AP Aging
Open bills bucketed 0–30 / 31–60 / 61–90 / 90+ days, by vendor. Drives the pay-run scheduling view.
Bill to payment
Review supplier bills, authorize payment and reconcile the resulting cash movement with your books.
4 stages · 2 approvals
Roles and responsibilities
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Step 1Supplier bill preparation
Bill NumberVendorBill DateDue Date
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Step 2Bill and payment approval
Bill NumberVendorBill DateDue Date
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Step 3Bank reconciliation
Reconciliation NumberBank AccountPeriodStatement Balance
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Step 4Financial reporting
Journal Entry NumberDateDescriptionSourceAR
Process steps
Follow the process from start to finish. Select a step to see who acts and what changes.
Supplier bill preparation
Check the supplier identity, invoice reference, expense account and duplicate-document conditions before submitting the bill and supporting evidence.
Approval required
Bill and payment approval
Independently approve the current document revision and authorized payment instruction. Bank submission remains distinct from clearance, and unresolved outcomes keep their original instruction identity.
Approval required
Bank reconciliation
A preparer matches each bank row once and explains timing items. Independently approve only when the adjusted statement balance equals posted books; retain source statements and match references.
Financial reporting
Produce entity-scoped statements from posted ledger lines and aging from open document balances. Preserve reporting basis, dates and supporting drill-down; separate external filing acknowledgments.
Approvals and controls
2 approvals required in this process
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Bill and payment approval
Controller / CFO signs · bank reconciliation waits
Bills, PaymentsMade -
Bank reconciliation
Controller / CFO signs · financial reporting waits
BankStatements, BankTransactions, BankReconciliations - Check supplier and invoice identity before accepting a billIncluding duplicate submissions.
- Require independent approval of the current billPayment instruction.
- Preserve an uncertain bank submission for reconciliation; do not send a second payment to resolve an unknown first result.
Records and postings
| Stage | Records | Effect |
|---|---|---|
| 1 Supplier bill preparation | BillsBillItemsContacts | Check the supplier identity, invoice reference, expense account and duplicate-document conditions before submitting the bill and supporting evidence |
| 2 Bill and payment approval | BillsPaymentsMade | Independently approve the current document revision and authorized payment instruction |
| 3 Bank reconciliation | BankStatementsBankTransactionsBankReconciliations | A preparer matches each bank row once and explains timing items |
| 4 Financial reporting | JournalEntriesJournalEntryLinesChartOfAccounts | Produce entity-scoped statements from posted ledger lines and aging from open document balances |
Process reports
All reportsTrial Balance
All GL accounts for a selected period with opening, debit/credit movement, and closing balances. Drills from summary account down to source JournalEntryLines. The anchor report — every other statement derives from it.
Balance Sheet
Assets, Liabilities, Equity rolled up to summary accounts as of a selected date. Comparative current vs. prior period.
Income Statement (P&L)
Revenue, COGS, Operating Expenses, Other Income/Expense, Net Income for a date range. Month, QTD, YTD columns with prior-period comparatives.
Cash Flow Statement
Indirect method: operating, investing, financing activities derived from Balance Sheet movement plus non-cash reconciliations. Period and YTD.
General Ledger Detail
Every posted JournalEntryLine for a selected account and date range with running balances. The audit-trail report — used at close and at year-end.
AR Aging
Open invoices bucketed 0–30 / 31–60 / 61–90 / 90+ days past due, by customer. Drives the dunning queue.
Run by an agent
Agent support
Proto cannot supply a missing business approval, invent external payment or posting outcomes, or weaken the server permissions. Reviewed source records and configured integrations determine the available actions. Retain the result of each actual operation and investigate unsupported requirements before enabling automatic execution.
# Example after configuration
$ curl -fsSL https://www.erp.ai/skill.md | paste into your agent
› bill to payment · supplier bill preparation on Bills, BillItems, Contacts
✓ Check the supplier identity, invoice reference, expense account and duplicate-document conditions before submitting the bill and supporting evidence.
› bill to payment · bill and payment approval on Bills, PaymentsMade
⏸ approval · waiting for the controller / cfo
# 2 more stages after approval: bank reconciliation, financial reporting
Other processes
3 moreTransaction to financial statements
Connect customer invoices and confirmed receipts to balanced books and clear financial statements.
4 stages · 0 approvals
Statement to reconciliation
Match bank activity to posted books and resolve differences before closing the period.
4 stages · 3 approvals
Journal to close
Review expenses and journals, resolve outstanding differences and close the accounting period.
4 stages · 3 approvals