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ERP.AI Subscription Billing

Subscription Billing

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Modules

Plans and pricingTurn product prices into clear, versioned subscription terms. Subscription lifecycleManage accepted subscriptions, renewals and effective changes without losing earlier terms. Usage meteringTurn accepted usage events into an explainable billing quantity.
Invoices and prorationIssue subscription invoices with a preserved price, usage and tax calculation. Payments and dunningFollow up on unpaid invoices using the actual collection outcome. Billing operations and reportingTrack subscription billing, usage and collection with a consistent reporting basis.

Subscription Billing

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Processes

Accepted plan to recurring invoiceCarry the accepted commercial version into a reviewed invoice for the agreed subscription interval. Usage event to billed quantityKeep event identity, aggregation and pricing connected through the issued document.
Plan change to corrected chargeExplain changed subscription terms through proration and reviewed financial corrections. Unpaid invoice to collectionUse the real invoice balance and observed provider outcome to guide collection and correction.

Subscription Billing

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Industries

Software subscription businessesTeams billing recurring software plans and accepted changes to seats or features. Usage-based servicesAPI, data and infrastructure services charging for an explicitly measured unit.
Recurring service providersBusinesses collecting repeat service fees and maintaining customer billing history.

Subscription Billing

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Reference

Roles and permissionsGive billing staff and customers the access their work needs. Subscription billing reportsExplain subscriptions, billed usage and actual collection. Data modelFollow accepted subscription terms from metering through invoices and payment evidence.
IntegrationsConnect usage, tax, hosted payments and accounting with preserved outcome evidence. ImplementationConfigure and reconcile a complete subscription billing interval. Use Proto with Subscription BillingConfigure subscription plans and investigate billing evidence with Proto.

Subscription Billing

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All systems
Modules
Plans and pricingTurn product prices into clear, versioned subscription terms.Subscription lifecycleManage accepted subscriptions, renewals and effective changes without losing earlier terms.Usage meteringTurn accepted usage events into an explainable billing quantity.Invoices and prorationIssue subscription invoices with a preserved price, usage and tax calculation.Payments and dunningFollow up on unpaid invoices using the actual collection outcome.Billing operations and reportingTrack subscription billing, usage and collection with a consistent reporting basis.
Processes
Accepted plan to recurring invoiceCarry the accepted commercial version into a reviewed invoice for the agreed subscription interval.Usage event to billed quantityKeep event identity, aggregation and pricing connected through the issued document.Plan change to corrected chargeExplain changed subscription terms through proration and reviewed financial corrections.Unpaid invoice to collectionUse the real invoice balance and observed provider outcome to guide collection and correction.
Industries
Software subscription businessesTeams billing recurring software plans and accepted changes to seats or features.Usage-based servicesAPI, data and infrastructure services charging for an explicitly measured unit.Recurring service providersBusinesses collecting repeat service fees and maintaining customer billing history.
Reference
Roles and permissionsGive billing staff and customers the access their work needs.Subscription billing reportsExplain subscriptions, billed usage and actual collection.Data modelFollow accepted subscription terms from metering through invoices and payment evidence.IntegrationsConnect usage, tax, hosted payments and accounting with preserved outcome evidence.ImplementationConfigure and reconcile a complete subscription billing interval.Use Proto with Subscription BillingConfigure subscription plans and investigate billing evidence with Proto.
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Subscription Billing Modules
Usage metering3 of 6
  • Plans and pricing1 of 6
  • Subscription lifecycle2 of 6
  • Usage metering3 of 6
  • Invoices and proration4 of 6
  • Payments and dunning5 of 6
  • Billing operations and reporting6 of 6

Usage metering

Turn accepted usage events into an explainable billing quantity.

Usage ExceptionsUsageEvents
Plans and pricingSubscription lifecycleUsage meteringInvoices and prorationPayments and dunningBilling operations and reporting
StatusReceivedRejected
Received
UE-48087Received ue-33430 quantity
UE-15440Rejected ue-715950 quantity
UE-52025Received ue-834870 quantity
Rejected
UE-24989Rejected ue-220870 quantity
Records in this module
  • BillingAdjustments
  • BillingAdjustmentApplications
  • UsageMeters
  • UsageEvents
  • UsageAggregates
  • IntegrationEvents
  • BillingRuns

Receive an identifiable event

Each usage event names the subscription, meter, external event identity, occurrence time, receipt time and quantity. Verify the authorised source before accepting it. The same source identity with the same payload returns the earlier result. The same identity with a changed payload is a conflict requiring investigation.

This protects the quantity when a producer retries after a timeout or two workers receive the same message. An accepted webhook does not establish a second billable event. Retain the original payload digest and provider context so an operator can explain why an event was accepted, rejected or identified as a duplicate.

Use the billing window consistently

The billing interval includes its start instant and excludes its end instant. An event at the end belongs to the next interval. Use the business occurrence time for allocation and the receipt cutoff to determine which accepted events were known to a particular billing candidate.

Late arrivals need a configured policy. They can enter a new unissued candidate or create a reviewed adjustment for an already issued interval. They must not silently change an issued invoice. The frozen aggregate retains the exact accepted event set, meter version, interval and cutoff that supplied its quantity.

Apply the meter’s aggregation method

Sum meters add accepted non-superseded quantities in the interval. Maximum meters select the largest qualifying measurement. Latest meters choose the last qualifying occurrence, using a stable event identity to break an equal-time tie. A meter change does not allow an old event to switch its meaning retrospectively.

For example, measurements of two, five and three produce ten under Sum, five under Maximum and three under Latest when the final measurement occurred last. The resulting quantity is only one part of pricing: the published plan separately applies included units, tier selection, base charges and the configured rounding rules.

