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ERP.AI ERP for Small Business

ERP for Small Business

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Modules

InvoicingCreate customer invoices and follow the balance through to payment. Bills and expensesKeep supplier bills and employee reimbursements moving with clear decisions. BookkeepingKeep journals, bank evidence and period results connected.
Sales pipelineGive every lead an owner and every opportunity a next step. People and leaveKeep employee records and leave decisions clear for a small team. PayrollPrepare pay with the right review and follow every payment outcome.

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Processes

Turn a sales opportunity into an invoiceFollow the commercial handoff through independent invoice approval. Collect and apply customer cashMatch confirmed receipts to the customer invoices they settle. Approve and pay bills and expensesReview the obligation and authorize the exact payout before settlement.
Run and confirm payrollReview the calculation and track settlement for every employee. Request and approve leaveUse explicit entitlement and independent decisions for leave. Reconcile and close the booksClose an accounting period from reconciled evidence.

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Industries

Professional servicesConnect client billing, supplier costs and a small team. Small agenciesFollow new business through billing and keep team administration organized.
Local service businessesKeep everyday billing, spending and staff records under control.

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Reference

Roles and permissionsGive people the access their work requires. Reports and analyticsRead the business from reconciled records. Data modelUnderstand the records and their accounting boundaries.
IntegrationsConnect source records with clear ownership and retry behavior. ImplementationStart from reconciled records and prove the everyday work. Agent assistanceUse an agent for preparation and follow-up within your permissions.

ERP for Small Business

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All systems
Modules
InvoicingCreate customer invoices and follow the balance through to payment.Bills and expensesKeep supplier bills and employee reimbursements moving with clear decisions.BookkeepingKeep journals, bank evidence and period results connected.Sales pipelineGive every lead an owner and every opportunity a next step.People and leaveKeep employee records and leave decisions clear for a small team.PayrollPrepare pay with the right review and follow every payment outcome.
Processes
Turn a sales opportunity into an invoiceFollow the commercial handoff through independent invoice approval.Collect and apply customer cashMatch confirmed receipts to the customer invoices they settle.Approve and pay bills and expensesReview the obligation and authorize the exact payout before settlement.Run and confirm payrollReview the calculation and track settlement for every employee.Request and approve leaveUse explicit entitlement and independent decisions for leave.Reconcile and close the booksClose an accounting period from reconciled evidence.
Industries
Professional servicesConnect client billing, supplier costs and a small team.Small agenciesFollow new business through billing and keep team administration organized.Local service businessesKeep everyday billing, spending and staff records under control.
Reference
Roles and permissionsGive people the access their work requires.Reports and analyticsRead the business from reconciled records.Data modelUnderstand the records and their accounting boundaries.IntegrationsConnect source records with clear ownership and retry behavior.ImplementationStart from reconciled records and prove the everyday work.Agent assistanceUse an agent for preparation and follow-up within your permissions.
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ERP for Small Business Modules
Sales pipeline4 of 6
  • Invoicing1 of 6
  • Bills and expenses2 of 6
  • Bookkeeping3 of 6
  • Sales pipeline4 of 6
  • People and leave5 of 6
  • Payroll6 of 6

Sales pipeline

Give every lead an owner and every opportunity a next step.

My PipelineOpportunities
InvoicingBills and expensesBookkeepingSales pipelinePeople and leavePayroll
YouStageProspectingProposalNegotiation
Prospecting
OPP-70290CUS-038
OPP-82030CUS-165
Proposal
OPP-84661CUS-169
OPP-40305CUS-156
Negotiation
OPP-32206CUS-159
OPP-82698CUS-079
Records in this module
  • Contacts
  • Leads
  • Opportunities
  • Activities
  • Products

Keep the customer conversation together

My Leads gives each Sales Rep the prospects assigned to their authenticated account. Record contact details, source and current status, then add follow-up work in Activities. Contacts holds the shared customer identity used by invoicing, avoiding a separate sales customer that Finance has to recreate. Assignment controls access: a rep can work their own queue and permitted customer records without opening other customer books. An owner reassignment should keep the earlier history and make the next responsible person clear.

My LeadsLeads
YouStatusNewWorkingQualified
Lead NumberNameCompanySourceStatus
LDS-80016Lead 382CMP-565WebNew
LDS-75210Lead 976CMP-436ReferralWorking
LDS-40377Lead 536CMP-688EventQualified
LDS-79779Lead 396CMP-657OutboundNew
LDS-73358Lead 558CMP-888Walk-inWorking
LDS-55936Lead 452CMP-524OtherQualified
Sales pipeline →

Move a qualified lead into a real opportunity

Qualification creates or links the customer and one opportunity through a stable conversion key. Repeating the action cannot duplicate the deal. My Pipeline shows the expected amount, stage, close date and next step. Proposal and Negotiation describe sales progress; ClosedWon and ClosedLost record actual outcomes. A lost deal needs an understandable reason. The pipeline is an operating forecast based on entered opportunities, with no claim that estimated value has already become recognized accounting revenue.

