Review high-value expenses

Add the required Controller decision without losing the report history.

4 stages · 2 approvals

Roles and responsibilities

Step 1Identify the additional decision
High-Value ReportsApprovedByMgr

Report NumberSubmitterReport TitleTotal Amount
Step 2Decide the high-value report
Controller Decisions PendingController

ReportReport RevisionStep NumberStep Type

Controller
Step 3Finish the Finance review
Reports Awaiting FinanceApprovedByMgr

Report NumberSubmitterReport TitleTotal Amount
Step 4Release the approved handoff
Pending ReimbursementsPending

Reimbursement NumberEmployeeReportAmount

Red diamonds require approval.Rows show responsibility for each step.

Identify the additional decision

After the manager decision, routing checks the high-value threshold in the governing ExpensePolicies. Create the Controller ExpenseApprovalSteps entry for the same SubmissionRevision. The condition must be enforced by the workflow and action permissions, not solely by hiding a button in the website.

Responsible: System
Records: ExpensePolicies ExpenseReports ExpenseApprovalSteps
Effect: Assign the required Controller step

High-Value ReportsExpenseReports

HighValue = TRUEStatusApprovedByMgrApprovedByFinance

ApprovedByMgr

ER-93404ApprovedByMgr er-44710 violation count

ER-63948ApprovedByMgr er-16922 violation count

ER-14851ApprovedByMgr er-1315 violation count

ApprovedByFinance

ER-61937ApprovedByFinance er-20225 violation count

ER-47214ApprovedByFinance er-80632 violation count

ER-89210ApprovedByFinance er-47122 violation count

Approval required

Decide the high-value report

Controller / CFO reviews the business case, manager decision, lines and evidence. Record the decision and comment against the assigned revision. A delegated actor must have the required authority and cannot approve their own claim. A rejection or hold returns the work with its history intact.

Responsible: Controller / CFO
Records: ExpenseReports ExpenseApprovalSteps ExpenseLines
Effect: Authorize the high-value decision

Controller Decisions PendingExpenseApprovalSteps

high-value decision waits for the controller / cfo

ControllerPendingYou

Report	Report Revision	Step Number	Step Type	Approver
ER-26516	880	660	Controller	XV
ER-80246	350	660	Controller	MJ
ER-77540	610	280	Controller	CY
ER-79476	370	690	Controller	LM
ER-31598	870	850	Controller	KY
ER-38385	530	880	Controller	JJ

Approval required

Finish the Finance review

Finance Reviewer verifies policy compliance, coding and line-level amounts after the Controller decision. Do not reuse that decision if the claim changes materially. ApprovalComplete requires the current revision’s manager, Controller and Finance decisions together, with blocked findings resolved through the permitted process.

Responsible: Finance Reviewer
Records: ExpenseReports ExpenseApprovalSteps ExpenseLines
Effect: Complete the applicable approval chain

Reports Awaiting FinanceExpenseReports

expense review waits for the finance reviewer

ApprovedByMgrall required prior Managerconditional Controller decisions for SubmissionRevision are Approved

ER-43681 ApprovedByMgr er-310 29
ER-61623 ApprovedByMgr er-269 30
ER-47607 ApprovedByMgr er-590 4
ER-73681 ApprovedByMgr er-393 2
ER-31656 ApprovedByMgr er-828 7

ER-43681

Submitter: VL
ReportTitle: ApprovedByMgr er-310
TotalAmount: 35,011.81
ApprovedAmount: 12,625.87
OOPAmount: 12,279.74

Expense review waits for the finance reviewer.

Release the approved handoff

The workflow prepares the authorized accounting and reimbursement work using the approved revision and source identity. Preserve the selected payment route and the distinction between employee-payable and company-card amounts. The downstream acknowledgment remains separate from the human approval, and a retry must recover the existing result.

Responsible: System
Records: ExpenseReports Reimbursements
Effect: Prepare the authorized financial handoff

Pending ReimbursementsReimbursements

StatusPendingScheduled

Reimbursement Number	Employee	Report	Amount	Reimbursement Method
RMB-19808	GT	ER-90185	33,228.45	PayrollAddOn
RMB-33536	VG	ER-64844	30,552.70	SeparateACH
RMB-51940	YM	ER-49416	17,900.92	PayrollAddOn
RMB-33995	VH	ER-47144	3,077.92	SeparateACH
RMB-71913	XY	ER-31138	44,594.69	PayrollAddOn
RMB-55913	EX	ER-27270	35,337.56	SeparateACH

Reimbursements →

Approvals and exception handling

2 approvals required in this process

Decide the high-value report Controller / CFO signs · finish the finance review waitsExpenseReports, ExpenseApprovalSteps, ExpenseLines
Finish the Finance review Finance Reviewer signs · release the approved handoff waitsExpenseReports, ExpenseApprovalSteps, ExpenseLines

When the process needs attention

hold Decide the high-value report
A rejection or hold returns the work with its history intact.
change Finish the Finance review
ApprovalComplete requires the current revision’s manager, Controller and Finance decisions together, with blocked findings resolved through the permitted process.

