Application to enrollment

Move an application through a recorded admission decision into the correct academic period.

Step by step

Collect the application Admissions Officer

Admissions Officer records the intended program and period, then checks existing student identifiers and gathers the institution’s required evidence. An incomplete application remains visible with the missing items listed.
- Application prepared
- Updates Applications, Programs
Review admission Registrar

Registrar checks eligibility, available capacity and evidence. Record the decision and reason; a deferred applicant keeps the original application and a later-period reference.
- Admission decision recorded
- Updates Applications, Academic periods
ApprovalA person approves before the work moves on.
Create enrollment Registrar

Registrar links the accepted application to the student and confirms the program, campus and effective date. Replaying the accepted application must not create another enrollment.
- Student placement confirmed
- Updates Students, Enrollments
Prepare fees and classes Bursar

Bursar prepares the fee plan while Academic Coordinator schedules the teaching allocation against the same enrollment context. Review any inconsistency before publishing either result.
- Downstream setup prepared
- Updates Fee plans, Class sessions

And how to keep it from happening.

A duplicate applicant receives another student identifier and fragmented history.
A deferral silently overwrites the original academic period.
Fee preparation begins before the admission decision is recorded.

Admissions Officer: Prepares applicant records and admission evidence.
Registrar: Owns admissions decisions, enrollment and controlled student changes.
Bursar: Owns student charges, concessions and collection reconciliation.

Start free, then use Proto to change fields, steps and approvals before your team goes live.