Payroll

Prepare the correct payroll population

Payroll Calendar shows the period, pay date and current run state. HR / Payroll selects the effective employee population and supported pay frequency, including hires, leavers and changes during the period. Calculations use a verified provider or customer-approved configuration for the relevant country, earning codes, deductions, calendar and rounding. A salary field alone is insufficient to calculate statutory payroll. Retain the compensation and rule revisions with the generated statements so the result can be explained later.

Rollout checks

Pilot a hire partway through the period, a changed salary, one failed employee payment and a repeated confirmation callback. Reconcile gross, deductions, net pay, liabilities and settled cash. Confirm that a preparation user cannot approve the same run and that the Bookkeeper role cannot obtain individual pay through an export or attachment link.

Before rollout, agree who prepares work, who can approve it and which source owns the final outcome. Map authenticated people to Employees and test those permissions through record links, exports and API calls. A hidden button alone cannot protect a business record. Retain the source revision, decision actor and effective configuration so a later change can be understood without reconstructing old settings.

Run the module with a small reconciled population before importing the full history. Record opening totals and identifiers, resolve duplicates, and compare results to the current business records. Where a connector supplies an outcome, test a retry, a rejected request and a delayed response. Preserve the evidence that explains each result. Agree the remaining manual work with the owner before releasing the application to the team.