Departments, session timeout, API keys, and service accounts

Departments

Settings → Departments

Organize your team into departments (Sales, Finance, Operations…). Click Add Department to create one. A member’s department appears in the Members list, and fields such as User filters can use it.

Session Timeout

Settings → Session Timeout

Turn on Sign out inactive members to sign people out automatically after a period of inactivity.

• It applies to everyone in the organization, on every device.
• Mouse, keyboard, or touch input in any ERP•AI tab counts as activity.
• Members see a warning 1 minute before they’re signed out and can choose to stay signed in.

Click Save changes.

API Keys

Settings → API Keys

API keys are scoped credentials that let scripts, integrations, and AI agents use ERP•AI’s API.

Key types (tabs)

The list shows each Key with its name and scopes (for example records:read, records:write, records:delete, tables:read, tables:write, schema:read, apps:read), Expires, Last used, and Created by.

Create a key

1. Click New API Key.
2. Give it a name, choose its scopes and the apps it can access, and set an expiry.
3. Copy the key immediately. It’s shown only once.

Manage keys

Depending on your permissions, you can edit, rotate (replace with a new secret), or revoke (disable) your own keys or any key, and read the key audit log and usage stats.

Service Accounts

Settings → Service Accounts

Service accounts are non-human identities owned by the organization. Each one can hold one or more organization API keys, so integrations keep working when an employee leaves.

1. Click New Service Account and name it (for example ERP-to-Warehouse Sync).
2. Create an Organization API key and assign it to the service account.