Process · Bill to payment

Bill to payment

Review supplier bills, authorize payment and reconcile the resulting cash movement with your books.

Step by step

Supplier bill preparation AP Clerk

Check the supplier identity, invoice reference, expense account and duplicate-document conditions before submitting the bill and supporting evidence.
- Updates Bills, Bill items, Contacts
Bill and payment approval Controller / CFO

Independently approve the current document revision and authorized payment instruction. Bank submission remains distinct from clearance, and unresolved outcomes keep their original instruction identity.
- Updates Bills, Payments made
ApprovalA person approves before the work moves on.
Bank reconciliation Controller / CFO

A preparer matches each bank row once and explains timing items. Independently approve only when the adjusted statement balance equals posted books; retain source statements and match references.
- Updates Bank statements, Bank transactions, Bank reconciliations
ApprovalA person approves before the work moves on.
Financial reporting Viewer

Produce entity-scoped statements from posted ledger lines and aging from open document balances. Preserve reporting basis, dates and supporting drill-down; separate external filing acknowledgments.
- Updates Journal entries, Journal entry lines, Chart of accounts

What Small Business Accounting enforces at each step.

Check supplier and invoice identity before accepting a bill, including duplicate submissions.
Require independent approval of the current bill and payment instruction.
Preserve an uncertain bank submission for reconciliation; do not send a second payment to resolve an unknown first result.

AP Clerk: AP Clerk works within the record, field and action scope below.
Controller / CFO: Controller / CFO works within the record, field and action scope below.
Viewer: Viewer works within the record, field and action scope below.

Start free, then use Proto to change fields, steps and approvals before your team goes live.