Approve budget transfers

Step by step

1. Prepare the proposed transfer Cost-Center Head

   Cost-Center Head identifies the positive amount, distinct source and destination cells and reason. Apply the cycle’s currency, period and source-availability policy. Freeze the submitted transfer revision before routing it.

   • Submit the proposed reallocation
   • Updates Budget transfers, Budget cycles

2. Approve within the Director limit FP&A Director

   For a transfer at or below transfer approval threshold, FP&A Director approves the exact submitted amount and source/destination cells. Reject self-approval and require renewed review after a material edit. Transfers above the threshold follow the CFO decision instead.

   • Authorize a transfer within the limit
   • Updates Budget transfers, Approvals
   Approvalfor transfers at or below the threshold

3. Approve above the threshold CFO

   For a transfer above transfer approval threshold, CFO approves the exact submitted revision. A lower-limit Director decision cannot replace this authorization. Transfers at or below the threshold use the Director decision and skip this branch.

   • Authorize an above-threshold transfer
   • Updates Budget transfers, Approvals
   Approvalfor transfers above the threshold

4. Apply balanced deltas once System

   The controlled workflow subtracts Amount from the source and adds it to the destination atomically. Keep these as append-only applied-transfer deltas and leave locked budget line amount unchanged. A repeated apply request returns the original result.

   • Apply the authorized reallocation
   • Updates Budget transfers, Budget lines, Assumptions log

5. Review available budget FP&A Analyst

   Compare effective budget through the selected transfer cutoff with reconciled actuals and remaining unrecognized commitments. Do not count the same cost in both actuals and the full open obligation. Retain all historical transfer decisions.

   • Explain the remaining availability
   • Updates Budget transfers, Commitments, Variance analyses

Cost-Center Head

FP&A Analyst, FP&A Director, CFO, Admin, System.