Bookkeeping

Match the bank to existing accounting

Bank Matching Queue presents imported statement lines with their source identities. A proposed match is preparation work for Bookkeeper to review. Importing a bank line must not recreate a receipt or payment that a connector already recorded. Match the complete bank amount to the existing journal evidence; record fees, transfers and legitimate split matches explicitly. A balanced statement total alone does not establish that every line is correctly classified. Unmatched and excluded items retain their reasons, so month-end follow-up starts from a clear population.

Close a period with a retained basis

Manual journals require independent Owner review before posting. Source events use unique keys and cannot post twice after a retry. Posted lines remain immutable; corrections use linked reversals and new entries in an Open period. At month-end, Bookkeeper reconciles bank, receivables, payables and payroll liabilities and submits the period evidence. Owner approval closes the posting window atomically. A new backdated entry is rejected after close. Reopening needs a new reason and authorized revision, while the previous close snapshot remains available.

Rollout checks

Compare Profit and Loss, Balance Sheet and Cash Movement to a reconciled trial balance. Include payroll settlement, bank fees and owner transfers in the cash check. Attempt a duplicate source post, an unbalanced journal and a posting to a closed period. Each invalid case must stop before it alters the ledger.

Before rollout, agree who prepares work, who can approve it and which source owns the final outcome. Map authenticated people to Employees and test those permissions through record links, exports and API calls. A hidden button alone cannot protect a business record. Retain the source revision, decision actor and effective configuration so a later change can be understood without reconstructing old settings.

Run the module with a small reconciled population before importing the full history. Record opening totals and identifiers, resolve duplicates, and compare results to the current business records. Where a connector supplies an outcome, test a retry, a rejected request and a delayed response. Preserve the evidence that explains each result. Agree the remaining manual work with the owner before releasing the application to the team.