The system
How do I get started?
Click Start now, then use Proto to configure Multi-currency Accounting for your business. Set up your workflows, import your data and invite your team.
Which exchange rate does a document use?
The configured policy selects the rate type and effective date. The document retains the rate used at posting. A missing required rate stops the affected posting until it is resolved; it does not silently reuse yesterday’s rate. Authorised overrides retain the original rate, reason and decision evidence. Posted amounts are corrected through reviewed adjustments or reversals.
How are settlement and revaluation differences kept apart?
Applications retain amounts in both document and settlement currency. The ledger compares settlement value with the carrying value released, including any unreversed revaluation allocated to that portion. Reversing and Delta methods are reconciled separately so an earlier exchange difference is not recognised twice. The FX Gain and Loss Summary traces the amounts to the application and revaluation evidence.
Does it include hedge accounting?
Hedge accounting and derivative valuation are outside this system’s baseline. Your treasury system can supply reviewed journals and rates through a configured integration. Confirm the required accounting and reporting treatment with the finance owner.
Processes and approvals
How does intercompany work across currencies?
Both sides share a transaction currency and amount, while each entity retains its own functional-currency value and posting period. A separate authorised person confirms the receiving side. Differences are investigated and approved adjustments remain traceable before the group eliminates the agreed balances.
Can we keep our billing or procurement system?
Yes, subject to configuring and testing the required connection. Agree document mapping, external identifiers, approval ownership and retry handling. Purchase-order and receipt checks can remain in the procurement system; a reviewed non-PO route handles bills that do not require those references.
Can we change the workflows?
Yes. Fields, rules, approval steps and modules can be adapted with Proto on a branch you review before release. Changes to currencies, posting policies or entity structure need finance review and regression checks against representative transactions.
Pricing and implementation
Can entities have different year-ends?
Yes. Each entity has its own periods. Group reporting maps those periods to the consolidation calendar, and intercompany postings use a valid period for each side. The mapping and any reporting adjustments are reviewed during implementation.
Which rates does consolidation use?
The account policy selects closing, historical or transaction-date rates. An average rate is used only where it is an appropriate approximation. The run retains the applied rates and translated balances, with reviewed eliminations and translation adjustments in the group unit. Special reporting requirements are scoped and verified during implementation.
How long does implementation take?
The plan depends on your entity structure, source data, integrations and reporting deadlines. Agree the milestones after a migration assessment, then launch each entity when its reconciled opening balances and close rehearsal have been accepted.
Can our AI agent help?
An agent can be configured with its own identity, role and entity scope to prepare drafts and investigate exceptions. Approval and payment decisions remain with the assigned people. Test the permitted actions during implementation; agent and model usage are metered.
What does it cost?
There are no per-user fees for ordinary manual work in ERP.AI’s official interface. Prepaid credits cover metered services and never expire. Implementation is priced separately, and model usage and the Proto Agent fee are additional. The pricing page has the full rate card.