Transaction to financial statements

Connect customer invoices and confirmed receipts to balanced books and clear financial statements.

Step by step

Accounting setup Controller / CFO

Configure entity accounts, open periods, exchange-rate inputs, tax treatment and decision authority before importing opening balances.
- Updates Chart of accounts, Accounting periods, Currencies, Tax rates
Customer billing AR Clerk

Prepare and issue invoices with frozen account, currency and tax mappings. Post the source-linked balanced journal once to an open period.
- Updates Invoices, Invoice items, Contacts
Receipt allocation AR Clerk

Apply confirmed incoming money only within the customer, entity and currency. Protect available receipt and open invoice amounts atomically; keep excess funds unapplied.
- Updates Payments received, Invoices
Financial reporting Viewer

Produce entity-scoped statements from posted ledger lines and aging from open document balances. Preserve reporting basis, dates and supporting drill-down; separate external filing acknowledgments.
- Updates Journal entries, Journal entry lines, Chart of accounts

What Small Business Accounting enforces at each step.

Post balanced invoice entries only into an open period with the correct entity, account and tax mappings.
Apply confirmed receipts within the customer and currency, protecting both available cash and the invoice balance.
Leave excess receipts unapplied and derive financial statements from posted ledger lines.

Controller / CFO: Controller / CFO works within the record, field and action scope below.
AR Clerk: AR Clerk works within the record, field and action scope below.
Viewer: Viewer works within the record, field and action scope below.

Start free, then use Proto to change fields, steps and approvals before your team goes live.