Project Profitability
Revenue recognized vs. cost (labor at CostRate + expenses + subcontractor spend) per project, rolled up to Practice, Office, and Program. Drills into top and bottom 10% margin projects.
Invoice preparation to financial reconciliation
Release a supported invoice and retain the evidence for its collection and recognition state.
3 stages · 1 approval
Roles and responsibilities
Process steps
Follow the process from start to finish. Select a step to see who acts and what changes.
Approval required
Prepare and release invoice
Accounts or PM runs the period invoice workflow. T&M Invoices accumulate approved billable TimeEntries and ExpenseItems in the period. Milestone Invoices fire on ProjectPhases.Status = Complete and an approved ClientApproval for the phase's MilestoneAmount. Fixed-fee Invoices follow the contract billing schedule (e.g. 30 / 30 / 40) independent of time. Retainer BillingPolicies draw down a retainer pool against logged hours or flat monthly fees. Draft Invoices route through PM review → Accounts → client send (Draft → PendingApproval → Sent). AR handles cash application through the accounting GL integration; AmountPaid rolls up.
Reconcile recognition
At month-end, prepare a recognition proposal using the approved method and contract allocation. Calculate cumulative earned consideration first. For percent complete, use the approved actual hours divided by a positive approved estimate at completion, capped at the allocated contract value. The current-period movement is cumulative earned consideration minus prior confirmed net posted recognition. Compare cumulative earned consideration with cumulative issued billing net of approved credits to calculate unbilled and deferred balances. Submit only the independently reviewed movement and retain the accounting acknowledgment before marking it Posted. For example, a 100,000 contract moving from 20% to 35% complete earns 35,000 cumulatively; after 20,000 was previously recognized, this period adds 15,000. With 50,000 cumulatively billed, deferred revenue is 15,000. Draft invoices contribute nothing to that billed balance.
Review delivery economics
Every role sees a scope-appropriate home-page dashboard. Services Leader watches Portfolio Health Scorecard, Utilization & Bench, Project Profitability, and Revenue Backlog. Practice Leads watch their practice slice. Resource Managers watch Bench Report, Open Resource Requests, and Utilization by Person. PMs watch own-project health, burn, and approvals queues. Consultants see My Timesheets, My Projects, assigned tasks. Clients see own-project status reports, pending approvals, and invoices.
Approvals and controls
1 approval required in this process
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Prepare and release invoice
Accounts signs · reconcile recognition waits
Invoices, InvoiceLineItems, BillingSchedules, RetainerAccounts - PreparedBy and ReleasedBy must be distinct.
- Treat failed or unknown finance outcomes as unresolved.
- An approved recognition policyObserved acknowledgment are required before Posted.
Records and postings
| Stage | Records | Effect |
|---|---|---|
| 1 Prepare and release invoice | InvoicesInvoiceLineItemsBillingSchedulesRetainerAccounts | Release only independently reviewed source allocations |
| 2 Reconcile recognition | RevenueRecognitionBillingPolicies | Record configured recognition and observed accounting outcomes |
| 3 Review delivery economics | ProjectsRevenueRecognition | Report period, currency and scope consistently |
Process reports
All reportsBillings vs Collections
Invoiced, collected, and outstanding per client and per project, aging buckets (current, 30, 60, 90+). Feeds AR follow-up.
Portfolio Health Scorecard
HealthScore distribution (Green/Amber/Red) with contributing dimensions (schedule, budget, scope) across Programs, Practices, and Offices. Time-series view of health trend.
Revenue Backlog / Pipeline-to-Bookings
Contracted-but- unrecognized revenue by project and expected recognition month, plus CRM pipeline weighted by close probability to surface the bookings pipeline feeding forward quarters.
Budget vs Actual per Project
Per project: budget hours vs. actual, budget cost vs. actual, burn curve (earned value style), and variance at completion estimate.
Utilization & Bench
Billable hours ÷ capacity hours per consultant, rolled up to Role, Practice, Office, and firm total. Split into billable, non-billable chargeable (training, pre-sales), and bench. Forward 12-week view alongside trailing 13.
Time Compliance
Timesheet submission and approval timeliness per consultant and per practice: submitted on time, submitted late, not submitted, average days to approve. Feeds performance conversations and close cadence.
Run by an agent
Agent support
Proto cannot independently approve its own prepared work, supply client consent, infer payment or claim accounting-policy compliance from a generated schedule. Required platform capabilities and external mappings must be verified before implementation.
# Example after configuration
$ curl -fsSL https://www.erp.ai/skill.md | paste into your agent
› invoice preparation to financial reconciliation · prepare and release invoice on Invoices, InvoiceLineItems, BillingSchedules, RetainerAccounts
⏸ approval · waiting for the accounts
# 2 more stages after approval: reconcile recognition, review delivery economics
Other processes
3 moreOpportunity to staffed engagement
Turn a confirmed client opportunity into a scoped project with reviewed staffing.
3 stages · 0 approvals
Time capture to billing eligibility
Review time and expenses before they enter a client invoice.
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Change request to controlled delivery
Keep revised scope and external commitments tied to their approval evidence.
3 stages · 1 approval