Reconcile corporate-card statements

Step by step

1. Review statement activity Finance Reviewer

   Finance Reviewer imports posted card transactions under stable issuer identities and reviews unmatched or disputed activity. Cardholder supplies the permitted evidence for their own transactions. Match each charge to its expense without duplicating the cost or adding company spending to employee reimbursement.

   • Connect issuer activity to evidence
   • Updates Corporate cards, Card transactions, Expense lines

2. Explain the closing balance Finance Reviewer

   Finance Reviewer prepares card reconciliations with opening balance, signed activity, statement payments counted once and issuer closing balance. Review every disposition, including personal charges and disputes. A disputed label does not remove the issuer liability; retain the claim and any employee recovery separately until a confirmed financial change occurs.

   • Prepare the statement reconciliation
   • Updates Card reconciliations, Card transactions

3. Approve the reconciliation Controller / CFO

   Controller / CFO reviews the prepared balance, outstanding explanations and approved expense evidence. Balanced is a preparation status; the Controller decision moves the reconciliation to Approved. Retain the actual signer and decision time so an employee’s transaction match cannot masquerade as statement approval.

   • Authorize the reconciled statement
   • Updates Card reconciliations, Card transactions, Expense reports
   ApprovalA person approves before the work moves on.

4. Reconcile the settlement handoff System

   The approved statement enters the accounts-payable settlement route under its own source identity. Eligible matched transactions advance to Reconciled. The payment settles the issuer liability without recognizing the same expense again. Track the external result and reuse its identity during retries or corrections rather than releasing a duplicate payment.

   • Track the approved issuer settlement
   • Updates Card reconciliations, Card transactions

Employee

Cardholder, Manager, Finance Reviewer, Controller / CFO and System carry the responsibilities shown at each stage. Permissions remain scoped to the assigned work.