Inventory & fulfillment

Keep the stock identity intact

Each position belongs to a legal entity, product, warehouse, location and custody state. Lot and serial identities follow the goods where required. Sharing a warehouse does not combine two companies’ ownership or financial balances.

Product units retain the reviewed conversion between transaction packs and base stock quantity. A later change to a pack cannot alter the quantity already purchased, issued to a job or shipped to a customer.

Lots preserve supplier or production origin and applicable expiry. A serial identifies an individual unit throughout receipt, production, shipment and return. Its current status follows actual events; editing the label cannot create another unit.

• Retain the source of each remaining stock layer.
• Keep available, held, picked, transit and unissued staging distinct.
• Match each location to its warehouse and entity.
• Preserve actual arrival and production history after goods move.

Move quantity and value together

Putaway, picking and same-entity transfers keep equal quantity and carrying value across their movement legs. A layer’s origin explains provenance; it is not another balance to add beside the remaining descendant stock.

Transfer dispatch moves goods into owned transit. Destination receipt accepts only the actual remaining transferred quantity and value. Shortage, damage or return needs its own evidence and review instead of treating missing goods as received.

Actual material issue removes inventory into exclusive work-order WIP, tracked by its issue source. Staged but unissued goods remain inventory. Unused WIP returns create a new layer at original issue cost; they cannot debit a depleted origin. Finished output requires accepted completion.

Fulfill the customer's accepted order

Fulfillment Operator picks against the approved order and exact hard claims. Partial picks leave the shortage visible. Required lot, serial and condition eligibility are checked again before actual dispatch, rather than relying only on the earlier plan.

Independent Warehouse Manager release verifies the ready fulfillment after picking and quantity checks. A material change invalidates the unexecuted release. A pickup notice, prepared document or carrier message cannot prove handover.

Actual store or pickup handover, or verified carrier dispatch, consumes the fulfilled quantity, claim and stock value and recognizes cost of sales once. The later invoice creates the receivable and revenue without issuing the same stock again.