People and payroll

Employees belong to an entity, position, department, manager and pay calendar. Employment dates, status and payroll eligibility determine which population belongs in a run. Positions retain approved headcount and effective assignments; an as-of filled count supports planning without pretending that the count alone authorizes a hire.

HR Manager or Payroll Administrator proposes sensitive bank, identity or compensation changes. A different person in the other role reviews the old/new values, effective time and evidence. Approved changes apply through that controlled path; broad employee-master access cannot bypass it.

Effective compensation history preserves the salary or hourly rate applicable to prior periods. Changing today’s rate does not overwrite the basis of an already approved pay statement or turn a retroactive difference into another full payment.

Employee-level pay, national identity and bank fields remain masked according to the specific access policy, including for broad administrative and finance roles. Payroll approval can expose authorized totals and exceptions without granting every reviewer unrestricted personal details. Employees see their own statements and balances.

Leave types specify paid or unpaid treatment, accrual, carry-over and required evidence. Requests use the employee’s working schedule and holiday calendar. A single half-day remains a half-day even when start and end are the same date; two endpoint flags cannot turn it into zero.

Overlapping requests are checked across their actual dates. Requests spanning leave years or accounting periods retain the correct allocations. Submitted and approved leave reserve the entitlement once, and moving approved leave to Taken transfers the usage without reducing availability again.

The assigned manager approves within their Employee authority; Plant Manager handles assigned plant requests. HR Manager can act through an active scoped delegation. The actual delegate and principal remain visible, and the requester cannot approve their own absence.

Timesheet lines retain worked dates, hours, cost centres and any work-order operation. Daily limits, overlap, job ownership and unpaid-leave conflicts are checked before approval. Managers approve within scope, with Plant Manager responsible for the assigned plant population.

Approved source lines are consumed once by payroll and, where appropriate, WIP costing. A recalculation cannot pay the same hours or absorb their labour twice. Corrections link back to original approved lines and use the authorized current posting period where a historical period is closed.

When an employee works across cost centres or jobs, those allocations follow the pay and journal lines. A position default fills genuinely unallocated scope; it does not replace the approved distribution of actual work.

Earnings, employee deductions, taxes and employer contributions retain explicit signs and separate totals. Employer pension or benefit expense is not automatically payroll tax. Statement currency and conversion to run and entity totals are preserved rather than summing unlike amounts.

Statutory rules are configured for the actual jurisdiction and provider scope. Missing or unverified calculation evidence remains an exception for review; the generic component list does not establish legal compliance for every country.

Payroll Administrator prepares the eligible entity and calendar population and compares statements with the prior accepted basis. Controller, independent of the preparer, approves the complete frozen run and its exceptions before authorized financial effects.

The journal records components by account and the retained cost distribution. Work-order labour absorption is reconciled with actual payroll expense without adding the same labour to WIP again. Gross, deductions, employer costs and net liabilities reconcile to the statements.

Controller releases the approved protected bank instruction. Authenticated bank outcomes distinguish acknowledgment, acceptance and settlement; Finance Clerk reconciles masked totals. Authoritative pre-settlement rejection releases reservations without cash reversal; uncertainty retains them. Reconciled retries cannot pay employees again.

Retro and correction runs reference original runs, statements and components and post only the approved delta. YTD uses effective posted payroll and linked corrections, excluding superseded drafts and duplicate source consumption.

Parallel payroll is a rehearsal. It produces comparison results without ledger, bank, leave, time-consumption or YTD effects. Opening payroll and leave history also use reviewed nonposting migration evidence rather than fabricated executable runs.

My Team Leave Requests, My Timesheets and Open Payroll Runs show pending work. Recruiting, performance and learning remain separate HR scope.