Recruiting
Requisitions against approved positions, candidates through stages, interviews with feedback, and offers approved against the band before they are sent.
| Candidate Number | Full Name | Job Opening | Source | Recruiter | Rating |
|---|---|---|---|---|---|
| CND-97904 | Full 515 | JO-23530 | Referral | BG | 35 |
| CND-59722 | Full 581 | JO-80112 | JobBoard | KZ | 30 |
| CND-63484 | Full 472 | JO-57275 | Agency | PK | 90 |
| CND-19526 | Full 628 | JO-14109 | CareersPage | NC | 85 |
| CND-73973 | Full 723 | JO-97064 | Internal | YM | 10 |
| CND-93991 | Full 506 | JO-82302 | Direct | FX | 65 |
Requisitions
A job opening names the position, the department, the hiring manager, the recruiter, how many seats and by when. It cannot be raised against a position that is filled or frozen. Budgeted salary is optional and, when set, is what the offer is later compared with alongside the band. The opening goes to the HR Manager, who approves it from Requisition Approvals before it is open to candidates, and can be put on hold or cancelled with the reason kept.
Approval conditions
HR Manager approves it (Status: PendingApproval → Active).
- JO-25789 PST-2540 690 in 4 d
- JO-76469 PST-3162 570 12 d
- JO-24569 PST-1512 180 10 d
- JO-85547 PST-8379 30 in 3 d
- JO-66717 PST-6352 940 today
- Position
- PST-2540
- Department
- DPR-110
- HiringManager
- ZX
- Openings
- 690
- BudgetedSalary
- 750
Active waits for the hr manager.
Candidates and stages
A candidate is one person against one opening, with source, resume, current employer, expected salary and a stage:
Applied → Screening → Interviewing → Offered → Hired, or Rejected or Withdrawn at any point.
The pipeline board shows candidates by stage per opening, which is the screen the recruiter and the hiring manager look at together. Source is a fixed list so the funnel report can say where hires come from without cleaning free text first.
Approval conditions
HR Manager approves it (Status: PendingApproval → Active).
- OFF-44764 CND-83050 950 3 d
- OFF-55341 CND-33625 310 in 5 d
- OFF-16296 CND-10319 420 10 d
- OFF-33202 CND-97263 580 3 d
- OFF-15528 CND-85760 590 in 7 d
- Candidate
- CND-83050
- Position
- PST-6967
- LegalEntity
- LE-92610
- AnnualSalary
- 950
- SigningBonus
- 90
Active waits for the hr manager.
Interviews
An interview is scheduled between a candidate and an interviewer with a type, a start and an end. Afterwards the interviewer records a rating, a recommendation and written feedback. The candidate’s rating is the average of completed interviews. Interviewers see the candidates they are scheduled with and record their own rating, recommendation and feedback. The recruiter and the hiring manager compare the panel’s feedback on the candidate, and the Line Manager records HiringDecision, HiringDecisionBy and HiringDecisionOn after the HiringManager interview. HiringManager is an interview type; the candidate remains in the declared pipeline stages.
Offers
An offer carries the position, the employing entity, annual salary, signing bonus, proposed start date, probation months and an expiry date. On submission it is checked against the position’s salary band:
HRApprovedBy and HRApprovedOn record the HR decision on every offer. An above-band offer also needs FinanceApprovedBy and FinanceApprovedOn before release. The offer letter is generated from the approved values and sent; the candidate’s decision and its date are recorded. A declined offer can be revised as a new offer against the same candidate, so the history of what was offered is kept. An offer that passes its expiry date without a decision expires on its own and the recruiter is told.
| Case | Approver |
|---|---|
| Within band | HR Manager |
| Above band | HR Manager, then Finance Controller |
| Position has no band | HR Manager, and the band is set before the next offer |
Handover to onboarding
Acceptance does four things at once. The candidate’s stage becomes Hired. An employee record is created in Onboarding status with the position, entity, manager and start date from the offer, and a first assignment with the reason Hire. A draft compensation record is created from the offer’s salary for the Payroll Officer to complete. The onboarding checklist is generated with due dates counted back from the start date. The opening’s remaining seats reduce by one and it closes as Filled when they reach zero.
Modules
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Core HR
The employee record, assignments and the org chart, documents with verification and expiry, tax details, salary structures, onboarding checklists and exits.
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Recruiting
Requisitions against approved positions, candidates through stages, interviews with feedback, and offers approved against the band before they are sent.
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Leave & attendance
Leave policies and balances, requests and approval, work patterns, shifts and rosters, daily attendance from devices, and the timesheets with a line per day that payroll reads at cutoff.
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Payroll
Pay components, calendars and periods, inputs from attendance and benefits, gross-to-net calculation under statutory rules and the employee's tax details, review, approval, payslips, the bank file and the payment behind each payslip.
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Benefits
Plans with premiums and employer contributions, eligibility and enrolment windows, coverage levels, dependants and nominees, and the deductions payroll takes from them.
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Compliance
Statutory rules and their bands as effective-dated data, monthly and year-end returns built from posted pay runs, employee tax statements, the tax year lock, policy acknowledgement and the documents that expire.
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Payroll accounting
Ledger accounts and cost centres, the payroll journal drafted for every approved run, allocation by cost centre and timesheet line, accruals with their reversals, reconciliation of clearing and liability accounts, and the period lock.
Reports
All reportsRecruiting Funnel
Openings, applications, interviews, offers and hires by department and source, with days from requisition to acceptance.
Roles and permissions
Owns the employee master, assignments, positions, policies, offers and exits, and decides leave exceptions and compensation revisions.
Runs openings from requisition to accepted offer.
Approves leave, attendance corrections and timesheets for direct reports, keeps the team roster, and interviews for openings.
Prepares the pay run: employee pay setup, inputs, calculation, review, payslips, bank file and statutory returns.
Sees their own record, payslips and balances; raises leave and timesheets; keeps their documents, tax details and dependants current; records feedback on interviews they conduct.
Related processes
Hire to pay
From offer approval to the first payslip, with verified bank details, salary approval and separate payment authorisation.
8 stages · 7 approvals
Exit to final settlement
Notice, documented terminal amounts, clearance, final payroll approval and separate payment authorisation before closure.
7 stages · 5 approvals