Follow through on the next action

My Follow-ups connects calls, meetings, emails and tasks to their lead, opportunity or customer. A due date makes the next action visible, and completion records the work that happened. After a win, Bookkeeper can prepare a linked draft invoice from the agreed commercial details. The invoice still follows its own preparation and independent issue approval. Sales Rep can read the issued invoice for an assigned customer and coordinate follow-up while payment application, bills and payroll remain outside the sales role.

My Follow-upsActivities
YouStatusOpenInProgress
Activity NumberSubjectRelated OpportunityDue DateStatus
ACT-85093Open act-188OPP-7106707 SepOpen
ACT-76984InProgress act-770OPP-9171422 SepInProgress
ACT-50825Open act-949OPP-9172405 SepOpen
ACT-44555InProgress act-502OPP-7408321 SepInProgress
ACT-71019Open act-944OPP-9120711 SepOpen
ACT-66347InProgress act-557OPP-2220310 SepInProgress
Sales pipeline →

Rollout checks

Convert the same qualified lead twice and confirm that both attempts reach the same customer and opportunity. Reassign a deal and test both old and new access. Mark a deal won and verify that no receivable exists until an invoice is approved and issued. Confirm that activity dates and pipeline filters remain useful on a phone.

Before rollout, agree who prepares work, who can approve it and which source owns the final outcome. Map authenticated people to Employees and test those permissions through record links, exports and API calls. A hidden button alone cannot protect a business record. Retain the source revision, decision actor and effective configuration so a later change can be understood without reconstructing old settings.

Run the module with a small reconciled population before importing the full history. Record opening totals and identifiers, resolve duplicates, and compare results to the current business records. Where a connector supplies an outcome, test a retry, a rejected request and a delayed response. Preserve the evidence that explains each result. Agree the remaining manual work with the owner before releasing the application to the team.

Modules

  • Invoicing
    Invoice NumberCustomerInvoice DateDue Date

    Invoicing

    Create customer invoices and follow the balance through to payment.

  • Bills and expenses
    Bill NumberVendorVendor Invoice NumberBill Date

    Bills and expenses

    Keep supplier bills and employee reimbursements moving with clear decisions.

  • Bank Matching QueueUnmatched
    Statement Line NumberBank AccountStatement DateAmount

    Bookkeeping

    Keep journals, bank evidence and period results connected.

  • My PipelineProspecting
    Opportunity NumberNameCustomerStage
    Proposal

    Sales pipeline

    Give every lead an owner and every opportunity a next step.

  • Leave Awaiting ReviewSubmitted
    Request NumberEmployeeLeave TypeStart Date
    Sick

    People and leave

    Keep employee records and leave decisions clear for a small team.

  • Payroll Calendar
    Run NumberPrepared ByPeriod StartPeriod End

    Payroll

    Prepare pay with the right review and follow every payment outcome.

Reports

All reports

Pipeline Summary

Review assigned opportunities by stage with actual won and lost outcomes.

My PipelineOpportunities
YouStageProspectingProposalNegotiation
Prospecting
OPP-70290CUS-038
OPP-82030CUS-165
Proposal
OPP-84661CUS-169
OPP-40305CUS-156
Negotiation
OPP-32206CUS-159
OPP-82698CUS-079

Roles and permissions

Bookkeeper

Prepare invoices, bills, payment allocations, journals and bank reconciliation. Payroll access is aggregate journal totals only.

Permissions and records
  • Manage draft Invoices, InvoiceItems, Bills, BillItems, PaymentsReceived, PaymentAllocations, PaymentsMade, JournalEntries, JournalEntryLines and BankStatementLines
  • Manage Contacts, Products, ChartOfAccounts and TaxRates under approved setup
  • Prepare AccountingPeriods
  • View approved ExpenseClaims for settlement
  • Contacts
  • Products
Bank Matching QueueBankStatementLines
StatusUnmatchedProposed
Statement Line NumberBank AccountStatement DateAmountDescription
BSL-33162COA-12008 Sep340Unmatched bsl-438
BSL-72076COA-15012 Sep900Proposed bsl-993
BSL-28191COA-13009 Sep340Unmatched bsl-366
BSL-59493COA-11029 Sep330Proposed bsl-144
BSL-38907COA-14005 Sep440Unmatched bsl-171
BSL-95430COA-12028 Sep710Proposed bsl-741
Sales Rep

Work own assigned leads, opportunities and activities; read assigned customer invoices without finance or payroll access.

Permissions and records
  • Manage own Leads, Opportunities and Activities
  • Create Contacts assigned to self
  • View assigned Contacts and issued Invoices
  • View Products
  • Leads
  • Opportunities
  • Activities
  • Contacts
  • Products
My PipelineOpportunities
YouStageProspectingProposalNegotiation
Prospecting
OPP-70290CUS-038
OPP-82030CUS-165
Proposal
OPP-84661CUS-169
OPP-40305CUS-156
Negotiation
OPP-32206CUS-159
OPP-82698CUS-079

Related processes

My PipelineProspecting
Opportunity NumberNameCustomerStage
Proposal

Turn a sales opportunity into an invoice

Follow the commercial handoff through independent invoice approval.

4 stages · 1 approval

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