Cash Movement
Explain changes in explicitly classified cash accounts, including payroll, expenses, fees and transfers.
Reconcile and close the books
Close an accounting period from reconciled evidence.
4 stages · 1 approval
Roles and responsibilities
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Step 1Match the bank statement
Statement Line NumberBank AccountStatement DateAmount
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Step 2Reconcile the control accounts
Journal Entry NumberDateSourceTotal DebitAR
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Step 4Preserve or reopen the period
Journal Entry NumberDateSourceTotal DebitAR
Process steps
Follow the process from start to finish. Select a step to see who acts and what changes.
Match the bank statement
Bookkeeper imports the complete statement with unique line identities and matches it to already posted cash activity. Proposed matches remain review work. Resolve legitimate fees, transfers and split matches with evidence and balanced accounting. Do not duplicate a payment merely because its bank statement arrives after the processor event.
Reconcile the control accounts
Compare receivables, vendor payables, employee payables and payroll liabilities to the ledger at the same cutoff. Include unapplied receipts and pending payment reservations in their proper populations. Foreign-currency sources retain original and home-currency bases. Record unresolved items and permitted disposition instead of closing from an unexplained difference.
Approval required
Approve the close
Independent Owner reviews AccountingPeriods evidence and the current journal/subledger basis. Bookkeeper cannot approve their own preparation. Approval closes the posting window atomically; a source event racing the close must either belong to the reviewed basis or be rejected. Reports continue to read the retained posted population with current earnings represented correctly.
Preserve or reopen the period
Reject postings into Closed periods, including backdated imports. Where correction requires reopening, Owner records a new authorized reason and revision while retaining the original close evidence. Reversals and new entries remain linked to their sources. Reconcile again and obtain a renewed close decision; do not erase the earlier decision or rewrite posted lines.
Approvals and exception handling
1 approval required in this process
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Approve the close
Owner signs · preserve or reopen the period waits
AccountingPeriods, JournalEntries
When the process needs attention
- exception An entry must balance before it reaches Posted.
- exception Closed period checks run at the actual posting action.
- exception Cash Movement includes all cash-account postings, not just invoice receipts and supplier payments.
Review the handoff
Agree the source identifiers and the person responsible for each transition before enabling automation. Test a normal record, a rejected decision and a retry with the same identity. Compare the final record population and accounting totals to the starting evidence. A website preview illustrates the intended work; the implementation must prove permitted actions and rejected access through the API as well as the visible page. Keep unresolved connector or policy coverage in the rollout record.
Records and postings
| Stage | Records | Effect |
|---|---|---|
| 1 Match the bank statement | BankStatementLinesJournalEntries | Reconcile the actual bank population |
| 2 Reconcile the control accounts | JournalEntriesInvoicesBillsPayrollRuns | Retain the reconciled closing evidence |
| 3 Approve the close | AccountingPeriodsJournalEntries | Close the exact reviewed period |
| 4 Preserve or reopen the period | AccountingPeriodsJournalEntries | Preserve the close and correction history |
Process reports
All reportsProfit and Loss
Read posted revenue and expenses in home currency for the selected accounting period.
Balance Sheet
Read assets, liabilities, equity and current earnings from the reconciled posted trial balance.
AR Aging
Find outstanding customer balances by due-date bucket at the selected cutoff.
AP Aging
Find unpaid vendor balances and pending payment reservations without treating requests as settled.
Payroll Summary
Compare approved payroll totals with confirmed employee payments; individual detail is restricted.
Run by an agent
Agent support
The agent cannot approve its own preparation, treat a payment request as settlement, bypass a closed period or reveal another employee’s pay. It uses the same record and field permissions as the authenticated user. Unsupported payroll or tax coverage requires a verified configuration, not a generated assumption.
# Example after configuration
$ curl -fsSL https://www.erp.ai/skill.md | paste into your agent
› reconcile and close the books · match the bank statement on BankStatementLines, JournalEntries
✓ Bookkeeper imports the complete statement with unique line identities and matches it to already posted cash activity.
› reconcile and close the books · reconcile the control accounts on JournalEntries, Invoices, Bills, PayrollRuns
✓ Compare receivables, vendor payables, employee payables and payroll liabilities to the ledger at the same cutoff.
› reconcile and close the books · approve the close on AccountingPeriods, JournalEntries
⏸ approval · waiting for the owner
# 1 more stage after approval: preserve or reopen the period
Other processes
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Follow the commercial handoff through independent invoice approval.
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Collect and apply customer cash
Match confirmed receipts to the customer invoices they settle.
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Approve and pay bills and expenses
Review the obligation and authorize the exact payout before settlement.
5 stages · 2 approvals
Run and confirm payroll
Review the calculation and track settlement for every employee.
5 stages · 1 approval
Request and approve leave
Use explicit entitlement and independent decisions for leave.
4 stages · 1 approval