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ERP.AI Procurement

Procurement

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Modules

Suppliers and catalogChoose qualified suppliers and give purchasing teams a catalog with the information needed to order. Contracts and pricingApply negotiated prices, control agreement commitments and prepare renewals before approved capacity or contract terms run out. Requisitions and approvalsRoute purchase requests to the right people and preserve the approved amount, scope and version through sourcing. Quote requestsCompare supplier quotes on a consistent scope, record the award decision and carry the selected offer into purchasing.
Purchase ordersKeep purchasing authority, supplier terms, revisions and receipt progress together from draft order through close. Receipts and expeditingConfirm what was accepted, keep outstanding deliveries in view and give accounts payable the evidence needed to match. Supplier performanceReview delivery, quality and price evidence separately, then use published scorecards to inform sourcing decisions.

Procurement

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Processes

Requisition to receiptConnect purchase requests, recorded spending authority and accepted deliveries through to the invoice-matching handoff. Competitive sourcingCompare eligible suppliers on a frozen scope and carry the chosen offer into an independently authorised purchase order. Change ordersReview the full effect of order changes, preserve cumulative spending authority and keep suppliers on the approved revision.
Supplier onboardingVerify supplier identity, terms and qualifications before purchasing, then apply clear controls when status changes. Blanket releasesOrder within an approved agreement while keeping its term, pricing, remaining capacity and delivery obligations reconciled.

Procurement

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Industries

Multi-site manufacturersKeep maintenance, tooling and indirect purchasing moving across your plants. Healthcare systemsConnect hospital and clinic purchasing with your agreements, reviewers and receiving teams.
Government contractorsKeep sourcing decisions, purchase approvals and supplier evidence connected to your contract work. Multi-site services organizationsGive every location a clear way to buy services, supplies and equipment.

Procurement

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Reference

Roles and permissionsGive every purchasing participant the access they need, with clear responsibility for requests, approvals and receipts. Reports and dashboardsUnderstand purchasing commitments, contract use and supplier delivery, with the detail behind every result. Data modelUnderstand the records behind requests, approvals, orders and deliveries before connecting or migrating your data.
IntegrationsConnect purchasing with finance, receiving and your suppliers while keeping document revisions in step. ImplementationBuild a purchasing rollout around your approval policy, supplier relationships and finance connections. AI agentsHelp your purchasing team prepare requests, investigate exceptions and follow up on orders.

Procurement

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Pricing Questions Get started
Build with Proto
All systems
Modules
Suppliers and catalogChoose qualified suppliers and give purchasing teams a catalog with the information needed to order.Contracts and pricingApply negotiated prices, control agreement commitments and prepare renewals before approved capacity or contract terms run out.Requisitions and approvalsRoute purchase requests to the right people and preserve the approved amount, scope and version through sourcing.Quote requestsCompare supplier quotes on a consistent scope, record the award decision and carry the selected offer into purchasing.Purchase ordersKeep purchasing authority, supplier terms, revisions and receipt progress together from draft order through close.Receipts and expeditingConfirm what was accepted, keep outstanding deliveries in view and give accounts payable the evidence needed to match.Supplier performanceReview delivery, quality and price evidence separately, then use published scorecards to inform sourcing decisions.
Processes
Requisition to receiptConnect purchase requests, recorded spending authority and accepted deliveries through to the invoice-matching handoff.Competitive sourcingCompare eligible suppliers on a frozen scope and carry the chosen offer into an independently authorised purchase order.Change ordersReview the full effect of order changes, preserve cumulative spending authority and keep suppliers on the approved revision.Supplier onboardingVerify supplier identity, terms and qualifications before purchasing, then apply clear controls when status changes.Blanket releasesOrder within an approved agreement while keeping its term, pricing, remaining capacity and delivery obligations reconciled.
Industries
Multi-site manufacturersKeep maintenance, tooling and indirect purchasing moving across your plants.Healthcare systemsConnect hospital and clinic purchasing with your agreements, reviewers and receiving teams.Government contractorsKeep sourcing decisions, purchase approvals and supplier evidence connected to your contract work.Multi-site services organizationsGive every location a clear way to buy services, supplies and equipment.
Reference
Roles and permissionsGive every purchasing participant the access they need, with clear responsibility for requests, approvals and receipts.Reports and dashboardsUnderstand purchasing commitments, contract use and supplier delivery, with the detail behind every result.Data modelUnderstand the records behind requests, approvals, orders and deliveries before connecting or migrating your data.IntegrationsConnect purchasing with finance, receiving and your suppliers while keeping document revisions in step.ImplementationBuild a purchasing rollout around your approval policy, supplier relationships and finance connections.AI agentsHelp your purchasing team prepare requests, investigate exceptions and follow up on orders.
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Bring your purchasing process together with a rollout built around your team.

