Budget controls
Keep budget changes and spending follow-up accountable.
Status IN ('Open', 'PartiallyConsumed'); Cost-Center Head restricted to own Entity
Understand the remaining obligation
Open Commitments by Entity shows the amount still unrecognized against the relevant account, entity and expected period. A stable source-line and allocation identity prevents repeated imports from duplicating the obligation. Reconcile changes as costs become actuals so the same purchase is not counted both as a full commitment and a posted expense. Cancelled or consumed obligations retain their history. The operational commitment cache can refresh without changing a locked BudgetLines amount or the snapshot used in an earlier report.
Route a proposed transfer to its decision owner
Cost-Center Head prepares a positive transfer amount and identifies different source and destination cells within the authorized cycle, period and currency. Pending Budget Transfers shows the proposal and its reason. FP&A Director decides amounts up to and including the configured threshold; CFO decides above it. Apply the approved source-availability and closed-period policy and prohibit self-approval. An edit after submission creates another revision, so the decision must authorize the exact amount and cells that will be applied.
Submitted
| Transfer Number | Version | Period | From Entity | From Account |
|---|---|---|---|---|
| BT-68570 | BV-62411 | 21 Sep | BE-7050 | COA-24065 |
| BT-49261 | BV-44377 | 18 Sep | BE-7793 | COA-35219 |
| BT-76743 | BV-56278 | 16 Sep | BE-3089 | COA-27368 |
| BT-98288 | BV-76600 | 08 Sep | BE-5499 | COA-83953 |
| BT-80092 | BV-49285 | 05 Sep | BE-5128 | COA-59255 |
| BT-41119 | BV-54176 | 07 Sep | BE-9198 | COA-22085 |
Preserve the approved baseline and its changes
Applying a transfer subtracts its amount from the source and adds it to the destination as one balanced, append-only adjustment. The original locked BudgetLines.Amount remains unchanged. Budget Transfer Register retains applied, rejected and other historical outcomes for review. Effective budget includes only authorized applied deltas through the selected cutoff. A retry returns the existing result, and a correction retains its own authorized trail. Broader structural changes belong in a new reviewed budget version rather than an unexplained overwrite.
Version = selected Version; include historical decisions
| Transfer Number | Period | From Entity | To Entity | Amount |
|---|---|---|---|---|
| BT-54262 | 05 Sep | BE-2073 | BE-1596 | 12,010.38 |
| BT-43053 | 06 Sep | BE-7038 | BE-5219 | 4,259.25 |
| BT-34110 | 06 Sep | BE-9018 | BE-7832 | 12,931.19 |
| BT-91456 | 12 Sep | BE-6176 | BE-3427 | 43,377.42 |
| BT-45258 | 14 Sep | BE-8751 | BE-9853 | 10,702.88 |
| BT-61756 | 24 Sep | BE-5742 | BE-5065 | 36,636.60 |
Rollout checks
Pilot one valid transfer, an above-threshold decision, an unavailable source balance and a duplicate apply request. Reconcile the source reduction and destination increase to zero across the same currency and period. Compare available-to-spend before and after an actual cost replaces its commitment. Verify that none of these operations changes the original locked plan or a previously distributed report.
Modules
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Budget planning
Build a plan your teams can explain and your finance leaders can review.
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Drivers and assumptions
Show which assumptions produced each planning number.
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Scenarios
Compare alternatives without changing the approved budget.
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Rolling forecasts
Refresh the outlook while keeping earlier forecasts intact.
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Budget controls
Keep budget changes and spending follow-up accountable.
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Variance and board packs
Explain performance against the plan and share a consistent review.
Reports
All reportsCommitments & Available to Spend
Per Entity per Account per Period: BudgetAmount, ActualAmount, CommittedAmount, AvailableToSpend (locked baseline + applied transfer deltas through the selected cutoff − reconciled Actual − remaining unrecognized Committed), with overcommitted rows flagged. The Cost-Center Head's spend-discipline report.
Budget Transfer Audit
Every BudgetTransfer in a Cycle with FromEntity / FromAccount / ToEntity / ToAccount, Amount, Reason, RequestedBy, ApprovedBy, and Status. Grouped by Period and approver. The internal-audit and compliance ledger for mid-year reallocations.
Roles and permissions
Owns Targets, signs off the final BudgetVersion, reviews and approves BoardPacks. The named approver at the top of the budget-approval chain.
Designs each BudgetCycle, manages Versions through the cycle, runs Scenarios, owns the RollingForecasts, builds BoardPacks. The day-to-day owner of the planning workbench.
Operational role. Loads Actuals, runs and reviews VarianceAnalyses, prepares FluxComments, supports Cost-Center Heads through the submission cycle, drafts BoardPacks for Director review.
Department / cost-center owner. Submits own Entity's BudgetLines (Type: Budget) during the cycle, defends Variance each month with FluxComments, requests BudgetTransfers.
Line-of-business manager with scope limited to inputs that feed budget — headcount asks, capex requests, vendor cost estimates for own org. Sees aggregate own-org budget but no peer detail.
Read-only access to BoardPacks, top-line dashboards, and the approved BudgetVersion summary. Used by board members and exec staff.
Read-only with full AssumptionsLog access for compliance and internal-audit work. Includes draft and approved artifacts.
Related processes
Build and approve the budget
Take a scoped proposal through the required financial decisions.
5 stages · 3 approvals
Refresh the rolling forecast
Publish an accepted outlook with a reproducible monthly basis.
4 stages · 1 approval
Compare planning scenarios
Test alternative assumptions and retain the comparison evidence.
4 stages · 0 approvals