Corporate Card Reconciliation
Per-Card per statement period: StatementBalance, ImportedTransactionsTotal, MatchedTotal, UnmatchedTotal, Difference, Status, and aging of any Disputed CardTransactions. The CardReconciliation close report.
Reconcile corporate-card statements
Explain the closing balance before approving issuer settlement.
4 stages · 1 approval
Roles and responsibilities
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Step 1Review statement activity
CardTransaction DateMerchant NameAmount
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Step 2Explain the closing balance
Reconciliation NumberCardStatement Period StartStatement Period End
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Step 3Approve the reconciliation
Reconciliation NumberCardStatement Period StartStatement Period End
Process steps
Follow the process from start to finish. Select a step to see who acts and what changes.
Review statement activity
Finance Reviewer imports posted CardTransactions under stable issuer identities and reviews unmatched or disputed activity. Cardholder supplies the permitted evidence for their own transactions. Match each charge to its expense without duplicating the cost or adding company spending to employee reimbursement.
Explain the closing balance
Finance Reviewer prepares CardReconciliations with opening balance, signed activity, statement payments counted once and issuer closing balance. Review every disposition, including personal charges and disputes. A disputed label does not remove the issuer liability; retain the claim and any employee recovery separately until a confirmed financial change occurs.
Approval required
Approve the reconciliation
Controller / CFO reviews the prepared balance, outstanding explanations and approved expense evidence. Balanced is a preparation status; the Controller decision moves the reconciliation to Approved. Retain the actual signer and decision time so an employee’s transaction match cannot masquerade as statement approval.
Reconcile the settlement handoff
The approved statement enters the accounts-payable settlement route under its own source identity. Eligible matched transactions advance to Reconciled. The payment settles the issuer liability without recognizing the same expense again. Track the external result and reuse its identity during retries or corrections rather than releasing a duplicate payment.
Approvals and exception handling
1 approval required in this process
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Approve the reconciliation
Controller / CFO signs · reconcile the settlement handoff waits
CardReconciliations, CardTransactions, ExpenseReports
When the process needs attention
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exception
Review statement activity
Finance Reviewer imports posted CardTransactions under stable issuer identities and reviews unmatched or disputed activity.
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exception
Explain the closing balance
Review every disposition, including personal charges and disputes.
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variance
Reconcile the settlement handoff
Track the external result and reuse its identity during retries or corrections rather than releasing a duplicate payment.
Records and postings
| Stage | Records | Effect |
|---|---|---|
| 1 Review statement activity | CorporateCardsCardTransactionsExpenseLines | Connect issuer activity to evidence |
| 2 Explain the closing balance | CardReconciliationsCardTransactions | Prepare the statement reconciliation |
| 3 Approve the reconciliation | CardReconciliationsCardTransactionsExpenseReports | Authorize the reconciled statement |
| 4 Reconcile the settlement handoff | CardReconciliationsCardTransactions | Track the approved issuer settlement |
Process reports
All reportsSpend by Category
Approved spend rolled up by ExpenseCategories.Group → Category for a selected period. Drills into Department × Submitter and into the per-line ExpenseLines grain. The Controller's monthly landing view; sets the M&E budget conversation.
Spend by Department & Project
Approved spend rolled up by Department × BillableTo (Project) × Category for a selected period. Bridges to PM Projects for client-billable expense recovery and to the Headcount-Cost surface in fin-accounting.
Top Spenders
Top 25 submitters YTD by ApprovedAmount with category mix, average ticket size, violation rate, and CorporateCard / OutOfPocket split. Used for both reward (sales travel ROI) and audit (anomaly review).
Run by an agent
Agent support
Agents prepare records; approvals require a person.
# Example after configuration
$ curl -fsSL https://www.erp.ai/skill.md | paste into your agent
› reconcile corporate-card statements · review statement activity on CorporateCards, CardTransactions, ExpenseLines
✓ Finance Reviewer imports posted CardTransactions under stable issuer identities and reviews unmatched or disputed activity.
› reconcile corporate-card statements · explain the closing balance on CardReconciliations, CardTransactions
✓ Finance Reviewer prepares CardReconciliations with opening balance, signed activity, statement payments counted once and issuer closing balance.
› reconcile corporate-card statements · approve the reconciliation on CardReconciliations, CardTransactions, ExpenseReports
⏸ approval · waiting for the controller / cfo
# 1 more stage after approval: reconcile the settlement handoff
Other processes
3 moreCapture and submit expenses
Prepare an evidenced report and send the right revision for review.
4 stages · 0 approvals
Approve and reimburse expenses
Follow the required decisions through to a confirmed employee payment.
5 stages · 2 approvals
Review high-value expenses
Add the required Controller decision without losing the report history.
4 stages · 2 approvals