Prefabricate to stock

Make accepted assemblies from released work, traced material and actual workshop cost.

8 stages · 5 approvals

Roles and responsibilities

Production Manager Production Operator Finance Manager System 1 Prepare Draft → PendingApproval 2 Release work Draft → PendingApproval 3 Perform operations Draft → PendingApproval 4 Accept work ProductionEntries 5 Confirm completion Draft → PendingApproval 6 Approve variance Draft → PendingApproval 7 Post output Draft → PendingApproval 8 Close work Draft → PendingApproval
  1. Step 1Prepare
    Production ScheduleReleased
    Work Order NumberOutput ProductPlanned QuantityCompleted Quantity
  2. Step 2Release work
    Production ScheduleReleased
    Work Order NumberOutput ProductPlanned QuantityCompleted Quantity
  3. Step 8Close work
    Production ScheduleReleased
    Work Order NumberOutput ProductPlanned QuantityCompleted Quantity
Red diamonds require approval.Rows show responsibility for each step.

Process steps

Follow the process from start to finish. Select a step to see who acts and what changes.

Prepare

Production Manager prepares the work order, output quantity, recipe, routing and feasible work window. Retain the component units, material needs, terminal operation and known standards and rates. The preparer and material editors remain identifiable so another actual manager can make the independent release decision.

Responsible
Production Manager
Status
Draft → PendingApproval
Records
BOMsBOMLinesProductionRoutingsRoutingOperationsWorkOrders
Effect
Prepare the bounded workshop job
Approval required

Release work

Independent Production Manager reviews the technical scope and planned work, excluding its preparer and material editors. Release freezes the applicable method, quantity and cost inputs. A later master change preserves performed work and needs an explicit decision for the affected unexecuted remainder.

Responsible
Production Manager
Status
Draft → PendingApproval
Records
WorkOrdersWorkOrderMaterialsWorkOrderOperationsApprovalDecisions
Effect
Authorize the frozen technical basis

Perform operations

Production Operator records actual material issue, time, throughput and exceptions. Issue moves eligible stock into exclusive work-order WIP; later component consumption uses that source without issuing inventory again. Unused returns create a new stock layer at original issue cost from physically remaining, unconsumed and unreserved material.

Responsible
Production Operator
Status
Draft → PendingApproval
Records
ProductionEntriesStockEventsWorkOrderMaterialsWorkOrderCostEntries
Effect
Record actual material and workshop work
Approval required

Accept work

Independent Production Manager accepts the actual operation and time evidence, excluding the producer, recorder and material editors. Reconcile inputs across good, scrapped, held and unfinished work. Reject overlapping person-time and duplicate throughput. Accepted intermediate work remains progress rather than a finished-stock receipt.

Responsible
Production Manager
Records
ProductionEntriesWorkOrderOperationsApprovalDecisions
Effect
Accept independent actual-work evidence
Approval required

Confirm completion

Independent Production Manager confirms unused accepted good output from the terminal operation. The packet retains actual product identity, quantity, resolved acceptance conditions and attributable WIP. Active output and cost allocations reduce the source available to another completion, return or scrap action.

Responsible
Production Manager
Status
Draft → PendingApproval
Records
ProductionCompletionsProductionEntriesWorkOrderCostEntries
Effect
Confirm eligible terminal quantity and cost
Approval required

Approve variance

Independent Finance Manager reviews the signed difference between allocated actual WIP and the output's frozen standard. Unknown cost needs resolution before posting; reviewed zero cost keeps its evidence. Partial completion receives only its allocated sources and the appropriate rounding share.

Responsible
Finance Manager · when the difference is nonzero
Status
Draft → PendingApproval
Records
ProductionCompletionsStandardCostsApprovalDecisions
Effect
Review the required immediate variance

Post output

Production Manager executes the fully approved completion. The stock receipt, standard output value, actual WIP relief and approved variance post together once. Finished goods remain inventory until their actual project use or customer shipment. Attributing a related variance to a job does not expense the same amount again.

Responsible
Production Manager
Status
Draft → PendingApproval
Records
ProductionCompletionsStockEventsStockLayersJournalEntries
Effect
Post finished stock and relieve WIP once
Approval required

Close work

Independent Production Manager approves quantity closure and remaining production obligations. Finance Manager additionally approves remaining cost residuals. Preserve unresolved returns and downstream use, and reconcile remaining WIP. Closing cannot repeat a variance already posted with completion.

