Transaction to financial statements
Connect customer invoices and confirmed receipts to balanced books and clear financial statements.
4 stages · 0 approvals
Roles and responsibilities
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Step 1Accounting setup
Period NamePeriod TypeStart DateEnd DateQuarter
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Step 2Customer billing
Invoice NumberCustomerInvoice DateDue Date
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Step 3Receipt allocation
Invoice NumberCustomerInvoice DateDue Date
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Step 4Financial reporting
Journal Entry NumberDateDescriptionSourceAR
Process steps
Follow the process from start to finish. Select a step to see who acts and what changes.
Accounting setup
Configure entity accounts, open periods, exchange-rate inputs, tax treatment and decision authority before importing opening balances.
Customer billing
Prepare and issue invoices with frozen account, currency and tax mappings. Post the source-linked balanced journal once to an open period.
Receipt allocation
Apply confirmed incoming money only within the customer, entity and currency. Protect available receipt and open invoice amounts atomically; keep excess funds unapplied.
Financial reporting
Produce entity-scoped statements from posted ledger lines and aging from open document balances. Preserve reporting basis, dates and supporting drill-down; separate external filing acknowledgments.
0 approvals required in this process
- Post balanced invoice entries only into an open periodThe correct entity, account and tax mappings.
- Apply confirmed receipts within the customer and currencyProtecting both available cash and the invoice balance.
- Leave excess receipts unappliedDerive financial statements from posted ledger lines.
Records and postings
| Stage | Records | Effect |
|---|---|---|
| 1 Accounting setup | ChartOfAccountsAccountingPeriodsCurrenciesTaxRates | Configure entity accounts, open periods, exchange-rate inputs, tax treatment and decision authority before importing opening balances |
| 2 Customer billing | InvoicesInvoiceItemsContacts | Prepare and issue invoices with frozen account, currency and tax mappings |
| 3 Receipt allocation | PaymentsReceivedInvoices | Apply confirmed incoming money only within the customer, entity and currency |
| 4 Financial reporting | JournalEntriesJournalEntryLinesChartOfAccounts | Produce entity-scoped statements from posted ledger lines and aging from open document balances |
Process reports
All reportsIncome Statement (P&L)
Revenue, COGS, Operating Expenses, Other Income/Expense, Net Income for a date range. Month, QTD, YTD columns with prior-period comparatives.
AR Aging
Open invoices bucketed 0–30 / 31–60 / 61–90 / 90+ days past due, by customer. Drives the dunning queue.
Trial Balance
All GL accounts for a selected period with opening, debit/credit movement, and closing balances. Drills from summary account down to source JournalEntryLines. The anchor report — every other statement derives from it.
Balance Sheet
Assets, Liabilities, Equity rolled up to summary accounts as of a selected date. Comparative current vs. prior period.
Cash Flow Statement
Indirect method: operating, investing, financing activities derived from Balance Sheet movement plus non-cash reconciliations. Period and YTD.
General Ledger Detail
Every posted JournalEntryLine for a selected account and date range with running balances. The audit-trail report — used at close and at year-end.
AP Aging
Open bills bucketed 0–30 / 31–60 / 61–90 / 90+ days, by vendor. Drives the pay-run scheduling view.
Agent support
Proto cannot supply a missing business approval, invent external payment or posting outcomes, or weaken the server permissions. Reviewed source records and configured integrations determine the available actions. Retain the result of each actual operation and investigate unsupported requirements before enabling automatic execution.
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