Records and postings

Stage	Records	Effect
1 Identify the additional decision	ExpensePolicies ExpenseReports ExpenseApprovalSteps	`Assign the required Controller step`
2 Decide the high-value report	ExpenseReports ExpenseApprovalSteps ExpenseLines	`Authorize the high-value decision`
3 Finish the Finance review	ExpenseReports ExpenseApprovalSteps ExpenseLines	`Complete the applicable approval chain`
4 Release the approved handoff	ExpenseReports Reimbursements	`Prepare the authorized financial handoff`

Data model →

Process reports

All reports

Spend by Category

Approved spend rolled up by ExpenseCategories.Group → Category for a selected period. Drills into Department × Submitter and into the per-line ExpenseLines grain. The Controller's monthly landing view; sets the M&E budget conversation.

Approved Expense LinesExpenseLines

ApprovedReport.ApprovalComplete = TRUE

Line Date	Report	Category	Vendor	Amount
08 Sep	ER-10242	EC-6248	VND-221	37,007.35
12 Sep	ER-14711	EC-1645	VND-178	30,846.21
16 Sep	ER-18788	EC-2884	VND-611	34,879.19
13 Sep	ER-70528	EC-2561	VND-269	30,096.69
29 Sep	ER-47924	EC-4158	VND-431	45,705.71
16 Sep	ER-96819	EC-5285	VND-358	26,531.11

Spend by Department & Project

Approved spend rolled up by Department × BillableTo (Project) × Category for a selected period. Bridges to PM Projects for client-billable expense recovery and to the Headcount-Cost surface in fin-accounting.

Approved Expense LinesExpenseLines

ApprovedReport.ApprovalComplete = TRUE

Line Date	Report	Category	Vendor	Amount
08 Sep	ER-10242	EC-6248	VND-221	37,007.35
12 Sep	ER-14711	EC-1645	VND-178	30,846.21
16 Sep	ER-18788	EC-2884	VND-611	34,879.19
13 Sep	ER-70528	EC-2561	VND-269	30,096.69
29 Sep	ER-47924	EC-4158	VND-431	45,705.71
16 Sep	ER-96819	EC-5285	VND-358	26,531.11

Top Spenders

Top 25 submitters YTD by ApprovedAmount with category mix, average ticket size, violation rate, and CorporateCard / OutOfPocket split. Used for both reward (sales travel ROI) and audit (anomaly review).

Approved Expense LinesExpenseLines

ApprovedReport.ApprovalComplete = TRUE

Line Date	Report	Category	Vendor	Amount
08 Sep	ER-10242	EC-6248	VND-221	37,007.35
12 Sep	ER-14711	EC-1645	VND-178	30,846.21
16 Sep	ER-18788	EC-2884	VND-611	34,879.19
13 Sep	ER-70528	EC-2561	VND-269	30,096.69
29 Sep	ER-47924	EC-4158	VND-431	45,705.71
16 Sep	ER-96819	EC-5285	VND-358	26,531.11

Reimbursement Cycle Time

Per-report elapsed days at each stage: Submitted → ApprovedByMgr, ApprovedByMgr → ApprovedByFinance, ApprovedByFinance → Reimbursed. Highlights bottleneck steps (which Manager is slow, whether Finance Reviewer is the queue) and feeds the process-improvement review.

Pending ReimbursementsReimbursements

StatusPendingScheduled

Reimbursement Number	Employee	Report	Amount	Reimbursement Method
RMB-19808	GT	ER-90185	33,228.45	PayrollAddOn
RMB-33536	VG	ER-64844	30,552.70	SeparateACH
RMB-51940	YM	ER-49416	17,900.92	PayrollAddOn
RMB-33995	VH	ER-47144	3,077.92	SeparateACH
RMB-71913	XY	ER-31138	44,594.69	PayrollAddOn
RMB-55913	EX	ER-27270	35,337.56	SeparateACH

Run by an agent

Agent support

Agents prepare records; approvals require a person.

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# Example after configuration $ curl -fsSL https://www.erp.ai/skill.md | paste into your agent › review high-value expenses · identify the additional decision on ExpensePolicies, ExpenseReports, ExpenseApprovalSteps ✓ After the manager decision, routing checks the high-value threshold in the governing ExpensePolicies. › review high-value expenses · decide the high-value report on ExpenseReports, ExpenseApprovalSteps, ExpenseLines ⏸ approval · waiting for the controller / cfo # 2 more stages after approval: finish the finance review, release the approved handoff

Other processes

3 more

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Previous · process 2 of 4Approve and reimburse expenses Next · process 4 of 4Reconcile corporate-card statements

Expense Reporting System

Modules

Expense Reporting System

Processes

Expense Reporting System

Industries

Expense Reporting System

Reference

Expense Reporting System

Review high-value expenses

Roles and responsibilities

Process steps

Identify the additional decision

Decide the high-value report

Finish the Finance review

Release the approved handoff

2 approvals required in this process

When the process needs attention

Records and postings

Process reports

Spend by Category

Spend by Department & Project

Top Spenders

Reimbursement Cycle Time

Agent support

Other processes

Capture and submit expenses

Approve and reimburse expenses

Reconcile corporate-card statements

Start now Expense Reporting System

Expense Reporting System

Modules

Expense Reporting System

Processes

Expense Reporting System

Industries

Expense Reporting System

Reference

Review high-value expenses

Roles and responsibilities

Process steps

Identify the additional decision

Decide the high-value report

Finish the Finance review

Release the approved handoff

2 approvals required in this process

When the process needs attention

Records and postings

Process reports

Spend by Category

Spend by Department & Project

Top Spenders

Reimbursement Cycle Time

Agent support

Other processes

Capture and submit expenses

Approve and reimburse expenses

Reconcile corporate-card statements

Start now Expense Reporting System

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