buying components and raw materials against a forecast and making finished goods in-house.

Wholesale distributors

Distributors buying for stock across several warehouses and shipping to customers by parcel and freight.

Food and temperature-controlled goods

Businesses handling lot-controlled, shelf-life and chilled or frozen stock with strict inspection and returns.

Controls

Stock changes only through recorded movements

Each stage of forecast to matched supplier invoice names the role that acts and the status it records, so a change is never anonymous.

OverviewForecast to matched supplier invoice
Supply Chain · Process

Forecast to matched supplier invoice

Each stage, the role that acts and the status it records

Process stages
12
Approval steps
2
Roles involved
7
Tables touched
33
Demand forecast
Demand Planner
StatusDraft → in review → Approved → Locked
RecordsForecast versions, Demand forecasts, Forecast buckets
Replenishment review
Demand Planner
StatusNew → Reviewed → Actioned
RecordsReplenishment plans, Production orders, Transfers
Purchase order approvalApproval
Procurement Manager
StatusDraft → Submitted
RecordsPurchase order items, Purchase orders, Vendor splits
Forecast to matched supplier invoice
  1. Start
    Demand forecastDraft → in review → Approved → Locked
    Forecast versions
  2. Step
    Replenishment reviewNew → Reviewed → Actioned
    Replenishment plans
  3. Approval
    Purchase order approvalDraft → Submitted
    Purchase order items
  4. Step
    Supplier acknowledgmentApproved → Acknowledged
    Vendor splits
  5. Approval
    Receipt and inspectionPending QC → Accepted
    Quality inspections
Example screen with sample data

See each stage in detail

AI agent

Prepare the week's replenishment with Proto

Prepare and review plans, orders, stock and shipments with Proto.

It can

  • Demand Planner: List replenishment suggestions due in the next two weeks that are still New.
  • Buyer: Show my approved orders with an unconfirmed vendor split.
  • Inventory Manager: List cycle counts pending review with variance above 10 percent.
  • Logistics Coordinator: Show shipments in exception with their last tracking event.

Stays with a person

  • Order approval belongs to the Procurement Manager, receipt release to the Quality Manager and large adjustments to the Inventory Manager.
  • Proto works with the signed-in person's permissions.
  • It can find exceptions, prepare drafts and explain a number; it does not approve an order, release stock or post an adjustment on anyone's behalf.

Set up an agent

Integrations

Connects to the tools you use

Set up connections through ERP.AI and Proto workflows, with every change logged.

  • Supply Chain
  • Accounts payable and ledger
  • Carriers
  • Suppliers
  • Forecasting tools
  • Production system
Data model

Your data, in tables you can change

Every record lives in a table you can see, extend and export. Add fields or whole tables in Proto.

Browse all 38 tables
38tables
  • Demand planning5
  • Procurement6
  • Receiving and invoices5
  • Inventory and warehouses6
  • Counts and adjustments5
  • Quality5
  • Shipping and returns6
  • Products and production5
Implementation

Roll out one team at a time

Start with one team and one process, then add the rest once the basics are running.

  1. Agree the operating boundary

    The app runs planning, purchasing, receiving, quality, inventory, counts, shipping and returns. Payables, the ledger, carrier labels and rating, supplier EDI and statistical forecasting remain connected systems. Your managers approve orders, receipts and adjustments; Proto prepares information and configuration for review.

  2. Map the source data

    Gather products and item masters, suppliers and customers, warehouses and bins, opening stock by lot, open orders and the current forecast.

  3. Configure a bounded pilot

    Pilot one warehouse and its top products for one month. Run planning, ordering, receiving, counting and shipping through the app.

  4. Rehearse the exceptions

    An order above the buyer’s limit must wait for approval. Goods must not be put away before inspection. A large count variance must wait for review. An invoice for rejected goods must stay at Variance.

  5. Reconcile and release

    Compare stock, open orders and invoices with your current system. Obtain sign-off from each team lead, keep an export of the source and agree the rollback window before cutover.

Read the implementation plan

Pricing

$0per user

The base account and everyday work in the ERP.AI app are free, for every user.

  • No per-user or per-seat fees
  • Viewing, editing, approving and exporting records in the app is free
  • Pay only for machine work: API calls, imports, workflows and AI agents
  • Prepaid credits from $5. Purchased credits never expire

Pricing details

Machine work rate card Included per $1 of credit

Machine work rate card
UsagePer $1
Record reads (list, filter, get)20,000
Search or aggregate queries4,000
Record writes4,000
Imported or synced records200,000
Workflow runs2,000
AI agent runs2,000
Scheduled jobs or webhooks20,000
File uploads (MB)2,000
CSV or PDF exports100
FAQ

Questions, answered

Scope, rollout and pricing for Supply Chain.

All questions
How do I get started?

Click Get started, then use Proto to configure Supply Chain for your business. Pilot one warehouse and its top products for one month. Run planning, ordering, receiving, counting and shipping through the app and reconcile stock and orders with your current system before adding sites.

Does it forecast demand?

Planners record statistical, sales and consensus figures per product, warehouse and bucket under versions. Statistical forecasts can be loaded from your forecasting tool.

How are purchase orders approved?

By the Procurement Manager, according to supplier tier and order value. Orders created from replenishment start as Draft and are submitted for approval.

What if a supplier only partly confirms an order?

The order stays at Approved and the unconfirmed vendor split is reported until it is resolved.

How is incoming quality handled?

Receipts wait at Pending QC until inspected against the quality plan. Rejects raise nonconformances, and repeated issues get corrective actions.

How are supplier invoices checked?

Each invoice is matched to its order and receipt. Variances need approval before payment.

How are count differences handled?

Small variances post as adjustments. Large ones wait for the Inventory Manager's review.

Does it print shipping labels?

Labels and rating stay in your carrier tools. Shipments record carrier, method and tracking, and tracking events arrive through the carrier connection.

Can we migrate from spreadsheets?

Prepare products, suppliers, warehouses and bins, opening stock by lot and open orders. Rehearse one month and reconcile it before extending the migration.

What drives the cost?

Ordinary manual use has no per-user charge under the platform policy. Imports, integrations, agent execution and other machine work consume prepaid credits; implementation is scoped separately. The pricing page lists the current rates.

Set up Supply Chain your way.

Start free, then use Proto to change fields, steps and approvals before your team goes live.

Start now Download Proto

How to get started

A personal agent for your business

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