Example workspace
My Open RequisitionsPurchaseRequisitions
YouStatusDraftSubmittedApprovedConverted
Draft
PR-46340DPR-110
PR-56579DPR-120
Submitted
PR-91491DPR-140
PR-11534DPR-110
Approved
PR-80498DPR-110
Converted
PR-60627DPR-120
Requisitions and approvals →
  • 1

    Start with Proto

    Click Start now, then use Proto to configure Procurement for your business. Set up your workflows, import your data and invite your team.

    Explore the product previews with your Buyers, Requesters and finance team. Choose the departments and purchase types to configure first, then test a complete journey from request to delivery. Application setup and launch follow the agreed implementation plan.

    Start now
  • 2

    Talk to our team

    Tell us how purchases are approved today, where supplier agreements are held, and which accounts payable and receiving systems need to connect. Bring a representative set of open orders and the first department you want to launch. We can use that scope to prepare a phased plan.

    Write to [email protected]
  • 3

    Add AI support

    Start with preparation and follow-up tasks that help your purchasing team. Give each agent a scoped identity and test its permitted actions, protected information and approval boundaries before enabling it in live work.

    $ curl -fsSL erpai.studio/skill.md | paste into your agent
    Download agent
RolesRoles and permissions

Give every purchasing participant the access they need, with clear responsibility for requests, approvals and receipts.

ReportsReports and dashboards

Understand purchasing commitments, contract use and supplier delivery, with the detail behind every result.

Data modelData model

Understand the records behind requests, approvals, orders and deliveries before connecting or migrating your data.

IntegrationsIntegrations

Connect purchasing with finance, receiving and your suppliers while keeping document revisions in step.

RolloutImplementation

Build a purchasing rollout around your approval policy, supplier relationships and finance connections.

APIAI agents

Help your purchasing team prepare requests, investigate exceptions and follow up on orders.

Modules

  • Supplier Certifications ExpiringActive
    SupplierCert TypeCert NumberIssuing Body
    AS9100

    Suppliers and catalog

    Choose qualified suppliers and give purchasing teams a catalog with the information needed to order.

  • Contracts and pricing
    Agreement NumberSupplierTitleAgreement Type

    Contracts and pricing

    Apply negotiated prices, control agreement commitments and prepare renewals before approved capacity or contract terms run out.

  • My Open RequisitionsDraft
    Req NumberDepartmentBusiness JustificationTotal Amount

    Requisitions and approvals

    Route purchase requests to the right people and preserve the approved amount, scope and version through sourcing.

  • Open RFQsDraft
    RFQNumberFrom RequisitionScope DescriptionIssued By

    Quote requests

    Compare supplier quotes on a consistent scope, record the award decision and carry the selected offer into purchasing.

  • Approved Requisitions To ConvertApproved
    Req NumberRequesterDepartmentTotal Amount

    Purchase orders

    Keep purchasing authority, supplier terms, revisions and receipt progress together from draft order through close.

  • POs Pending ApprovalPendingApproval
    PONumberSupplierOrder DateTotal Amount

    Receipts and expediting

    Confirm what was accepted, keep outstanding deliveries in view and give accounts payable the evidence needed to match.

  • Supplier performance
    Scorecard NumberSupplierPeriodPOCount

    Supplier performance

    Review delivery, quality and price evidence separately, then use published scorecards to inform sourcing decisions.

ERP•AI workspace

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