Mileage and travel

An employee selects their registered Vehicles record and enters the route or a supported manual distance. The configured mapping service can suggest driving distance, including the declared round trip. Retain the entered facts and the source of the calculation so Finance can investigate a material difference. A maps result does not prove that the journey occurred or that every mile was business travel. The trip purpose and expense date remain part of the evidence. Avoid creating a second mileage line when a delayed calculation callback is retried.

Resolve the mileage rate using the expense date and applicable scope, including the intended effective interval and any approved company override. Select per-diem locality and dates using the company’s chosen travel policy. Rate tables must not contain ambiguous overlapping entries for the same scope. Preserve the rate basis used by an approved report when new references arrive. A later correction should retain its own explanation and revision instead of silently changing an employee’s earlier claim. Review partial travel days and supplied meals according to the actual governing policy.

A travel report can combine receipts, mileage, daily allowances and company-paid items. Check those methods together so the same covered expense is not reimbursed through both an allowance and an actual-cost claim. Eligible Mileage and per diem amounts contribute to employee payable amount; company-card spending remains outside that employee payment. Finance reviews any disallowance and records the approved amount before the downstream payment request. Meals and entertainment retains business purpose and attendee information where required, while tax classification is reviewed independently from whether the employee is reimbursed.

• Mileage Log (YTD). Open the related work within your assigned scope.
• M&E Detail (Current Period). Open the related work within your assigned scope.