Responsible
Production Manager
Status
Draft → PendingApproval
Records
WorkOrdersWorkOrderCostEntriesApprovalDecisions
Effect
Approve production closure and remaining obligations
Approvals and exception handling

5 approvals required in this process

  • Release work Production Manager signs · perform operations waitsWorkOrders, WorkOrderMaterials, WorkOrderOperations, ApprovalDecisions
  • Accept work Production Manager signs · confirm completion waitsProductionEntries, WorkOrderOperations, ApprovalDecisions
  • Confirm completion Production Manager signs · approve variance waitsProductionCompletions, ProductionEntries, WorkOrderCostEntries
  • Approve variance Finance Manager signs when the difference is nonzero · post output waitsProductionCompletions, StandardCosts, ApprovalDecisions
  • Close work Production Manager signs · closes the processWorkOrders, WorkOrderCostEntries, ApprovalDecisions
  • Staged inventoryIssued WIP are exclusive balances for the same material.
  • Rework follows its original units; intermediate passes do not multiply finished output.
  • Labor and overhead retain their stated basesIncluding any burden already embedded.
  • Corrections follow consumed materialDownstream stock or project use before reversing a source.

When the process needs attention

  • exception Perform operations

    Production Operator records actual material issue, time, throughput and exceptions.

  • reject Accept work

    Reject overlapping person-time and duplicate throughput.

  • variance Post output

    The stock receipt, standard output value, actual WIP relief and approved variance post together once.

  • variance Close work

    Closing cannot repeat a variance already posted with completion.

Records and postings

StageRecordsEffect
1 Prepare BOMsBOMLinesProductionRoutingsRoutingOperationsWorkOrders Prepare the bounded workshop job
2 Release work WorkOrdersWorkOrderMaterialsWorkOrderOperationsApprovalDecisions Authorize the frozen technical basis
3 Perform operations ProductionEntriesStockEventsWorkOrderMaterialsWorkOrderCostEntries Record actual material and workshop work
4 Accept work ProductionEntriesWorkOrderOperationsApprovalDecisions Accept independent actual-work evidence
5 Confirm completion ProductionCompletionsProductionEntriesWorkOrderCostEntries Confirm eligible terminal quantity and cost
6 Approve variance ProductionCompletionsStandardCostsApprovalDecisions Review the required immediate variance
7 Post output ProductionCompletionsStockEventsStockLayersJournalEntries Post finished stock and relieve WIP once
8 Close work WorkOrdersWorkOrderCostEntriesApprovalDecisions Approve production closure and remaining obligations
Data model →

Process reports

All reports

Prefab Cost and Variance

Reconcile released WorkOrders with accepted ProductionEntries, terminal ProductionCompletions and signed WorkOrderCostEntries by entity/order/output and dated functional-cost basis; disclose issued and returned material, accepted labor/overhead, frozen output standard, allocated actual WIP, immediate signed variance, scrap and remaining WIP, while tracing finished-stock use and existing variance attribution to the project without creating a second cost from intermediate progress, closure or managerial allocation.

Material Availability and Use

Reconcile InventoryPositions, StockLayers, reservations and StockEvents with project requirements, material usage and transfer/return history by entity/product/location/required lot or serial at a retained cutoff; report owned quantity and current carrying separately from customer/vendor custody, available versus held or claimed stock, actual job consumption and issued production WIP, excluding internal transfers and repeat supplier billing from new project expense.

Run by an agent

Agent support

An assistant cannot provide a required independent human decision or invent customer certification, accepted site work, actual delivery or payment. It cannot treat unused stock as consumed, turn intermediate production progress into finished goods or bill the same source twice.

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# Example after configuration $ curl -fsSL https://www.erp.ai/skill.md | paste into your agent › prefabricate to stock · prepare on BOMs, BOMLines, ProductionRoutings, RoutingOperations, WorkOrders ✓ Production Manager prepares the work order, output quantity, recipe, routing and feasible work window. › prefabricate to stock · release work on WorkOrders, WorkOrderMaterials, WorkOrderOperations, ApprovalDecisions ⏸ approval · waiting for the production manager # 6 more stages after approval: perform operations, accept work, confirm completion, approve variance, post output, close work

Other processes

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