Application to enrollment
Move an application through a recorded admission decision into the correct academic period.
4 stages · 1 approval
Roles and responsibilities
-
Step 1Collect the application
NumberApplicantProgramStatusDocs due
-
Step 2Review admission
NumberApplicantProgramStatusDocs due
-
Step 3Create enrollment
NumberStudentProgramPeriod
-
Step 4Prepare fees and classes
NumberGroupFacultyRoom
Process steps
Follow the process from start to finish. Select a step to see who acts and what changes.
Collect the application
Admissions Officer records the intended program and period, then checks existing student identifiers and gathers the institution’s required evidence. An incomplete application remains visible with the missing items listed.
Approval required
Review admission
Registrar checks eligibility, available capacity and evidence. Record the decision and reason; a deferred applicant keeps the original application and a later-period reference.
Create enrollment
Registrar links the accepted application to the student and confirms the program, campus and effective date. Replaying the accepted application must not create another enrollment.
Prepare fees and classes
Bursar prepares the fee plan while Academic Coordinator schedules the teaching allocation against the same enrollment context. Review any inconsistency before publishing either result.
Approvals and exception handling
1 approval required in this process
-
Review admission
Registrar signs · create enrollment waits
Applications, AcademicPeriods
When the process needs attention
- duplicate A duplicate applicant receives another student identifier and fragmented history.
- exception A deferral silently overwrites the original academic period.
- exception Fee preparation begins before the admission decision is recorded.
Prepare a rehearsal
Use an accepted application, a rejected application and a deferred application. Replay the accepted source event and verify that the same student and enrollment are returned. Check that preparation access cannot record the registrar’s decision.
Check permissions and map the source records before importing open work.
Records and postings
| Stage | Records | Effect |
|---|---|---|
| 1 Collect the application | ApplicationsPrograms | Application prepared |
| 2 Review admission | ApplicationsAcademicPeriods | Admission decision recorded |
| 3 Create enrollment | StudentsEnrollments | Student placement confirmed |
| 4 Prepare fees and classes | FeePlansClassSessions | Downstream setup prepared |
Process reports
All reportsEnrollment by program
Compare accepted applications and active enrollments by campus and academic period.
Faculty load
Compare assigned teaching hours with approved limits and published sessions.
Run by an agent
Agent support
Scope student access by campus, assigned teaching group and legitimate work responsibility. Registrar owns admission and enrollment decisions; Bursar owns fee-policy exceptions. Preserve dated correction history and prevent preparers from approving their own exceptions. Decisions use the configured person's permissions, evidence and review policy. Do not let generated recommendations replace the authorized business decision.
# Example after configuration
$ curl -fsSL https://www.erp.ai/skill.md | paste into your agent
› application to enrollment · collect the application on Applications, Programs
✓ Admissions Officer records the intended program and period, then checks existing student identifiers and gathers the institution’s required evidence.
› application to enrollment · review admission on Applications, AcademicPeriods
⏸ approval · waiting for the registrar
# 2 more stages after approval: create enrollment, prepare fees and classes
Other processes
3 moreFee billing to reconciliation
Issue approved charges, allocate confirmed receipts and investigate the remaining balance.
4 stages · 2 approvals
Timetable to attendance
Publish resource-checked sessions and collect attendance for the students assigned to them.
4 stages · 1 approval
Campus request to close
Review departmental expenditure and reconcile it in the correct entity books.
4 stages · 2 approvals