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ERP.AI HR & Payroll

HR & Payroll

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Modules

Core HRThe employee record, assignments and the org chart, documents with verification and expiry, tax details, salary structures, onboarding checklists and exits. RecruitingRequisitions against approved positions, candidates through stages, interviews with feedback, and offers approved against the band before they are sent. Leave & attendanceLeave policies and balances, requests and approval, work patterns, shifts and rosters, daily attendance from devices, and the timesheets with a line per day that payroll reads at cutoff. PayrollPay components, calendars and periods, inputs from attendance and benefits, gross-to-net calculation under statutory rules and the employee's tax details, review, approval, payslips, the bank file and the payment behind each payslip.
BenefitsPlans with premiums and employer contributions, eligibility and enrolment windows, coverage levels, dependants and nominees, and the deductions payroll takes from them. ComplianceStatutory rules and their bands as effective-dated data, monthly and year-end returns built from posted pay runs, employee tax statements, the tax year lock, policy acknowledgement and the documents that expire. Payroll accountingLedger accounts and cost centres, the payroll journal drafted for every approved run, allocation by cost centre and timesheet line, accruals with their reversals, reconciliation of clearing and liability accounts, and the period lock.

HR & Payroll

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Processes

Pay runInputs, calculation, payroll approval, payment authorisation and posting, with held amounts reconciled separately. Hire to payFrom offer approval to the first payslip, with verified bank details, salary approval and separate payment authorisation. Leave request to payrollHow a leave request becomes a balance movement, an attendance status and, where the leave is unpaid, a loss-of-pay day in the run, with the manager's gate in the middle.
Roster to payFor hourly and shift staff: publish the roster, capture the punches, correct the gaps, approve the timesheet, lock at cutoff and pay hours, overtime and shift premiums. Exit to final settlementNotice, documented terminal amounts, clearance, final payroll approval and separate payment authorisation before closure. Year-end close and filingReconciling the year's runs to the returns filed, correcting what is wrong, producing the year-end statement and employee tax certificates, filing, resetting the year-to-date counters and locking the tax year.

HR & Payroll

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Industries

Professional and technology firmsMonthly salaried staff, variable pay and bonus schemes, flexible benefits, remote allowances, and a finance team that wants cost by practice or client. Shift-based operationsPlants, warehouses, stores, hotels and care facilities: rosters, biometric attendance, overtime rules, shift premiums, hourly and monthly staff on different calendars, and joiners and leavers every week.
Multi-entity groupsSeveral employing companies under one management: separate registrations, calendars and bank accounts, moves between entities, shared-services cost attribution, and one headcount and cost view across the group. Grant-funded and not-for-profit organisationsCharities, research institutes and programme delivery bodies: staff funded by several grants, hourly cost allocation and configurable funder reporting, fixed-term contracts that follow the grant, and reports each funder can audit.

HR & Payroll

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Reference

Roles and permissionsWho does what: each role with the screens they live in, the records they may change, and the separations payroll requires. Reports and dashboardsThe numbers HR, payroll and finance run on, each with what it answers and who reads it, built on the same payslip lines as the journal. Data modelThe tables, their keys and how they relate, for the consultant or IT team migrating into it or integrating with it.
IntegrationsWhat an HR and payroll team connects: attendance devices, banks, tax and social insurance portals, the accounting ledger, benefit providers, job boards, identity and expense systems. ImplementationHow an organisation goes live: mapping entities, calendars and rules, loading people and year-to-date, running parallel payrolls, then switching one calendar at a time. Agent and APIThe intended HRMS agent contract: scoped identities, payroll drafts and human approval boundaries.

