Vendor reporting

AP Aging groups open approved and partly paid bills by supplier and due date. It uses the remaining balance after valid payment and credit applications. A bill with a future due date is different from an overdue balance, and a disputed item needs its own context rather than disappearing from the team’s work list. Retain the report’s as-of date when sharing an aging view.

Supplier-spend reporting aggregates the appropriate payment population for the selected period. An active-vendor list shows actual vendor records; calculated spend belongs in its report with a defined basis. This avoids presenting a cached supplier total as though it were a transaction ledger. Reviewers can connect a report to the underlying bill, payment and bank outcome.

The match and dispute reports show why invoices cannot progress. The payment-run views separate proposals awaiting release from actual payment records. Discount reporting compares available, taken, expired and skipped opportunities using their original terms. A potential saving is not reported as a realized discount until the payment application supports it.

Choose views for the reader’s role. The AP Clerk needs processing detail, while a restricted executive viewer receives the permitted summary. Vendor users see only their own bill and payment information. Report exports and drill-down links must enforce the same access boundaries as the visible page, including protection of bank and tax identifiers.

Form1099 tracking retains the tax year, form and box, payment total, reporting decision, applied threshold and rule source. Rules depend on the relevant year and payment category; the website does not treat one threshold as permanently correct. Missing W-9 information remains an exception in the population requiring review, rather than a reason to omit a potentially reportable payee.

Controller / CFO reviews readiness before the configured filing partner receives the handoff. Keep one declared filing owner for each payment population, including subcontractor-originated bills, to avoid duplicate filings. Form1099 filings hold the handoff identity and result. A prepared file, recipient copy and accepted filing are separate outcomes; corrections retain their connection to the original reporting record.

• AP Aging. Review the underlying records within your permitted scope.
• 1099 Readiness (Current tax year). Review the underlying records within your permitted scope.