Profit and Loss
Read posted revenue and expenses in home currency for the selected accounting period.
Collect and apply customer cash
Match confirmed receipts to the customer invoices they settle.
4 stages · 0 approvals
Roles and responsibilities
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Step 1Confirm the money received
Payment NumberCustomerPayment DateAmount
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Step 2Choose the invoices
Invoice NumberCustomerInvoice DateDue Date
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Step 3Apply the available value
Invoice NumberCustomerDue DateAmount Outstanding
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Step 4Reconcile or reverse
Statement Line NumberBank AccountStatement DateAmount
Process steps
Follow the process from start to finish. Select a step to see who acts and what changes.
Confirm the money received
Authenticate the bank or processor event and retain its unique source key, beneficiary, amount and currency. A request acknowledgment remains pending. Confirmed cash creates the receipt and the bank-to-unapplied-customer-liability journal once. A bank import later identifies the same event instead of creating a second receipt.
Choose the invoices
Bookkeeper identifies issued unpaid invoices for that customer. Explain remittance differences before applying cash. One receipt can cover several invoices, and unapplied value can remain available for later work. Do not move value to another customer merely to clear a remaining balance. Retain the source remittance alongside the selection.
Apply the available value
Create PaymentAllocations atomically against available receipt value and invoice outstanding. Preserve the receipt currency, invoice currency and their home-currency carrying bases. Configured foreign-currency applications include an explicit realized-FX entry. The allocation journal transfers unapplied liability to AR once. Partial payment remains visible; applied value is never inferred from email or a payment request.
Reconcile or reverse
Match the cash journal to bank evidence and retain any bank-fee or split-match explanation. If a receipt is reversed, reverse its active applications through linked opposite entries in an Open period and restore the original obligations. Retain historical applications and source confirmations instead of deleting rows or manually changing AmountPaid.
Exception handling
When the process needs attention
- reject Reject cross-customer allocations and concurrent over-application.
- exception Retain unapplied cash separately from invoice balances.
- exception A repeated callback must leave the same receipt and journal population.
Review the handoff
Agree the source identifiers and the person responsible for each transition before enabling automation. Test a normal record, a rejected decision and a retry with the same identity. Compare the final record population and accounting totals to the starting evidence. A website preview illustrates the intended work; the implementation must prove permitted actions and rejected access through the API as well as the visible page. Keep unresolved connector or policy coverage in the rollout record.
Records and postings
| Stage | Records | Effect |
|---|---|---|
| 1 Confirm the money received | PaymentsReceivedJournalEntries | Record actual confirmed cash once |
| 2 Choose the invoices | InvoicesPaymentsReceived | Select matching customer obligations |
| 3 Apply the available value | PaymentAllocationsInvoicesJournalEntries | Reduce the actual outstanding balance |
| 4 Reconcile or reverse | BankStatementLinesPaymentAllocationsJournalEntries | Preserve the settlement and reversal chain |
Process reports
All reportsBalance Sheet
Read assets, liabilities, equity and current earnings from the reconciled posted trial balance.
Cash Movement
Explain changes in explicitly classified cash accounts, including payroll, expenses, fees and transfers.
AR Aging
Find outstanding customer balances by due-date bucket at the selected cutoff.
Run by an agent
Agent support
The agent cannot approve its own preparation, treat a payment request as settlement, bypass a closed period or reveal another employee’s pay. It uses the same record and field permissions as the authenticated user. Unsupported payroll or tax coverage requires a verified configuration, not a generated assumption.
# Example after configuration
$ curl -fsSL https://www.erp.ai/skill.md | paste into your agent
› collect and apply customer cash · confirm the money received on PaymentsReceived, JournalEntries
✓ Authenticate the bank or processor event and retain its unique source key, beneficiary, amount and currency.
› collect and apply customer cash · choose the invoices on Invoices, PaymentsReceived
✓ Bookkeeper identifies issued unpaid invoices for that customer.
› collect and apply customer cash · apply the available value on PaymentAllocations, Invoices, JournalEntries
✓ Create PaymentAllocations atomically against available receipt value and invoice outstanding.
› collect and apply customer cash · reconcile or reverse on BankStatementLines, PaymentAllocations, JournalEntries
✓ Match the cash journal to bank evidence and retain any bank-fee or split-match explanation.
Other processes
5 moreTurn a sales opportunity into an invoice
Follow the commercial handoff through independent invoice approval.
4 stages · 1 approval
Approve and pay bills and expenses
Review the obligation and authorize the exact payout before settlement.
5 stages · 2 approvals
Run and confirm payroll
Review the calculation and track settlement for every employee.
5 stages · 1 approval
Request and approve leave
Use explicit entitlement and independent decisions for leave.
4 stages · 1 approval
Reconcile and close the books
Close an accounting period from reconciled evidence.
4 stages · 1 approval