Request to asset transfer

Move an asset to its approved custodian and location while preserving the history needed for the next count.

Step by step

Asset capitalization Fixed Asset Accountant

Reconcile capex source evidence with the individual asset, cost, in-service date and assignment. Duplicate source events return the existing candidate; activating an asset follows the reviewed capitalization policy.
- Updates Fixed assets, Asset capitalizations
Custodian transfer Manager

Independently approve a within-department transfer; Controller / CFO decides cross-cost-center changes. Apply the approved assignment only on its effective date and reject stale or cross-entity references.
- Updates Asset transfers, Fixed assets, Asset movements
ApprovalA person approves before the work moves on.
Physical inventory Fixed Asset Accountant

Preserve expected assignments at count start, collect scoped observations and investigate discrepancies. An unregistered item may have no asset reference until reviewed intake; a missing item is never automatically written off.
- Updates Physical inventories, Physical inventory items, Maintenance logs
Tax and audit reporting Tax Accountant

Reconcile workpapers to the reviewed tax books and asset roll-forward. Export the retained version; record filing only with external acceptance evidence. Keep prior snapshots when a return or book is corrected.
- Updates Form 4562snapshots, Book schedules, Asset movements

What Fixed Asset Management enforces at each step.

Apply the independently approved custodian or cost-center change on its effective date.
Retain the expected assignment captured at count start when investigating a discrepancy.
Send an unregistered item through reviewed intake; a missing observation never writes off an asset automatically.

Fixed Asset Accountant: Fixed Asset Accountant works within the record, field and action scope below.
Manager: Manager works within the record, field and action scope below.
Tax Accountant: Tax Accountant works within the record, field and action scope below.

Start free, then use Proto to change fields, steps and approvals before your team goes live.