Correct usage without erasing evidence

An erroneous event is corrected with a linked replacement under the authorised correction process. Preserve the earlier event and mark it superseded only when the replacement is accepted. A rejected correction leaves the existing accepted contribution unchanged. Cycles, cross-subscription replacements and repeated correction of a superseded branch are rejected.

If the event already contributed to an issued invoice, a correction produces a financial adjustment or credit review. It does not edit the prior invoice’s quantity in place. The customer and operator can see the original billed basis and the later correction that explains the changed charge.

Review the frozen aggregate

The Billing Manager reviews the candidate inputs before invoice issue. An aggregate that points to missing events, a conflicting provider receipt or a different subscription remains unresolved. A repeated billing worker reuses the same interval and source digest. It cannot bill the aggregate twice or swap in a different event set after approval. This gives the final invoice a traceable quantity instead of an unexplained counter that keeps changing after the customer receives it.

Modules

  • Plans Awaiting PublicationSubmitted
    Plan NumberNameCurrencyPricing Mode
    Per Unit

    Plans and pricing

    Turn product prices into clear, versioned subscription terms.

  • My Active SubscriptionsActive
    Subscription NumberCustomerPrice PlanCurrent Period Start

    Subscription lifecycle

    Manage accepted subscriptions, renewals and effective changes without losing earlier terms.

  • Usage ExceptionsReceived
    Event NumberSubscriptionMeterOccurred At

    Usage metering

    Turn accepted usage events into an explainable billing quantity.

  • Billing Runs Awaiting ReviewSubmitted
    Run NumberSubscriptionPeriod StartPeriod End

    Invoices and proration

    Issue subscription invoices with a preserved price, usage and tax calculation.

  • Unresolved PaymentsPending
    Attempt NumberInvoiceAmountCurrency

    Payments and dunning

    Follow up on unpaid invoices using the actual collection outcome.

  • Subscription Status BoardPending
    Subscription NumberCustomerPrice PlanQuantity

    Billing operations and reporting

    Track subscription billing, usage and collection with a consistent reporting basis.

Reports

All reports

Usage and Rating Detail

Trace billed units through frozen event aggregates, included allowances, tiers and the published plan version.

Usage ExceptionsUsageEvents
StatusReceivedRejected
Received
UE-48087Received ue-33430 quantity
UE-15440Rejected ue-715950 quantity
UE-52025Received ue-834870 quantity
Rejected
UE-24989Rejected ue-220870 quantity

Roles and permissions

Billing Manager

Independently approve PricePlans, BillingRuns, BillingAdjustments, CreditNotes, RefundRequests and UsageEvents corrections.

Permissions and records
  • Independently approve PricePlans, BillingRuns, BillingAdjustments, CreditNotes, RefundRequests and UsageEvents corrections
  • Review configured proration, tax and collection policy
  • Investigate PaymentAttempts and financial exceptions
  • No own approval, direct settled-state invention or issued-document edits
  • BillingAdjustments
  • UsageEvents
  • BillingRuns
Billing Runs Awaiting ReviewBillingRuns
Submitted
  • BR-82772 SBS-35817 in 8 d
  • BR-85913 SBS-56018 in 5 d
  • BR-59619 SBS-91868 in 7 d
  • BR-62087 SBS-95490 in 3 d
  • BR-90168 SBS-19340 in 4 d
BR-82772
Subscription
SBS-35817
PeriodStart
25 Sep
PeriodEnd
04 Oct
PreparedAt
18 Sep
PreparedBy
YT

Approval conditions.

Billing Operator

Prepare Customers, PricePlans, SubscriptionChanges and BillingRuns.

Permissions and records
  • Prepare Customers, PricePlans, SubscriptionChanges and BillingRuns
  • Investigate UsageEvents and create authorised correction proposals
  • Prepare BillingAdjustments, CreditNotes and RefundRequests
  • Manage DunningCases and scheduled notices within accepted policy
  • BillingRuns
  • UsageEvents
  • BillingAdjustments
Usage ExceptionsUsageEvents
StatusReceivedRejected
Received
UE-48087Received ue-33430 quantity
UE-15440Rejected ue-715950 quantity
UE-52025Received ue-834870 quantity
Rejected
UE-24989Rejected ue-220870 quantity
Customer

Read own Customers, Subscriptions, issued Invoices, issued CreditNotes and permitted UsageAggregates.

Permissions and records
  • Read own Customers, Subscriptions, issued Invoices, issued CreditNotes and permitted UsageAggregates
  • Accept own offered terms and submit SubscriptionChanges
  • Add or revoke own hosted PaymentMethods through provider flow
  • No staff records, financial edits, approval or other-customer documents
  • UsageAggregates
Customer Invoice HistoryInvoices
StatusIssuedPartPaidPaidOverdue
Issued
INV-76150CRR-556
INV-79858CRR-303
PartPaid
INV-81418CRR-556
INV-40477CRR-102
Paid
INV-75244CRR-315
Overdue
INV-24063CRR-288

Related processes

Plans Awaiting PublicationSubmitted
Plan NumberNameCurrencyPricing Mode
Per Unit

Accepted plan to recurring invoice

Carry the accepted commercial version into a reviewed invoice for the agreed subscription interval.

4 stages · 2 approvals

Usage ExceptionsReceived
Event NumberSubscriptionMeterOccurred At

Usage event to billed quantity

Keep event identity, aggregation and pricing connected through the issued document.

3 stages · 1 approval

Pending Subscription ChangesSubmitted
Change NumberSubscriptionChange TypeEffective At
Quantity

Plan change to corrected charge

Explain changed subscription terms through proration and reviewed financial corrections.

4 stages · 2 approvals

ERP•AI workspace

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