HR & Payroll

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All systems
Modules
Core HRThe employee record, assignments and the org chart, documents with verification and expiry, tax details, salary structures, onboarding checklists and exits.RecruitingRequisitions against approved positions, candidates through stages, interviews with feedback, and offers approved against the band before they are sent.Leave & attendanceLeave policies and balances, requests and approval, work patterns, shifts and rosters, daily attendance from devices, and the timesheets with a line per day that payroll reads at cutoff.PayrollPay components, calendars and periods, inputs from attendance and benefits, gross-to-net calculation under statutory rules and the employee's tax details, review, approval, payslips, the bank file and the payment behind each payslip.BenefitsPlans with premiums and employer contributions, eligibility and enrolment windows, coverage levels, dependants and nominees, and the deductions payroll takes from them.ComplianceStatutory rules and their bands as effective-dated data, monthly and year-end returns built from posted pay runs, employee tax statements, the tax year lock, policy acknowledgement and the documents that expire.Payroll accountingLedger accounts and cost centres, the payroll journal drafted for every approved run, allocation by cost centre and timesheet line, accruals with their reversals, reconciliation of clearing and liability accounts, and the period lock.
Processes
Pay runInputs, calculation, payroll approval, payment authorisation and posting, with held amounts reconciled separately.Hire to payFrom offer approval to the first payslip, with verified bank details, salary approval and separate payment authorisation.Leave request to payrollHow a leave request becomes a balance movement, an attendance status and, where the leave is unpaid, a loss-of-pay day in the run, with the manager's gate in the middle.Roster to payFor hourly and shift staff: publish the roster, capture the punches, correct the gaps, approve the timesheet, lock at cutoff and pay hours, overtime and shift premiums.Exit to final settlementNotice, documented terminal amounts, clearance, final payroll approval and separate payment authorisation before closure.Year-end close and filingReconciling the year's runs to the returns filed, correcting what is wrong, producing the year-end statement and employee tax certificates, filing, resetting the year-to-date counters and locking the tax year.
Industries
Professional and technology firmsMonthly salaried staff, variable pay and bonus schemes, flexible benefits, remote allowances, and a finance team that wants cost by practice or client.Shift-based operationsPlants, warehouses, stores, hotels and care facilities: rosters, biometric attendance, overtime rules, shift premiums, hourly and monthly staff on different calendars, and joiners and leavers every week.Multi-entity groupsSeveral employing companies under one management: separate registrations, calendars and bank accounts, moves between entities, shared-services cost attribution, and one headcount and cost view across the group.Grant-funded and not-for-profit organisationsCharities, research institutes and programme delivery bodies: staff funded by several grants, hourly cost allocation and configurable funder reporting, fixed-term contracts that follow the grant, and reports each funder can audit.
Reference
Roles and permissionsWho does what: each role with the screens they live in, the records they may change, and the separations payroll requires.Reports and dashboardsThe numbers HR, payroll and finance run on, each with what it answers and who reads it, built on the same payslip lines as the journal.Data modelThe tables, their keys and how they relate, for the consultant or IT team migrating into it or integrating with it.IntegrationsWhat an HR and payroll team connects: attendance devices, banks, tax and social insurance portals, the accounting ledger, benefit providers, job boards, identity and expense systems.ImplementationHow an organisation goes live: mapping entities, calendars and rules, loading people and year-to-date, running parallel payrolls, then switching one calendar at a time.Agent and APIThe intended HRMS agent contract: scoped identities, payroll drafts and human approval boundaries.
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HR & Payroll References
Integrations4 of 6
  • Roles and permissions1 of 6
  • Reports and dashboards2 of 6
  • Data model3 of 6
  • Integrations4 of 6
  • Implementation5 of 6
  • Agent and API6 of 6

Integrations

What an HR and payroll team connects: attendance devices, banks, tax and social insurance portals, the accounting ledger, benefit providers, job boards, identity and expense systems.

These are connections to scope when configuring HRMS with Payroll. Agree document mappings, supported formats, authentication and acceptance checks against the configured application before enabling a connection.

HR & PayrollShared data, controlled access Time and attendanceBiometric and badge...in and out Mobile and web clock-inin MoneyBanksPayments ↩ AccountingCostCentres ↓ Expense claimsPayrollInputs ↓ Authorities andprovidersTax and social insurance...StatutoryFilings ↕ Benefit providersout Garnishment agenciesin and out PeopleJob boards and careers...Candidates ↓ Identity and directoryin and out E-signaturein and out Background checksin and out Your agent
  • Time and attendance
    • Biometric and badge devicesin and out
    • Mobile and web clock-inin
  • Money
    • BanksPayments · back
    • AccountingCostCentres · in
    • Expense claimsPayrollInputs · in
  • Authorities and providers
    • Tax and social insurance portalsStatutoryFilings · in and out
    • Benefit providersout
    • Garnishment agenciesin and out
  • People
    • Job boards and careers pageCandidates · in
    • Identity and directoryin and out
    • E-signaturein and out
    • Background checksin and out
  • Agents
    • Your agentWorks within the permissions you assign

Time and attendance

  • Biometric and badge devices. Punches are written to the daily attendance row with the device as the source. A device outage shows as flagged rows for the manager to correct.
  • Mobile and web clock-in. The same row, with location where the entity requires it.

Money

  • Banks. Confirm the bank’s supported format and delivery method during rollout. Map an authorised batch to that format and map confirmations and returns back to individual Payments, preserving their account snapshots and reissue links.
  • Accounting. The payroll journal exports by period to the company or group ledger with the cost centre as a dimension. Ledger accounts and cost centres can be imported from it.
  • Expense claims. Approved reimbursements arrive as payroll inputs with the claim number as the reference.

Authorities and providers

  • Tax and social insurance portals. Configure and verify each required return and registration format for the relevant entity and jurisdiction. Keep acknowledgements and amendments on StatutoryFilings.
  • Benefit providers. Enrolment and termination files out; premium invoices reconciled against the enrolment report.
  • Garnishment agencies. The remittance filing per period from the garnishment payable, with the order reference.

People

  • Job boards and careers page. Applications arrive as candidates against the opening with the source set.
  • Identity and directory. Joiners, movers and leavers drive account creation, group changes and revocation on the last working day, from the assignment and exit records.
  • E-signature. Contracts and offer letters signed and returned to the employee’s documents.
  • Background checks. Results attached to the candidate before the offer is approved.

How connections are governed

service accounts, audit, pausing

Give each connection a scoped service identity. Agree rate limits, retry policy, duplicate detection and an operator error queue. Rehearse a failure, replay and pause before enabling writes. Bank returns belong on Payments and rejected returns on StatutoryFilings; transport errors need the integration’s own error handling.

The API is one more client of the same interface. Agent and API →

# Example work after configuration › Read PayrollInputs and Payroll Variance for the selected run › Draft a correction for Payroll Officer review › Submit the reviewed run through its configured approval workflow › Wait for Finance Controller's recorded decision › Prepare a batch for a different authorised person's decision
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